Trustees Report & Accounts for the Year Ended 31st December 2023 89 Stoke-on-Trent & Newcastle Sea Scout Group PreSent Malcolm Smith Trustees ex officio: David M. Srnith Grp Scout LeaderlLead Volunteer Trustees Seif-Asserting Leader& Nicola D. Kenney Julie A Hemmings AlexarKler Martin Beaver Leader Cub Leader VnLI Scout Leader Trustees Eleckd Ben Upson Adam Marshall Paul Billington Treasurer Ice-chainnan) Trustees Co-opted: Frank Lewis Trustees Nominated: Georgia Bratt Unt) ScoLrt Leader Bankers: Uoyds Bank Custodian Trustee". Scout Association Trust Corpcrfation (for both Rudyard and Hanford Sitesl Scout Association Charity Registration No: 306101 Charity Registration No: 524543 Principal Address: 89th Cty Sea Scout Group Diamiid Road Hanford Stoke-on-Trent Stsffs ST4 4QL Contact David Smith 62 Keary Street Stoke-upon-Trent Stsffs ST4 4AT
Structure. Governance and Management The Group's goveming documents are those of the Sccyrt Assoriation. They consist of a Royal Charter. which in tum gives aud to the Bye Laws of the Ass(Kiation arKI The Policy. Organisation and Rules of The Scout Assoaation. The Grp is a Trust estsblished undef tts rules. which are cofflmon to all Scouts. Tr Trustees are appointed in accordance with the Policv, Organisation and Rules of The Scout As%)ciation. The Group is managed by the Group Trustee Board. the members of which are the'CharityTrustees' of the Scout Group which is an educational chartty. As charity trustees they are responsible for complying with legislatTron applicable to charTties. This indudes the registration, keeping proper accounts and makn.ng rethfns to the Charity Commissron as appropriate. The Tnjstee Board consists of the e-ChaIr{aS appointed by the Trustee board). Treasurer and 8 Trustees lincluding l Ex Offiao Trustee& and I co-opted Trustees arKI I nominted by the Group lead Volunteer) and meets approL every 2 nths. The Chair position was vacant though out the year. The chaimianship was covered by the Group Lead Volunteer and Ve-ChaIr Members of the Trustee Board complete Being a Scouts Trustee leaming within the first 6 months of joining the Board. This Group Tnjstee Board wsts to make sure the tharity is well-rnanaged. risks are assessed and mitigated. buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe wogrammes that gives y(King people skills for life. Risk and Intemal Control The Group Exeojtive Commtttee has identrfied the major risks to which they believe the Group rs exposed. these have been reviewed and systems have been estsblished to mitigate against them. The main areas of conrn that have been identrfied are: In the event of any of the foregoing. the Group would request the use of buildings. property and equlpnnt from neightKMJring organisations such as the church. community centre and other Scout Groups. Similar reciprocal arrangements may exist with these organisations. The Group has sufficient buildings and contents Insuran in place to mitigate against pemnent los ead bers. The Group. through the Capitation Fees, contributes to the Scout Association's national accident Insuran policy. Risk Assessments are undertaken before all artwittes.
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The Group is primarily reliant upon income from subscriptions a fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The committ could raise the value of subsuiptions to increase the income to Group on an on-going basis. etther ternporarily or permarmty. Reduction or lo sofL . The Group is totslly reliant U volunteers to run and administer the activityes of the Group. If there was a reduction in the numtw of Leaders to an unacceptsble e1 in particular Section orthe Group as a whole then there would haveto be a contracn. consolidation or closure of a sectyorn In the VrSt-case scenario the completr dosure of the Group rnay be necessary. Reduction or lo The Group provides acbvths for all young wple aged 6 to 18. If there was a reduction in membership in a partscular section or the Group as whole then there would have to be a contraction. consolidation or dosure of a sectiorn In the worst-case SnariO the complete dosure of the Group may be eSsary. Objectives and Activities - Scouting extsts to actively engage and suptx)rt young people in their personal development empowering them to make a positive contribution to SOC4ety. coutin - As Scouts we are guided by these values:_ Integrity - We act with integFwty' we are honesL tru51M)rthy and loyaL Respect - We have self- respect and respect for others. Care - We Sup[ others arKI tske care of the world in whKh we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive dtfference: we co-otwate wtth others and make frier¥J& The Sco - Sco1ng takes pl when Yn9 people in partswship with adukts work together based on the Values of Scouting and enjoy what they are doing and have fun: tske part in actIveS indcK)rs and outdoors" leam by doing. share in spirltual reflection: tske responsibility and make choices: undertake new and challenging activitie& make and live by their Promise. The main activittes carrted out bythe group are those expected of Secttons in the ScoutAssociation, namely training young peopbe in skills and ways of conducting themsebves to fomi mature and competent young people and ultimately well-rounded adults by various actiwtjes as are appropriate to the ages of the Sections. In the Beaver Section the activities are based on craft and play as well as outdoor activities at'sleepovers. and superv7sed water aclivitses at our Rudyard training site. In the Cub Section activtties indude trips to local community sites such as Fire Stst"ons, District camps activities with other Groups adIng to improved tOlerar and social skills. In the Scout Section these activtties have induded train trips. outdoor activitses camps at our Rudyard site and hikes and water expedition&
