Trustees Report & Accounts for the Year Ended 31st December
2023
89 Stoke-on-Trent & Newcastle Sea Scout Group
PreS￿￿ent
Malcolm Smith
Trustees ex officio:
David M. Srnith
Gr￿p Scout LeaderlLead Volunteer
Trustees
Seif-Asserting Leader&
Nicola D. Kenney
Julie A Hemmings
AlexarKler Martin
Beaver Leader
Cub Leader
VnLI Scout Leader
Trustees Eleckd
Ben Upson
Adam Marshall
Paul Billington
Treasurer
Ice-chainnan)
Trustees Co-opted:
Frank Lewis
Trustees Nominated:
Georgia Bratt
Unt) ScoLrt Leader
Bankers:
Uoyds Bank
Custodian Trustee".
Scout Association Trust Corpcrfation (for both Rudyard and
Hanford Sitesl
Scout Association
Charity Registration No:
306101
Charity Registration
No:
524543
Principal Address:
89th Cty Sea Scout Group
Diamiid Road
Hanford
Stoke-on-Trent
Stsffs ST4 4QL
Contact
David Smith
62 Keary Street
Stoke-upon-Trent
Stsffs ST4 4AT

Structure. Governance and Management
The Group's goveming documents are those of the Sccyrt Assoriation. They consist of a Royal
Charter. which in tum gives aud￿￿￿ to the Bye Laws of the Ass(Kiation arKI The Policy.
Organisation and Rules of The Scout Assoaation. The Gr￿p is a Trust estsblished undef tts rules.
which are cofflmon to all Scouts. Tr￿ Trustees are appointed in accordance with the Policv,
Organisation and Rules of The Scout As%)ciation.
The Group is managed by the Group Trustee Board. the members of which are the'CharityTrustees'
of the Scout Group which is an educational chartty. As charity trustees they are responsible for
complying with legislatTron applicable to charTties. This indudes the registration, keeping proper
accounts and makn.ng rethfns to the Charity Commissron as appropriate.
The Tnjstee Board consists of the ￿￿e-ChaIr{aS appointed by the Trustee board). Treasurer and 8
Trustees lincluding l Ex Offiao Trustee& and I co-opted Trustees arKI I nominted by the Group
lead Volunteer) and meets approL every 2 ￿￿nths. The Chair position was vacant though out the
year. The chaimianship was covered by the Group Lead Volunteer and V￿e-ChaIr
Members of the Trustee Board complete Being a Scouts Trustee leaming within the first 6 months
of joining the Board.
This Group Tnjstee Board wsts to make sure the tharity is well-rnanaged. risks are assessed and
mitigated. buildings and equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their support helps other volunteers run
high-quality and safe wogrammes that gives y(King people skills for life.
Risk and Intemal Control
The Group Exeojtive Commtttee has identrfied the major risks to which they believe the Group rs
exposed. these have been reviewed and systems have been estsblished to mitigate against them.
The main areas of con￿rn that have been identrfied are:
In the event of any of the foregoing. the Group
would request the use of buildings. property and equlpn￿nt from neightKMJring organisations such
as the church. community centre and other Scout Groups. Similar reciprocal arrangements may exist
with these organisations. The Group has sufficient buildings and contents Insuran￿ in place to
mitigate against pem￿nent los
ead
bers. The Group. through the Capitation Fees,
contributes to the Scout Association's national accident Insuran￿ policy. Risk Assessments are
undertaken before all artwittes.
#SkilIsfor￿fe
Page12

