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2023-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 2 2 3 1 0 3 2 3
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
29th/79th CoventryScout Group
Rear of 35-37 Cedars Avenue
Coundon
COVENTRY
Postcode C V 6 1 D Q

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not
for whole year
Mr Andrew Gaga Chairperson
Mr Mark Aldridge Deputy Group Scout
Leader
Mrs Dawn Gaga Treasurer

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address
Accountant Mr Jim Davies C/O D.A.B.S. Ltd

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

(e.g. trust deed, constitution) How the charity is constituted

(e.g. trust, association, company)

Trustee selection methods (e.g. appointed by, elected by)

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, Assistant Group Scout Leader, section leaders and Safeguarding Lead and meets every 3 months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

The maintenance of Group property, The raising of funds and the administration of Group finance, The insurance of persons, property and equipment, Group public occasions, Assisting in the recruitment of leaders and other adult support, Appointing any sub committees that may be required, Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.

3 LT700001 (3rd December 2018)

Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Public benefit statement

The Group meets the Charity Commission's public benefit

4 LT700001 (3rd December 2018)

criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D Achievements and performance
Summary of the main achievements of
the charity during the year
Continue to delivery scouting activities throughout the year.
Offered fully subscribed week residential Scout Camp at
Butchers Coppice Bournemouth, weekend Cub Camp at
Rough Close and weekend Group Camp at Rough Close
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 The Group held reserves of £36,000 against this at year
end. This is above the level required for operating expenses.
Reserves Policy
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum of £15,000 to cover running costs for 2 years

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy

5 LT700001 (3rd December 2018)

The Group's Income and Expenditure is minimal and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

• how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. • investment policy and objectives;

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
Dawn Karen Gaga
Treasurer
0
4
0
9
2
3
0 4 0 9 2 3

6 LT700001 (3rd December 2018)

Bank Expense Income
Apr 669.78 2982 Subs Income Beavers 1700
May 1331.58 1129 Cubs 3500
Jun 3292.29 2246.55 Scouts 7000
Jul 406.34 561 12200
Aug 539.99 0
Sep 1269.03 2340 Section Expenses: Beavers 750
Oct 1948.08 1284.31 Cubs 2000
Nov 829.95 4714.56 Scouts 3007
Dec 1496.51 4856.57
**11783.55 ** 20113.99

Camps Expenses Income Scout Camp 14138 12000 Cub Camp 1530 1230 Group Cam 2100 2510 100 people Full overview 17768 15740 12200 Subs Income 15740 Camps plus 24,482.78 72,535 20113.99 Income Income 48053.99 5757 Progamme 17768 Camps plus 17,616.22 52,925 11783.55 Expenses Expenses 35308.55

Group
Accounts
April -
December
2022 Totals
Expenses
Cleaning 145.38 Summary @ 31.12.22
Vehicle
Maintenance 120
Group
Neckers 204.5 Receipts 40767
Group
Phone 665.41 Expenses 34582
Water 381.56
Electricity 1462.51
Gas 828.56
Insurance 819.48
Equipment
Renewal 500
Licences 461.1
Section
Purchases 6542
District
Payments 764.8
Uniform 959.84
Building
Maintenance 759.39
Camp - Scout,
Cub & Group 19968
TOTAL 34582.53
Receipts
Capitation 1285
Rainbows,
Brownies &
Guides 1241.5
85th 1031.12
Playgroup 7780
Camp - Scout,
Cub & Group 17230
Section
Subscriptions 12200
TOTAL 40767.62

29/79 Coventry Sea Scout Receipts and payments

For the
period from		 01.01.20
23		 To 31.03.20
23
Receipts and payments
2023
Unrestri
cted
funds
£
Receipts
Donation
s,
legacies
and
similar
income
Membersh
ip
subscriptio
ns		 15,918
Donations 2,000
Legacies -
Gift Aid -
Unidentifie
d
Difference		 0
Sub total 17,918
Grants
Maintenen
ace grant		 -
Cost of
Living
Grant		 1,232
Sub total 1,232
Scout hut
income
Hire of
building		 5,281
Hire of
equipment		 -
Other
Scout hut
income		 -
Sub total 5,281
Investme
nt income
Bank
interest		 27
Building
Society
interest		 25
The Scout
Associatio
n Short
Term
Investmen
t Service		 -
Other
investmen
t income		 -
Sub total 52

