## **STAFFORD DISTRICT SCOUT COUNCIL**
## **Registered Charity No 524528**
Trustees’ Annual Report and Accounts for the period 1/1/2020 to 31/12/2020
For the Annual General Meeting held via Zoom on 7[th] June 2021
## **Names of the Charity Trustees who manage the charity**
|Sue Hewitt|District Commissioner|
|---|---|
|Nick Lloyd|District Chair Nominated|
|Val Wilson|District Treasurer Elected|
|Helen Ashwood|District Secretary Elected|
|Craig Ansell|District Explorer Scout Commissioner|
|Chris Rafferty|District Scout Network Commissioner|
|Elaine Neville|Nominated|
|Juliet Maiden|Nominated|
|Keith Low|Nominated|
|Paul Askey|Nominated|
|David Brass|Nominated|
|Cathy Hordern|Elected|
|Graham Smith|Elected|
|Paul Evans|Nominated|
|Andrew Clode|Chairman of Appointments|
|Steve Smith|Nominated|
|Sam Scriven|District Youth Commissioner|
|Roland Smith|Scout Active Support Manager|
|Kevin Hewitt|Camp Warden|
## **Type of governing document**
The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association
## **How the charity is constituted**
The District is a trust established under its rules which are common to all Scouts
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association
## **Risk and Internal Control**
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered
## **Summary of the objects of the charity set out in its governing document**
The Purpose of Scouting – Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society
The Values of Scouting – As Scouts we are guided by these values. Integrity, Respect, Care, Belief and Co-operation
The Scout Method – Scouting takes place when young people, in partnership with adults, work together based on the values of scouting
## **Public Benefit Statement**
The Trustees have an awareness of the Public Benefit Guidance with regard to Scouting’s involvement with the local community. The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Financial Review**
Reserves Policy – The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to six months running costs, circa £7,500
## S **ummary of the main achievements of the charity during the year as set out in the following reports –**
## **District Commissioners Report**
Well, it was the 17[th of] March 2020 Scouting all stopped we were in Lockdown.
Then restrictions started to improve, and we were almost there to get back to some normality and all of a sudden scouting went back to square one back on zoom with most of us leaders pulling their hair out and clutching at straws trying to keep everyone’s interest.
2020 saw our first District AGM on Zoom with a very limited number of people on the screen, now that was very strange as we normally have the Council Chambers and Cheese and Wine for afters, instead we just looked at our screens with all these faces on, but it worked for us.
Our appointments committee got the go ahead to hold the interviews online, so they got their heads together, and they have now done 3 sessions of appointments on zoom, and everyone agreed that it worked well.
Unfortunately, there was no Christmas Carol Concert and again no St. Georges Day Parade but this year the 6[th] did a virtual St Georges Day service on zoom which worked very well, so my thanks go out to all the people who were involved and worked so hard to make that possible.
Highlights of this year saw the opening of our new boat store at the Stafford Boat Club on Wildwood lots of work has been put into that so thank you to all involved in the organising and building.
Sherratts Wood had some storm damage too which a big oak tree came down and destroyed most of the junior activity area.
They have also had to replace the rifle range due to a rotten roof. This was dismantled and is now being rebuilt, my thanks go out to all the Sherratts Wood Team who have put a lot of time in to making this possible. It is now 7[th] June 2021 we are in yellow and getting very close once again to going back to as they say business as usual? But will it?
My final thanks go to everyone in the District who has supported me over the last 12 months.
Sue
District Commissioner
## **Chairman’s Report**
Welcome to yet another “Zoom” AGM. By its very nature the Chairs message is one of reflection and anticipation. 2020 will be remembered by all of us for being both stressful and challenging.
Against considerable odds the Stafford District continued to offer children and young adults a wide range of opportunities, whether it be the Gang Show early in the year to “Zoom” experiences as troops wrestled with the lockdown situation.
However, the pandemic challenged our movement to adapt/innovate and offer Scouting challenges, sadly not “face to face”.
The extraordinary effort by our Leadership Teams to find new ways to engage with the membership has been superb and has to be commended.
However this time was put to good use by many volunteers to advance such projects as the new Rifle Range at Sherratts Wood, a new purpose built Kayak centre at Stafford Boat Club ( supported by the Donald Bean Fund ) & continued upgrading of the St Peters facility.