The Group is primarily reliant upon income from subscriptions
a￿￿ fundraising. The Group does hold a reserve to ensure the continuity of activities should there be
a major reduction in income. The committ￿ could raise the value of subsuiptions to increase the
income to ￿ Group on an on-going basis. etther ternporarily or permarmty.
Reduction or lo
sofL
. The Group is totslly reliant U￿￿ volunteers to run and administer the
activityes of the Group. If there was a reduction in the numtw of Leaders to an unacceptsble ￿e1 in
particular Section orthe Group as a whole then there would haveto be a contrac￿n. consolidation
or closure of a sectyorn In the V￿rSt-case scenario the completr dosure of the Group rnay be
necessary.
Reduction or lo
The Group provides acbvths for all young wple aged 6 to 18. If
there was a reduction in membership in a partscular section or the Group as whole then there would
have to be a contraction. consolidation or dosure of a sectiorn In the worst-case S￿nariO the
complete dosure of the Group may be ￿eSsary.
Objectives and Activities
- Scouting extsts to actively engage and suptx)rt young people in their
personal development empowering them to make a positive contribution to SOC4ety.
coutin
- As Scouts we are guided by these values:_
Integrity - We act with integFwty' we are honesL tru51M)rthy and loyaL Respect - We have self-
respect and respect for others. Care - We Sup[￿ others arKI tske care of the world in whKh we
live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive
dtfference: we co-otwate wtth others and make frier¥J&
The Sco
- Sco￿1ng takes pl￿ when Y￿n9 people in partswship with adukts work
together based on the Values of Scouting and enjoy what they are doing and have fun: tske part in
actIv￿eS indcK)rs and outdoors" leam by doing. share in spirltual reflection: tske responsibility and
make choices: undertake new and challenging activitie& make and live by their Promise.
The main activittes carrted out bythe group are those expected of Secttons in the ScoutAssociation,
namely training young peopbe in skills and ways of conducting themsebves to fomi mature and
competent young people and ultimately well-rounded adults by various actiwtjes as are appropriate
to the ages of the Sections. In the Beaver Section the activities are based on craft and play as well
as outdoor activities at'sleepovers. and superv7sed water aclivitses at our Rudyard training site. In
the Cub Section activtties indude trips to local community sites such as Fire Stst"ons, District camps
activities with other Groups ￿adIng to improved tOlerar￿ and social skills. In the Scout Section these
activtties have induded train trips. outdoor activitses camps at our Rudyard site and hikes and water
expedition&
#SkillsforLife
Page13

Income is provKJed to supportthe aly)ve activibes by Subscriptions linduding Gift Aid) and Licensing
of our facilwties at our Hanford Headquarters aThl Rudyard Training Sites.
Investment in our Hanford and Rudyard Sites is reviewed and overseen by our Executive Committee
with the primary aim to ensure the faciliti.es meet our needs - enabling the delivery of the Scout
Programme and addttlona1￿ to continue to provide a revenue stream that ftErther supports
investment in the Scout Programm
Public Benefft Ststement
The Group meets the CharFty CommiSs￿n.$ public benefft uitsria under Ix)th the advancement of
education and the advancement of citizenship or community development headings.
Achievements and Performance
All of our sections have delFvered a rcknust programme through(xrt 2023, ensuring all our young
people have the opportunity tr) complete their core badges and undertake a number of camping
eXperian￿S. We were able to in¢Trase the overall membership of the group by 3% during the year
and continue to able to maintsin a feed from one section to the nexL
All our sections were able to make use of the fac7lities at our Rudyard Training Site and Hanford
Headquarter&
Investment continues to be made to improve the safety of our faalities at our Rudyard Training Site
and Hanford Headquarters. We continue to regularty invest in the enhan￿rnent of both sites as
supervised by our Executive Committee.
Further details are provided ill Annual Reports provided at the Annual General Meeting.
Financial Review
2023 saw an increase in all our core income streams- with an increase in membetship. reSu￿1n9 in
improved receipts from members both addittonal regular and occasional licensee of HQ resulted in
a near doubling of income from our Hanford propety. whilst the inuease in fee5 offset a small
reduth.on in the number of hirers at our Rudyard Propertie&
Following the sup[￿froM our local counrils with the covid grants- we were abte to invest in a new
Treatment plant at Rudyard - the most Si9nificant investrnent we have made for around 25 years.
We also continued our invesbnent program at our Hanford propety- wrchasing new tsbles and
chairs and building a new extemal walL
Whilst our utilty costs remained in-line with 2022. InsUrar￿ costs conb.nue to ri
We remain committed to spending up to £2k w annum on safety and other improvements over the
next few years
#SkillsforLife
Page14

During 2024. we aim to undertake a review of our priorilies and develop an investrnent pkn to
reduce our cash assets to be more inline with our ststed reserves polici.
ReseNes Policy
The Group's policy on reseNes is to hold suffiaent resour￿5 to continue the tharrtable actimties of
the Group for at Seast a year should incorre and fundraising activities fall short
Our basic running costs a￿-14115K per annum. Given our ojrrent monetary assets and the ￿tional
suspension of fijrther investments in the Group's infrastruthre. we will be able to fund a further
year's operation of the Group should it beccthe necessary. This Policy will be reviewed during 2023.
Signed:
Date: 2- June 2024
Role: Group Lead Volunteer
IQLJSI
#SkillsforLife
Page15