Total Gross 24,483 Income Asset and investme nt sales, - etc. Total receipt 24,483 s

29/79 Coventry Sea Scout Receipts and payments

For the
period from		 01.01.20
23		 To 31.03.20
23
Receipts and payments Receipts and payments
2023
Unrestri
cted
funds
£
Payments
Charitabl
e
Payments
5,358
Youth
programm
e and
activities
1,860
Adult
support
and
training
-
Rent
-
Water and
Sewerage
127
Electricity
and Gas
4,036
Insurance
1,102
Membership
Charitabl
e
Payments
Membership 5,358
Youth
programm
e and
activities		 1,860
Adult
support
and
training		 -
Rent -
Water and
Sewerage		 127
Electricity
and Gas		 4,036
Insurance 1,102
Repairs
and
Renewals
Materials
and
equipment
Printing
and
photocopyi
ng
Contributi
on to
camp
costs
Uniforms
AGM and
trustee
expenses
Rates
Telephone
Parent
Pay
Charges
Sub total
Total
Gross
Expend
iture
Asset
and
investm
ent
purchas
es, etc.
ayments
ayments)
Cash funds last perio
year end		 Repairs
and
Renewals		 4,472
Materials
and
equipment		 -
Printing
and
photocopyi
ng		 60
Contributi
on to
camp
costs		 -
Uniforms 91
AGM and
trustee
expenses		 -
Rates 120
Telephone 174
Parent
Pay
Charges		 217
Sub total 17,616
17,616
-
17,616
6,867
d 29,481
36,347

29/79 Coventry Sea Scout Receipts and payments

For the
period from		 01.01.20
23		 To 31.03.20
23

State ment of asset s and liabilit ies at the end of the year

31.03.20
23
31.12.20
22
Unrestri
cted
funds
£
Cash
funds
Coventry
Building
Society
5,038
3,643
Santander
Savings
Account
23,663
15,494
Santander
Current
Account
1,514
4,559
Subscripti
ons
Received
but not
banked
2,490
772
Cash/Floa
ts
3,643
3,646
Total
cash
funds
36,347
29480,80
Total net
assets
36,347
29,481		 31.03.20
23
31.12.20
22
Unrestri
cted
funds
£
Cash
funds
Coventry
Building
Society
5,038
3,643
Santander
Savings
Account
23,663
15,494
Santander
Current
Account
1,514
4,559
Subscripti
ons
Received
but not
banked
2,490
772
Cash/Floa
ts
3,643
3,646
Total
cash
funds
36,347
29480,80
Total net
assets
36,347
29,481
Total net
assets		 36,347

The above receipts and payments account and Signature Print Name

A Gaga Andrew Gaga - Chair
D Gaga Dawn Gaga - Treasurer

DAVIES' ACCOUNTANCY & BOOK-KEEPING SERVICES LIMITED

26 ENSIGN CLOSE, TANYARD FARM, COVENTRY, CV4 9TU.

TEL. ( 024 ) 7646 5118

dabslimited@talktalk.net

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF 29[th] /79[th] SEA SCOUTS COVENTRY

I report to the trustees on my examination of the accounts of the 29[th] /79[th] Sea Scouts Coventry for the shortened period 1[st] January 2023 to 31[st] March 2023.

RESPONSIBILITIES AND BASIS OF THE REPORT

As the trustees of the 29[th] /79[th] Sea Scouts Coventry charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( the Act ).

I report in respect of my examination of the 29[th] /79[th] Sea Scouts Coventry accounts carried out under Section145 of the Act and in carrying out my examination have followed the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

INDEPENDENT EXAMINER’S STATEMENT

I have completed my examination of the accounts. I confirm that no matters of a material nature came to my attention in connection with the examination which would have given me cause to believe that in any material respect:

I have no concerns and came across no other matters in my examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Registered in England & Wales. Company No. 05772671