## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**2**|**2**|**3**|**1**|**0**|**3**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||29th/79th CoventryScout Group||||||||||| ||||Rear of 35-37 Cedars Avenue||||||||||| ||||Coundon||||||||||| ||||COVENTRY||||||||||| ||||Postcode||||C|V|6||1|D|Q| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Mr Andrew Gaga|Chairperson|| ||Mr Mark Aldridge|Deputy Group Scout
Leader|| ||Mrs Dawn Gaga|Treasurer|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Accountant|Mr Jim Davies|C/O D.A.B.S. Ltd| |||| |||| |||| 1 LT700001 (3rd December 2018) ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, Assistant Group Scout Leader, section leaders and Safeguarding Lead and meets every 3 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property, The raising of funds and the administration of Group finance, The insurance of persons, property and equipment, Group public occasions, Assisting in the recruitment of leaders and other adult support, Appointing any sub committees that may be required, Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Public benefit statement The Group meets the Charity Commission's public benefit 4 LT700001 (3rd December 2018) criteria under both the advancement of education and the advancement of citizenship or community development headings. |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Continue to delivery scouting activities throughout the year.
Offered fully subscribed week residential Scout Camp at
Butchers Coppice Bournemouth, weekend Cub Camp at
Rough Close and weekend Group Camp at Rough Close| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of £36,000 against this at year
end. This is above the level required for operating expenses.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum of £15,000 to cover running costs for 2 years| ||| ||| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** 5 LT700001 (3rd December 2018) - the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is minimal and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. • investment policy and objectives; ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Dawn Karen Gaga||||||| ||||||||| ||Treasurer||||||| ||0
4
0
9
2
3||||||| ||0|4|0|9|2|3|| 6 LT700001 (3rd December 2018) |**Bank**|**Expense**|**Income**|||| |---|---|---|---|---|---| |Apr|669.78|2982|**Subs Income**|Beavers|1700| |May|1331.58|1129||Cubs|3500| |Jun|3292.29|2246.55||Scouts|7000| |Jul|406.34|561|||**12200**| |Aug|539.99|0|||| |Sep|1269.03|2340|**Section Expenses:**|Beavers|750| |Oct|1948.08|1284.31||Cubs|2000| |Nov|829.95|4714.56||Scouts|3007| |Dec|1496.51|4856.57|||| ||**11783.55 **|**20113.99**|||| **Camps** Expenses Income Scout Camp 14138 12000 Cub Camp 1530 1230 Group Cam 2100 2510 100 people **Full overview 17768 15740** 12200 Subs Income 15740 Camps plus 24,482.78 **72,535** 20113.99 Income **Income** 48053.99 5757 Progamme 17768 Camps plus 17,616.22 **52,925** 11783.55 Expenses **Expenses** 35308.55 |Group|||| |---|---|---|---| |Accounts|||| |April -|||| |December|||| |2022|Totals||| |Expenses|||| |Cleaning|145.38|Summary @ 31.12.22|| |Vehicle|||| |Maintenance|120||| |||Group|| |Neckers|204.5|Receipts|40767| |||Group|| |Phone|665.41|Expenses|34582| |Water|381.56||| |Electricity|1462.51||| |Gas|828.56||| |Insurance|819.48||| |Equipment|| |---|---| |Renewal|500| |Licences|461.1| |Section|| |Purchases|6542| |District|| |Payments|764.8| |Uniform|959.84| |Building|| |Maintenance|759.39| |Camp - Scout,|| |Cub & Group|19968| |TOTAL|34582.53| |Receipts|| |---|---| |Capitation|1285| |Rainbows,|| |Brownies &|| |Guides|1241.5| |85th|1031.12| |Playgroup|7780| |Camp - Scout,|| |Cub & Group|17230| |Section|| |Subscriptions|12200| |TOTAL|40767.62| ## **29/79 Coventry Sea Scout Receipts and payments** ||**For the**
**period from**|**01.01.20**
**23**|**To**|**31.03.20**
**23**| |---|---|---|---|---| |||||| |**Receipts and payments**||||| |**2023**
**Unrestri**
**cted**
**funds**
**£**
**Receipts**||||| |**Donation**
**s,**
**legacies**
**and**
**similar**
**income**|| |---|---| |Membersh
ip
subscriptio
ns|**15,918**| |Donations|**2,000**| |Legacies|**-**| |Gift Aid|**-**| |Unidentifie
d
Difference|**0**| |**Sub total**|**17,918**| |**Grants**|| |Maintenen
ace grant|**-**| |Cost of
Living
Grant|**1,232**| |**Sub total**|**1,232**| |**Scout hut**
**income**|| |Hire of
building|**5,281**| |Hire of
equipment|**-**| |Other
Scout hut
income|**-**| |**Sub total**|**5,281**| |**Investme**
**nt income**|| |Bank
interest|**27**| |Building
Society
interest|**25**| |The Scout