89th Stoke-on-Trent & Newcastle Sea Scout Group Accounts 2023
Income & Expenditure Statement
Income
2023
2022
Boat Launch Fees IRLLI
Less Fees Paid to RLL
Donation
Events
Events - Explorers
GiftAtd
Grants
20.￿
141.00
1250.001
25.02
1.418.02
245.00 J
0.00
10.51
0.00
1.396.37 .
775.38
1,500.00 3 5.334.00
pii
Hanford HQ - Fees
Membership Fees
Less Mern Fees PaKI to District
Other Income
Rudyard Stte - Fees
Social Activities - Fees
niform and Grp Clothing
10.806.14
7,944.91 /
11464.001
369.65
5,770.00
318.C
7100 .
5.874.00
6.435.00
11677.501
0.00
5.396.00
479.89
91.00
Total Income
26.013.60
23.016.79
Expenditure
Activty Equipment
Aciivity Equipment
Badges
Boating Equipment
Camping Equipment
Communication and Technology
Events
Events - Beavers
Events - ExploreTS
Events - Scouts
Hanford HQ - Maintenan
2023
103.64
5.86230
534.79
189.33
230.00
307.16
300.00
47.92
7.33
0.00
1.133.56
2022
9&00
98.00
513.29
1.118.51
0.00
59.97
26.05
0.00
36.94
298.50
Ell
Hanford HQ - Other Expenses
Hanford HQ - Safety
Hanford HQ - Utiltbes
Insurance
Meetings - Beavers
Meetings- Cubs
Meetings - Explorers
eetings - Scouts
Membership Costs
Other Expenses
Rudyard Site - Maintenance
6,92291
84.98
3.105.97
3.334.88
259.29
22.31
729.62
490.04
343.26
15.86
23.515.99
30.00
133.50
3.276.75
1990.51
174.20
0.00
130.99
367.29
241.48
3.905.36
#SkillsforLife
Page16

Rudyard Site . Other Expenses
Rudyard Srte - Safety
Rudyard Site - Utilittes
Training
30.00
604.85
1.634.79
180.00
IZ90
3.138.90
L650.16
160.00
Totsl Expenditure
49.887.14
18,415.76
SurpluslDeficit)
(23.873.54)
4601.03
Sumrnary of Assets:
Monetary Assets
2023
2022
Opening New Group Account
Closing New Group Account
74,12.53
50.250.99
69.526.50
74,124.53
SurplusllDeficit)
123.873.541
4601.03
Property Assets (insurance Values)
Rudyard Buildings
Hanford Buildings
Boats
FUrnItu￿ & Scouting Kit (both srtes)
166,351.00 166.351.00
102.650.00 102.650.00
23.000.00
23.000.00
29,900.00
29,900.00
Total Property Assets
321.901.00 321.901.00
#SkillsforLife
Page17

#SkillsforLife
Page18

Scrutineefs Report to the Trustees of tho 89th Stokeqon-Trent and Newcastle
Sea Scout Group Coundl
I report on the Accounts of the Grwp the year ended 3181 December 2023.
Res
ective Res
nsibilities of Trustees and Scrukn"ne8r
As the Group's TNstees you are responsible for the preparation of the accounts" you
consider that neither the audit nor independent examination requirements of the
Charities Act 2011 apply. It is my responsibility. without carying out an audit or
independent exaMinat￿n. to scnjtinise the accounts and to report to you.
Basis of Scrutineerfs Statement
In accordance With the directions
iven in the Group's a)nstttution (gtven in Chapter 5
of the Policy, organisats.on and
les of the Scout Association), I have sffltbnised Ihe
records and the accounts set out overleaf.
Scrutineerfs Ststement
In my opinion the accounts are in a¢xordan¢e with the records Pr￿JuCed to me and
comply wrth the Group's constitution.
Sign8d:
Date: 25 September 2024
Name:
Joanne Belford
Addrvss". 4 Linnet Close
Newcasue Under Lyme
Stafft)rdshire
ST5 6BQ