The Guide Association Cumbria South (Girlguiding Cumbria South)
Annual Report of the Trustees for the year ended 31st December 2022
Girlguiding Cumbria South is the operating name for the Guide Association Cumbria South Registered Charity Number: 524504
THE GUIDE ASSOCIATION - CUMBRIA SOUTH SUMMARY RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2022
| THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH |
|---|---|---|---|---|
| SUMMARY RECEIPTS AND PAYMENTS ACCOUNT | ||||
| YEAR ENDED 31 DECEMBER 2022 | ||||
| TOTAL 31.12.22 | TOTAL 31.12.21 | |||
| £ | £ | |||
| RECEIPTS (Page 3) | 32,588.40 | 22,128.05 13,685.05 |
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| PAYMENTS (Page 4) | 42,797.75 | |||
| NET MOVEMENT | -10,209.35 | 8,443.00 | ||
| BALANCES BROUGHT |
91,697.52 | 83,254.52 | ||
| BALANCES IN HAND (Page 2) | 81,488.17 | 91,697.52 | ||
| INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE GUIDE ASSOCIATION CUMBRIA SOUTH | ||||
| I report on the accounts for Trust for the year ended 31st December 2022 as set out on pages 1-4. | ||||
| Respective responsibilities of trustees and examiner. | ||||
| The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under section 43 (2) of the Charities Act 1993 (The Act)) and that an independent examination is needed. |
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| It is my responsibility to: | ||||
| * | Examine the accounts (under section 43 (3)(a) of the Act | |||
| * | Follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43(7)(b) of the Act) and |
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| * | State whether particular matters have come to my attention | |||
| Basis of Independent examiner's statement | ||||
| My examination was carried out in accordance with the General Directions given by the Charity Commissioners. | ||||
| An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures on the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. |
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| Independent examiner's statement | ||||
| In connection with my examination, no matter has come to my attention. | ||||
| 1. | which gives me reasonable cause to believe that in any material respect the requirements | |||
| * | to keep accounting records in accordance with section 41 of the 1993 Act, and | |||
| * | to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met, or |
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| 2. | to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
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| signed | Date | 17/03/2023 | ||
THE GUIDE ASSOCIATION - CUMBRIA SOUTH STATEMENT OF ASSETS AND LIABILITIES YEAR ENDED 31 DECEMBER 2022
| THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH |
|---|---|---|
| STATEMENT OF ASSETS AND LIABILITIES | ||
| YEAR ENDED 31 DECEMBER 2022 | ||
| CASH, BANK & BUILDING SOCIETY BALANCES IN HAND |
TOTAL 31.12.22 |
TOTAL 31.12.21 |
| (Page 2) | £ | £ |
| Natwest Bank | 38,215 | 48,845 42,852 - |
| Furness Building Society | 43,273 | |
| Cash | - | |
| Totals | 81,488 | 91,698 |
| ASSETS | - - - - 98 15 - - - |
|
| Stock for Resale | - | |
| Gazebo/Awning | - | |
| Defibrillator training unit | - | |
| Projector | - | |
| Laptop | - | |
| Printer | - | |
| DEBTORS (UNPAID INVOICES) | ||
| Edinburgh trip | ||
| Badge stock sales | - | |
| Trainings | - | |