These put us in an excellent position as we slowly resume normal Scouting.
My thanks has to go to all for the enormous amount of dedication and commitment during a very unexpected 2020.
I would also like to acknowledge the efforts of our DC (Sue) and the District Executive Committee.
Nick Lloyd – District Chairman
## **District Activities Report**
Due to Covid very few activities took place during 2020. The only notable thing to report during the year was that during the weeks between lockdowns the activity team managed to erect and kit out the new kayaking centre at the Boat Club. The building is about three metres from the canal. It has male and female changing rooms and racks for the kayaks and other equipment. Many thanks must go to the team and especially the Boat Club for hosting us on their premises.
All the risk assessments have now been signed off, so we have opened up the kayaking centre and climbing wall.
Hopefully the young members can get out and enjoy both facilities.
Once again, many thanks to the team who give up their time to make these facilities and activities possible.
Paul Askey
ADC Activities.
## **Sherratts Wood District Camp Site**
As you all know it has been a challenging and somewhat different 12 months since the last AGM.
The main projects on site have been
The clearing of fallen trees from the Junior activity area and we are now at a stage where we are starting to rebuild and improve the equipment with the first being the Aerial runway. Thanks to Paul Askey and his cohorts for the work they have put into that area.
What started off as reroofing the shooting range, after finding rotted timbers throughout the original building, has now become a complete rebuild.
As you can see we are now partially through fitting out the new interior and should soon be ready for the first shooters.
We have also put in place procedures to make the site Covid Compliant These include reviewed entrance and exit system hand sanitisers, social distancing regulations and rigorous cleaning and sanitising of buildings and equipment. Along with covid compliant Risk Assessments for the site and all the activities we supply.
Alongside of these projects the day-to-day maintenance of grass cutting, strimming, tree planting and building repairs has been going on throughout the pandemic.
And for all of the above my thanks have to go to the site crew and many “occasional helpers” we have drafted, in to use the skills the have and sometimes the skill they didn’t know they had.
Some local groups have been using the site for their evening section meetings if they had no outside facilities at their regular meeting place.
We are now seeing an increase in the use of the site all be it in one day activities which is in keeping with the Scout Association traffic light system.
I think it will beat least a couple more months before the Scout Association move to a green State and allow Camping to a degree we remember but we are ready when they are.
Thanks Again to Everyone that help.
Kevin Hewitt - Site warden
## **Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signatures
Full names
Position
Date|_Nick Lloyd_|_Sue Hewitt_|
|---|---|---|
||||
||Nick Lloyd|Susan Hewitt|
||||
||District Chairman|District Commissioner|
||…………6thJune 2021…………………………………….||
for the year from 1/1/2020 to 31/12/2020
## Stafford District Scouts
|**Receipts and Payments**
**Receipts**
**Donations and other income**
Membership Subscriptions
Less Membership Paid on
Net Membership Subscriptions
Donations
Payments Received
Section Repayment to District
M & G Dividend to Current Account
Transfers
Explorer Income
Insurance Claim/Refund
Sectional Income
**Grants**
Maintenance
Other
**Fundraising**
Collections
Shop Sales
Badge Sales
Activity Fees Received
Advertising
Campsite Fees
Subscriptions
Gang Show Sales
Gang Show Ticket Sales
**Investment Income**
Bank Interest
Building Society Interest