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Income is provKJed to supportthe aly)ve activibes by Subscriptions linduding Gift Aid) and Licensing of our facilwties at our Hanford Headquarters aThl Rudyard Training Sites. Investment in our Hanford and Rudyard Sites is reviewed and overseen by our Executive Committee with the primary aim to ensure the faciliti.es meet our needs - enabling the delivery of the Scout Programme and addttlona1 to continue to provide a revenue stream that ftErther supports investment in the Scout Programm Public Benefft Ststement The Group meets the CharFty CommiSsn.$ public benefft uitsria under Ix)th the advancement of education and the advancement of citizenship or community development headings. Achievements and Performance All of our sections have delFvered a rcknust programme through(xrt 2023, ensuring all our young people have the opportunity tr) complete their core badges and undertake a number of camping eXperianS. We were able to in¢Trase the overall membership of the group by 3% during the year and continue to able to maintsin a feed from one section to the nexL All our sections were able to make use of the fac7lities at our Rudyard Training Site and Hanford Headquarter& Investment continues to be made to improve the safety of our faalities at our Rudyard Training Site and Hanford Headquarters. We continue to regularty invest in the enhanrnent of both sites as supervised by our Executive Committee. Further details are provided ill Annual Reports provided at the Annual General Meeting. Financial Review 2023 saw an increase in all our core income streams- with an increase in membetship. reSu1n9 in improved receipts from members both addittonal regular and occasional licensee of HQ resulted in a near doubling of income from our Hanford propety. whilst the inuease in fee5 offset a small reduth.on in the number of hirers at our Rudyard Propertie& Following the sup[froM our local counrils with the covid grants- we were abte to invest in a new Treatment plant at Rudyard - the most Si9nificant investrnent we have made for around 25 years. We also continued our invesbnent program at our Hanford propety- wrchasing new tsbles and chairs and building a new extemal walL Whilst our utilty costs remained in-line with 2022. InsUrar costs conb.nue to ri We remain committed to spending up to £2k w annum on safety and other improvements over the next few years
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During 2024. we aim to undertake a review of our priorilies and develop an investrnent pkn to reduce our cash assets to be more inline with our ststed reserves polici. ReseNes Policy The Group's policy on reseNes is to hold suffiaent resour5 to continue the tharrtable actimties of the Group for at Seast a year should incorre and fundraising activities fall short Our basic running costs a-14115K per annum. Given our ojrrent monetary assets and the tional suspension of fijrther investments in the Group's infrastruthre. we will be able to fund a further year's operation of the Group should it beccthe necessary. This Policy will be reviewed during 2023. Signed: Date: 2- June 2024 Role: Group Lead Volunteer IQLJSI
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89th Stoke-on-Trent & Newcastle Sea Scout Group Accounts 2023 Income & Expenditure Statement Income 2023 2022 Boat Launch Fees IRLLI Less Fees Paid to RLL Donation Events Events - Explorers GiftAtd Grants 20. 141.00 1250.001 25.02 1.418.02 245.00 J 0.00 10.51 0.00 1.396.37 . 775.38 1,500.00 3 5.334.00 pii Hanford HQ - Fees Membership Fees Less Mern Fees PaKI to District Other Income Rudyard Stte - Fees Social Activities - Fees niform and Grp Clothing 10.806.14 7,944.91 / 11464.001 369.65 5,770.00 318.C 7100 . 5.874.00 6.435.00 11677.501 0.00 5.396.00 479.89 91.00 Total Income 26.013.60 23.016.79 Expenditure Activty Equipment Aciivity Equipment Badges Boating Equipment Camping Equipment Communication and Technology Events Events - Beavers Events - ExploreTS Events - Scouts Hanford HQ - Maintenan 2023 103.64 5.86230 534.79 189.33 230.00 307.16 300.00 47.92 7.33 0.00 1.133.56 2022 9&00 98.00 513.29 1.118.51 0.00 59.97 26.05 0.00 36.94 298.50 Ell Hanford HQ - Other Expenses Hanford HQ - Safety Hanford HQ - Utiltbes Insurance Meetings - Beavers Meetings- Cubs Meetings - Explorers eetings - Scouts Membership Costs Other Expenses Rudyard Site - Maintenance 6,92291 84.98 3.105.97 3.334.88 259.29 22.31 729.62 490.04 343.26 15.86 23.515.99 30.00 133.50 3.276.75 1990.51 174.20 0.00 130.99 367.29 241.48 3.905.36
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Rudyard Site . Other Expenses Rudyard Srte - Safety Rudyard Site - Utilittes Training 30.00 604.85 1.634.79 180.00 IZ90 3.138.90 L650.16 160.00 Totsl Expenditure 49.887.14 18,415.76 SurpluslDeficit) (23.873.54) 4601.03 Sumrnary of Assets: Monetary Assets 2023 2022 Opening New Group Account Closing New Group Account 74,12.53 50.250.99 69.526.50 74,124.53 SurplusllDeficit) 123.873.541 4601.03 Property Assets (insurance Values) Rudyard Buildings Hanford Buildings Boats FUrnItu & Scouting Kit (both srtes) 166,351.00 166.351.00 102.650.00 102.650.00 23.000.00 23.000.00 29,900.00 29,900.00 Total Property Assets 321.901.00 321.901.00
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Scrutineefs Report to the Trustees of tho 89th Stokeqon-Trent and Newcastle Sea Scout Group Coundl I report on the Accounts of the Grwp the year ended 3181 December 2023. Res ective Res nsibilities of Trustees and Scrukn"ne8r As the Group's TNstees you are responsible for the preparation of the accounts" you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility. without carying out an audit or independent exaMinatn. to scnjtinise the accounts and to report to you. Basis of Scrutineerfs Statement In accordance With the directions iven in the Group's a)nstttution (gtven in Chapter 5 of the Policy, organisats.on and les of the Scout Association), I have sffltbnised Ihe records and the accounts set out overleaf. Scrutineerfs Ststement In my opinion the accounts are in a¢xordan¢e with the records PrJuCed to me and comply wrth the Group's constitution. Sign8d: Date: 25 September 2024 Name: Joanne Belford Addrvss". 4 Linnet Close Newcasue Under Lyme Stafft)rdshire ST5 6BQ