| Totals | - | 112 |
THE GUIDE ASSOCIATION - CUMBRIA SOUTH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022
| THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH |
|---|---|---|
| NOTES TO THE FINANCIAL STATEMENTS | ||
| YEAR ENDED 31 DECEMBER 2022 | ||
| Receipts (Page 3) | TOTAL 31.12.22 |
TOTAL 31.12.21 £ |
| £ | ||
| SUBSCRIPTIONS | 1,233 | 124 8,346 - - - 119 11 - - 643 - - - - 2,080 - - - - - - - 97 40 - - - 10,670 |
| GRANTS | 8,866 | |
| DONATIONS | - | |
| Gift Aid | - | |
| Leaving & Other Gifts | - | |
| INTEREST RECEIVED | ||
| Furness Building Society | 421 | |
| MISCELLANEOUS | 50 | |
| Website and Internet Grant | 53 | |
| ANNUAL MEETING - SUPPER | 910 | |
| BADGE ACCOUNT -Sales | 1,965 | |
| LOGO CLOTHING | - | |
| MERCHANDISE SALES (GG) | - | |
| TRAINING | ||
| General Trainings | - | |
| County Training Evening/Day/Week | - | |
| Waddow County Weekend | 550 | |
| Trainer Trainings | - | |
| ARTS AWARD | - | |
| OUTDOOR TEAM | 300 | |
| RAINBOW EVENTS | 1,138 | |
| BROWNIE EVENTS | 7,266 | |
| GUIDE EVENTS | 4,975 | |
| RANGER EVENTS | 1,090 | |
| INSPIRE (18-30 year olds) EVENTS | - | |
| ALL SECTION EVENTS | 3,707 | |
| VIRTUAL | ||
| Virtual Camp, Games, Ticket to Travel | 67 | |
| Virtual Rainbow Unit | - | |
| Virtual Browniw Unit | - | |
| Virtual Guide Unit | - | |
| INTERNATIONAL OPORTUNITIES | - | |
| Eurojam 2020 | - | |
| Total | 32,590 | 22,130 |
| Internal Transfer from/to | - |
THE GUIDE ASSOCIATION - CUMBRIA SOUTH
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022
| THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH | THE GUIDE ASSOCIATION - CUMBRIA SOUTH |
|---|---|---|
| NOTES TO THE FINANCIAL STATEMENTS | ||
| YEAR ENDED 31 DECEMBER 2022 | ||
| Payments (Page 4) | TOTAL 31.12.22 |
TOTAL 31.12.21 |
| £ | £ | |
| SUBSCRIPTIONS | 1,421 | 1,309 1,123 - - - 18 - 390 662 11 805 609 316 609 - 48 48 364 323 - 990 - - 136 70 - - - - - - - - 5,854 |
| LEAVING & OTHER GIFTS | 1,093 | |
| ADMIN EXPENSES | ||
| County Coordinator | 4,317 | |
| Travel | - | |
| Exec Meeting room hire | - | |
| Stationery & Admin Resources | 34 | |
| Photocopying & Printing | 37 | |
| Postage & Telephone | 129 | |
| Website & Internet | 420 | |
| Miscellaneous | 1,360 | |
| BADGE ACCOUNT -Purchases | 911 | |
| Long Servive Award Badges & Certificates | 729 | |
| Aspire Awards Event | 562 | |
| Uniform Grants | 601 | |
| INTERNATIONAL TRAVEL GRANTS | 650 | |
| ANNUAL MEETING | ||
| Venue & Suppers | 2,044 | |
| Printing, Postage & Flowers etc | 149 | |
| Membership Growth | - | |
| TRAINING | ||
| General Trainings | 858 | |
| County Training Evening/Day/Week | - | |
| Waddow County Weekend | 5,696 | |
| Commissioners | 397 | |
| Trainer Trainings | - | |
| LEADERSHIP QUALIFICATION | 57 | |
| ARTS & MEDIA TEAM | - | |
| QUEEN'S GUIDE AWARD | 128 | |
| DUKE OF EDINBURGH'S AWARD | - | |
| OUTDOOR TEAM | 100 | |
| RAINBOW EVENTS | 1,395 | |
| BROWNIE EVENTS | 7,450 | |
| GUIDE EVENTS | 5,620 | |
| RANGER EVENTS | 1,681 | |
| INSPIRE (18-30 year olds) EVENTS | - | |
| ALL SECTIONS EVENT | 4,942 | |
| INTOPS | 20 | |
| Eurojam 2021 | - | |
| Total | 42,801 | 13,685 |
| Internal Transfer from/to | - |
THE GUIDE ASSOCIATION CUMBRIA SOUTH (GIRLGUIDING CUMBRIA SOUTH) Annual Report of the Trustees for the Year ended 31[st] December 2022
The Trustees present their report and accounts for the year ended 31[st] December 2022.
