2020-12-31-accounts

STAFFORD DISTRICT SCOUT COUNCIL

Registered Charity No 524528

Trustees’ Annual Report and Accounts for the period 1/1/2020 to 31/12/2020

For the Annual General Meeting held via Zoom on 7[th] June 2021

Names of the Charity Trustees who manage the charity

Sue Hewitt	District Commissioner
Nick Lloyd	District Chair Nominated
Val Wilson	District Treasurer Elected
Helen Ashwood	District Secretary Elected
Craig Ansell	District Explorer Scout Commissioner
Chris Rafferty	District Scout Network Commissioner
Elaine Neville	Nominated
Juliet Maiden	Nominated
Keith Low	Nominated
Paul Askey	Nominated
David Brass	Nominated
Cathy Hordern	Elected
Graham Smith	Elected
Paul Evans	Nominated
Andrew Clode	Chairman of Appointments
Steve Smith	Nominated
Sam Scriven	District Youth Commissioner
Roland Smith	Scout Active Support Manager
Kevin Hewitt	Camp Warden

Type of governing document

The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association

How the charity is constituted

The District is a trust established under its rules which are common to all Scouts

Trustee selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association

Risk and Internal Control

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting – Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society

The Values of Scouting – As Scouts we are guided by these values. Integrity, Respect, Care, Belief and Co-operation

The Scout Method – Scouting takes place when young people, in partnership with adults, work together based on the values of scouting

Public Benefit Statement

The Trustees have an awareness of the Public Benefit Guidance with regard to Scouting’s involvement with the local community. The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Financial Review

Reserves Policy – The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to six months running costs, circa £7,500

S ummary of the main achievements of the charity during the year as set out in the following reports –

District Commissioners Report

Well, it was the 17[th of] March 2020 Scouting all stopped we were in Lockdown.

Then restrictions started to improve, and we were almost there to get back to some normality and all of a sudden scouting went back to square one back on zoom with most of us leaders pulling their hair out and clutching at straws trying to keep everyone’s interest.

2020 saw our first District AGM on Zoom with a very limited number of people on the screen, now that was very strange as we normally have the Council Chambers and Cheese and Wine for afters, instead we just looked at our screens with all these faces on, but it worked for us.

Our appointments committee got the go ahead to hold the interviews online, so they got their heads together, and they have now done 3 sessions of appointments on zoom, and everyone agreed that it worked well.

Unfortunately, there was no Christmas Carol Concert and again no St. Georges Day Parade but this year the 6[th] did a virtual St Georges Day service on zoom which worked very well, so my thanks go out to all the people who were involved and worked so hard to make that possible.

Highlights of this year saw the opening of our new boat store at the Stafford Boat Club on Wildwood lots of work has been put into that so thank you to all involved in the organising and building.

Sherratts Wood had some storm damage too which a big oak tree came down and destroyed most of the junior activity area.

They have also had to replace the rifle range due to a rotten roof. This was dismantled and is now being rebuilt, my thanks go out to all the Sherratts Wood Team who have put a lot of time in to making this possible. It is now 7[th] June 2021 we are in yellow and getting very close once again to going back to as they say business as usual? But will it?

My final thanks go to everyone in the District who has supported me over the last 12 months.

Sue

District Commissioner

Chairman’s Report

Welcome to yet another “Zoom” AGM. By its very nature the Chairs message is one of reflection and anticipation. 2020 will be remembered by all of us for being both stressful and challenging.

Against considerable odds the Stafford District continued to offer children and young adults a wide range of opportunities, whether it be the Gang Show early in the year to “Zoom” experiences as troops wrestled with the lockdown situation.

However, the pandemic challenged our movement to adapt/innovate and offer Scouting challenges, sadly not “face to face”.

The extraordinary effort by our Leadership Teams to find new ways to engage with the membership has been superb and has to be commended.

However this time was put to good use by many volunteers to advance such projects as the new Rifle Range at Sherratts Wood, a new purpose built Kayak centre at Stafford Boat Club ( supported by the Donald Bean Fund ) & continued upgrading of the St Peters facility.

These put us in an excellent position as we slowly resume normal Scouting.

My thanks has to go to all for the enormous amount of dedication and commitment during a very unexpected 2020.

I would also like to acknowledge the efforts of our DC (Sue) and the District Executive Committee.

Nick Lloyd – District Chairman

District Activities Report

Due to Covid very few activities took place during 2020. The only notable thing to report during the year was that during the weeks between lockdowns the activity team managed to erect and kit out the new kayaking centre at the Boat Club. The building is about three metres from the canal. It has male and female changing rooms and racks for the kayaks and other equipment. Many thanks must go to the team and especially the Boat Club for hosting us on their premises.

All the risk assessments have now been signed off, so we have opened up the kayaking centre and climbing wall.

Hopefully the young members can get out and enjoy both facilities.

Once again, many thanks to the team who give up their time to make these facilities and activities possible.

Paul Askey

ADC Activities.

Sherratts Wood District Camp Site

As you all know it has been a challenging and somewhat different 12 months since the last AGM.

The main projects on site have been

The clearing of fallen trees from the Junior activity area and we are now at a stage where we are starting to rebuild and improve the equipment with the first being the Aerial runway. Thanks to Paul Askey and his cohorts for the work they have put into that area.

What started off as reroofing the shooting range, after finding rotted timbers throughout the original building, has now become a complete rebuild.

As you can see we are now partially through fitting out the new interior and should soon be ready for the first shooters.