Associatio
n Short
Term
Investmen
t Service|**-**| |Other
investmen
t income|**-**| |**Sub total**|**52**| _**Total Gross**_ **24,483** _**Income**_ **Asset and investme nt sales, - etc.** _**Total receipt**_ **24,483** _**s**_ ## **29/79 Coventry Sea Scout Receipts and payments** |**For the**
**period from**|**01.01.20**
**23**|**To**|**31.03.20**
**23**| |---|---|---|---| |**Receipts and payments**|**Receipts and payments**| |---|---| |**2023**
**Unrestri**
**cted**
**funds**
**£**
**Payments**
**Charitabl**
**e**
**Payments**
**5,358**
Youth
programm
e and
activities
**1,860**
Adult
support
and
training
**-**
Rent
**-**
Water and
Sewerage
**127**
Electricity
and Gas
**4,036**
Insurance
**1,102**
Membership|| |**Charitabl**
**e**
**Payments**|| |Membership|**5,358**| |Youth
programm
e and
activities|**1,860**| |Adult
support
and
training|**-**| |Rent|**-**| |Water and
Sewerage|**127**| |Electricity
and Gas|**4,036**| |Insurance|**1,102**| |Repairs
and
Renewals
Materials
and
equipment
Printing
and
photocopyi
ng
Contributi
on to
camp
costs
Uniforms
AGM and
trustee
expenses
Rates
Telephone
Parent
Pay
Charges
**Sub total**
**_Total_**
**_Gross_**
**_Expend_**
**_iture_**
**Asset**
**and**
**investm**
**ent**
**purchas**
**es, etc.**
**_ayments_**
**_ayments)_**
**Cash funds last perio**
**_year end_**|Repairs
and
Renewals|**4,472**| |---|---|---| ||Materials
and
equipment|**-**| ||Printing
and
photocopyi
ng|**60**| ||Contributi
on to
camp
costs|**-**| ||Uniforms|**91**| ||AGM and
trustee
expenses|**-**| ||Rates|**120**| ||Telephone|**174**| ||Parent
Pay
Charges|**217**| ||**Sub total**|**17,616**| |||| |||**17,616**| |||| |||**-**| |||| |||**17,616**| |||| |||**6,867**| |||**d 29,481**| |||**36,347**| ## **29/79 Coventry Sea Scout Receipts and payments** |**For the**
**period from**|**01.01.20**
**23**|**To**|**31.03.20**
**23**| |---|---|---|---| **State ment of asset s and liabilit ies at the end of the year** |**31.03.20**
**23**
**31.12.20**
**22**
**Unrestri**
**cted**
**funds**
**£**
**Cash**
**funds**
Coventry
Building
Society
**5,038**
**3,643**
Santander
Savings
Account
**23,663**
**15,494**
Santander
Current
Account
**1,514**
**4,559**
Subscripti
ons
Received
but not
banked
**2,490**
**772**
Cash/Floa
ts
**3,643**
**3,646**
**Total**
**cash**
**funds**
**36,347**
**29480,80**
**Total net**
**assets**
**36,347**
**29,481**|**31.03.20**
**23**
**31.12.20**
**22**
**Unrestri**
**cted**
**funds**
**£**
**Cash**
**funds**
Coventry
Building
Society
**5,038**
**3,643**
Santander
Savings
Account
**23,663**
**15,494**
Santander
Current
Account
**1,514**
**4,559**
Subscripti
ons
Received
but not
banked
**2,490**
**772**
Cash/Floa
ts
**3,643**
**3,646**
**Total**
**cash**
**funds**
**36,347**
**29480,80**
**Total net**
**assets**
**36,347**
**29,481**| |---|---| |**Total net**
**assets**|**36,347**| **The above receipts and payments account and** Signature Print Name |A Gaga||Andrew Gaga - Chair| |---|---|---| |D Gaga||Dawn Gaga - Treasurer| **DAVIES' ACCOUNTANCY & BOOK-KEEPING SERVICES LIMITED** ## **26 ENSIGN CLOSE, TANYARD FARM, COVENTRY, CV4 9TU.** **TEL. ( 024 ) 7646 5118** ## **dabslimited@talktalk.net** _______________________________________________________________________________________ INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF 29[th] /79[th] SEA SCOUTS COVENTRY I report to the trustees on my examination of the accounts of the 29[th] /79[th] Sea Scouts Coventry for the shortened period 1[st] January 2023 to 31[st] March 2023. ## RESPONSIBILITIES AND BASIS OF THE REPORT As the trustees of the 29[th] /79[th] Sea Scouts Coventry charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( the Act ). I report in respect of my examination of the 29[th] /79[th] Sea Scouts Coventry accounts carried out under Section145 of the Act and in carrying out my examination have followed the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## INDEPENDENT EXAMINER’S STATEMENT I have completed my examination of the accounts. I confirm that no matters of a material nature came to my attention in connection with the examination which would have given me cause to believe that in any material respect: - 1) Accounting records were not kept in respect of the 29th/79[th] Sea Scouts Coventry charity as required by Section 130 of the Act, or - 2) The accounts do not accord with those records. I have no concerns and came across no other matters in my examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - J. Davies – Director - 23[rd] August 2023. Registered in England & Wales. Company No. 05772671