Governing Instrument
The Charity (Ref. No. 524504) is governed by Royal Charter as an unincorporated Associated to pursue the objectives of the Guide Association concerned with the development of girls and young women.
Trustees and Principal Officers
The Trustees are elected under the terms of the Royal Charter. The following officers of the Charity held office during the year:-
Sarah Beale – County Commissioner Jane Asquith – Assistant County Commissioner Vicki Noble – Assistant County Commissioner - Rachel Jackson - County Treasurer
Division Commissioners: Michelle Johnson Barb Quine Lindsey Cooper Fiona Ducksbury Rebecca Armstrong Lauren Boow & Louise Hartley
Organisational Structure
Girlguiding Cumbria South county is one of the seventeen counties of the Guide Association North West England Region. Cumbria South is made up of six divisions. The county commissioner, in consultation with members of the relevant division executive, appoints each division commissioner. The division commissioners are voting members of the county executive along with the county commissioner and 3 other officers appointed by the county commissioner.
Membership of Girlguiding Cumbria South county, in 2022, totaled 1454, made up of 1149 young members, plus 305 adult leaders and appointment holders. All members and leaders are volunteers. Girlguiding Cumbria South also pays Girlguiding North West England Region £3350.00 per annum for administrative support.
Reserves
It is the policy of the Charity to maintain unrestricted funds at a level that will cover administration costs for a minimum of two years. It has been made possible to set this level through generous legacies received from members in previous years.
Developments, Activities and Achievement
Girlguiding Cumbria South gives its young members the opportunity to discover, grow and reach their full potential. The Association has a structured programme of activities which enable adults to assist young people to achieve these objectives.
Financial Position
In the opinion of the Trustees the Receipts and Payments Accounts for the financial year ended 31[st] December 2022 show a good position. We have a significant assets balance for the upcoming year. Our plan is to use these assets to further support our members through providing leader training, encouraging county growth and facilitating opportunities for girls and young women.
Comments on the Accounts
As part of our current 5 year plan in 2019 we budgeted to have a small deficit to income over the year.
Grants
Thanks to the Cumbria County Council grant, all adult Leaders have had an opportunity to take part in a comprehensive training programme without having to personally bear the full cost of training fees. This has included subsidising the county Training Weekend at Waddow Hall and free trainings throughout the year. We also received financial assistance from Community Match Grant for 2 units, Sports England – Motivate and Furness Building Society Community.
Cumbria South has assisted members with the following: - grants towards uniform for leaders and young leaders and travel grants for several members attending international events.
Risk Management
The Trustees, and County Executive, have examined strategic business and operational risks which the Charity faces and believe that the systems, policies and processes exist to mitigate risks as far as possible.
Declaration
I declare in my capacity of Charity Trustee that:
** The trustees have approved the report above; and
- ** Have authorised me to sign it on their behalf
Sarah Beale County Commissioner
31/03/23
Dated
Events: Virtual. £67 Events: lnteMatal. £0 Receipts 2022 Leade £0 hip. Arts & Media. £0 Queens Guide, £0 OutdcL)rs. £300 Events.. 18-30, £0 Events.. Rangefs. £1.090 County Admin, £1,757 Events.. Guides, £4,975 nabons Annual Meeting. Guiding £910 DevelopmenL £0 Waddow Weekend. £550 Events: Brownies, £7.266 Events: Rainbcws. £1.138 Membership Growth, £0 BP Challenge. £0 Payments 2022 Events.. 18-30. £0 Events: Intemational. £670 Events: Rangers. £1,681 Events: Virtual. £0 County Admin, £8,810 Uniform Grants, £601 Events.. Guides. £5.620 Annual Meeting, £2,192 Guiding Development, £1,255 Events.. Brownies. £7.450 Waddow Weekend. £5.696 Arts & Media. £0 Events.. Rainbows, £1,395 Outdoors, £100 BP Challe Memberahip Growth, £0 Queens Guide. £128 Leadership. £57 Assets 2022 G1Thrj Guiding StcK for resa. £O.IYJ Badge & Unrform Stock for resak8, £0.00 Fund. Equiprn*)L £o.rKI Debtor5 Iunpapj Invol51. £O.tKI