We have also put in place procedures to make the site Covid Compliant These include reviewed entrance and exit system hand sanitisers, social distancing regulations and rigorous cleaning and sanitising of buildings and equipment. Along with covid compliant Risk Assessments for the site and all the activities we supply.

Alongside of these projects the day-to-day maintenance of grass cutting, strimming, tree planting and building repairs has been going on throughout the pandemic.

And for all of the above my thanks have to go to the site crew and many “occasional helpers” we have drafted, in to use the skills the have and sometimes the skill they didn’t know they had.

Some local groups have been using the site for their evening section meetings if they had no outside facilities at their regular meeting place.

We are now seeing an increase in the use of the site all be it in one day activities which is in keeping with the Scout Association traffic light system.

I think it will beat least a couple more months before the Scout Association move to a green State and allow Camping to a degree we remember but we are ready when they are.

Thanks Again to Everyone that help.

Kevin Hewitt - Site warden

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signatures Full names Position Date	Nick Lloyd	Sue Hewitt
	Nick Lloyd	Susan Hewitt
	District Chairman	District Commissioner
	…………6thJune 2021…………………………………….

for the year from 1/1/2020 to 31/12/2020

Stafford District Scouts

Receipts and Payments Receipts Donations and other income Membership Subscriptions Less Membership Paid on Net Membership Subscriptions Donations Payments Received Section Repayment to District M & G Dividend to Current Account Transfers Explorer Income Insurance Claim/Refund Sectional Income Grants Maintenance Other Fundraising Collections Shop Sales Badge Sales Activity Fees Received Advertising Campsite Fees Subscriptions Gang Show Sales Gang Show Ticket Sales Investment Income Bank Interest Building Society Interest Property Rent Income Other Investment Income Total Gross Income Asset & Investment Sales Total Receipts	Unrestricted Funds Restricted Funds Endownment Total Funds 2020 46,671 46,671 36,246 36,246 10,427 10,427 357 357 292 292 2,892 2,892 1,521 1,521 3,892 3,892 8,527 8,527 7,986 7,986 410 410	Total Funds 2019 38,272 29,391 8,881 4,620 8,090 0 1,884 0 17,903 0 0
	36,303 36,303	41,378
	21,334 21,334
	21,334 21,334
	0 0 133 133 921 921 870 870 1,210 1,210 826 826 0 2,778 2,778 6,120 6,120	400 4,358 3,016 1,638 0 14,469 40 6 0
	12,857 12,857
	4 4 242 242	6 426 0
	4 242 246	432
	70,498 242 70,740	65,737
	70,498 242 70,740	65,737

Stafford District Scouts for the year from 1/1/2020 to 31/12/2020

Receipts & Payments Payments Youth Programme & Activities Training Membership Fees District Purchases Minibus Purchase & Running Costs Rent Water & Sewerage BT Electricity & Gas Insurance Repairs & Renewals Materials & Equipment Printing & Postage Travel and Van Hire Explorer Units Grants not transferred from DB Events Development Fund Trustee Expenses District Loan to Group Donations & Gifts Other Expenses Fundraising Expenses Camp Shop Gangshow County Jamboree Fund Badges Total Gross Expenditure Loan Repayment Total Payments Net of Receipts/(payments) Transfers Between Funds Cash Funds Last Year End Cash Funds End This Year	Unrestricted Funds Restricted Funds Endownment Total Funds 2020 Total Funds 2019 337 337 772 191 191 196 352 352 189 186 186 437 1,131 1,131 8,774 0 0 337 337 1,203 522 522 533 296 296 1,789 1,944 1,944 1,971 11,913 11,913 5,237 1,480 1,480 1,712 123 123 105 520 520 687 7,576 7,576 13,996 12,375 12,375 3,027 272 272 1,571 2,409 2,409 3,070 44 44 22 2,202 2,202 791 100 100 785 30 30 43
	44,339 44,339 46,910
	1,124 1,124 2,754 8,959 8,959 725 0 366 435 435 3,674
	10,519 10,519 7,519
	54,858 54,858 54,429
	54,858 54,858 54,429
	15,641 242 15,883 11,307
	77,929 51,154 118,796 129,083

for the year from 1/1/2020 to 31/12/2020

Stafford District Scouts

		Unrestricted	Unrestricted	Unrestricted		Restricted	Funds	Endownment	Total Funds 2020	Total Funds 2019
			Funds
Statement of assets and liabilities at			the end	of the		year
Cash Funds
Bank Current Account			75,343						75,343	59,651
Bank Savings Account			11,216						11,216	11,212
Building Society Account				3,432			51,396		54,828	53,913
The Scout Assiciation	Short Term			404					404	403
Cash/Floats				492					492	774
	Total Cash Funds		90,887				51,396		142,283	125,953
Other Monetary Assets
Tax Claim
Debts due from County/District/Groups
Insurance Claim
Investment Assets
Investment Property
Quoted Investments							31,157		31,157	37,698
Other Investments
							31,157		31,157	37,698
Non Monetary assets for Charity's own		use
Badge Stock				3,069					3,069
Shop Stock										1,651
Other Stock
Land and Buildings
Motor Vehicles
Scouting Equipment, furniture et
Internal Loan
				3,069					3,069	1,651
Total			93,956				82,554		176,509	165,302
Liabilities
Accounts not paid
Expenses incurred but no yet invoiced
Subscription not yet paid
Loan
Other Liabilities

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 11th May 2021 and signed on their behalf by

Chairman District Commisioner Nick Lloyd Sue Hewitt

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