Property Rent Income
Other Investment Income
Total Gross Income
Asset & Investment Sales
Total Receipts|**Unrestricted**
**Funds**
**Restricted Funds**
**Endownment**
**Total Funds 2020**
46,671
46,671
36,246
36,246
10,427
10,427
357
357
292
292
2,892
2,892
1,521
1,521
3,892
3,892
8,527
8,527
7,986
7,986
410
410|**Total Funds 2019**
38,272
29,391
8,881
4,620
8,090
0
1,884
0
17,903
0
0|
|---|---|---|
||36,303
36,303|41,378|
||21,334
21,334||
||21,334
21,334||
||0
0
133
133
921
921
870
870
1,210
1,210
826
826
0
2,778
2,778
6,120
6,120|400
4,358
3,016
1,638
0
14,469
40
6
0|
||12,857
12,857||
||4
4
242
242|6
426
0|
||4
242
246|432|
||||
||70,498
242
70,740|65,737|
||||
||70,498
242
70,740|65,737|
Stafford District Scouts for the year from 1/1/2020 to 31/12/2020
|**Receipts & Payments**
**Payments**
Youth Programme & Activities
Training
Membership Fees
District Purchases
Minibus Purchase & Running Costs
Rent
Water & Sewerage
BT
Electricity & Gas
Insurance
Repairs & Renewals
Materials & Equipment
Printing & Postage
Travel and Van Hire
Explorer Units
Grants not transferred from DB
Events
Development Fund
Trustee Expenses
District Loan to Group
Donations & Gifts
Other Expenses
**Fundraising Expenses**
Camp Shop
Gangshow
County Jamboree Fund
Badges
Total Gross Expenditure
Loan Repayment
Total Payments
Net of Receipts/(payments)
Transfers Between Funds
Cash Funds Last Year End
Cash Funds End This Year|**Unrestricted**
**Funds**
**Restricted Funds**
**Endownment**
**Total Funds 2020**
**Total Funds 2019**
337
337
772
191
191
196
352
352
189
186
186
437
1,131
1,131
8,774
0
0
337
337
1,203
522
522
533
296
296
1,789
1,944
1,944
1,971
11,913
11,913
5,237
1,480
1,480
1,712
123
123
105
520
520
687
7,576
7,576
13,996
12,375
12,375
3,027
272
272
1,571
2,409
2,409
3,070
44
44
22
2,202
2,202
791
100
100
785
30
30
43|
|---|---|
||44,339
44,339
46,910|
||1,124
1,124
2,754
8,959
8,959
725
0
366
435
435
3,674|
||10,519
10,519
7,519|
|||
||
54,858
54,858
54,429|
|||
||
54,858
54,858
54,429|
|||
||
15,641
242
15,883
11,307|
|||
||77,929
51,154
118,796
129,083|
for the year from 1/1/2020 to 31/12/2020
## Stafford District Scouts
|||**Unrestricted**|**Unrestricted**|**Unrestricted**||**Restricted**|**Funds**|**Endownment**|**Total Funds 2020**|**Total Funds 2019**|
|---|---|---|---|---|---|---|---|---|---|---|
||||**Funds**||||||||
|**Statement of assets and liabilities at**|||**the end**|**of the**||**year**|||||
|**Cash Funds**|||||||||||
|Bank Current Account|||75,343||||||75,343|59,651|
|Bank Savings Account|||11,216||||||11,216|11,212|
|Building Society Account||||3,432|||51,396||54,828|53,913|
|The Scout Assiciation|Short Term|||404|||||404|403|
|Cash/Floats||||492|||||492|774|
||**Total Cash Funds**||90,887||||51,396||142,283|125,953|
|**Other Monetary Assets**|||||||||||
|Tax Claim|||||||||||
|Debts due from County/District/Groups|||||||||||
|Insurance Claim|||||||||||
||||||||||||
|**Investment Assets**|||||||||||
|Investment Property|||||||||||
|Quoted Investments|||||||31,157||31,157|37,698|
|Other Investments|||||||||||
||||||||31,157||31,157|37,698|
|**Non Monetary assets for Charity's own**||**use**|||||||||
|Badge Stock||||3,069|||||3,069||
|Shop Stock||||||||||1,651|
|Other Stock|||||||||||
|Land and Buildings|||||||||||
|Motor Vehicles|||||||||||
|Scouting Equipment, furniture et|||||||||||
|Internal Loan|||||||||||
|||||3,069|||||3,069|1,651|
|**Total**|||93,956||||82,554||176,509|165,302|
|**Liabilities**|||||||||||
|Accounts not paid|||||||||||
|Expenses incurred but no yet invoiced|||||||||||
|Subscription not yet paid|||||||||||
|Loan|||||||||||
|Other Liabilities|||||||||||
||||||||||||
## **Contingent liabilities and future obligations**
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 11th May 2021 and signed on their behalf by
Chairman District Commisioner _Nick Lloyd Sue Hewitt_
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