**The Guide Association Cumbria South (Girlguiding Cumbria South)** 

**Annual Report of the Trustees for the year ended 31st December 2022** 

Girlguiding Cumbria South is the operating name for the Guide Association Cumbria South Registered Charity Number: 524504 



## **THE GUIDE ASSOCIATION - CUMBRIA SOUTH SUMMARY RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2022** 

|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|
|---|---|---|---|---|
|**SUMMARY RECEIPTS AND PAYMENTS ACCOUNT**|||||
|**YEAR ENDED 31 DECEMBER 2022**|||||
||||||
||||**TOTAL 31.12.22**|**TOTAL 31.12.21**|
||||**£**|**£**|
|RECEIPTS (Page 3)|||32,588.40|22,128.05<br>13,685.05|
||||||
|PAYMENTS (Page 4)|||42,797.75||
||||||
|**NET MOVEMENT**|||**-10,209.35**|**8,443.00**|
|**BALANCES**<br>**BROUGHT**|||**91,697.52**|**83,254.52**|
|**BALANCES IN HAND (Page 2)**|||**81,488.17**|**91,697.52**|
||||||
|**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE GUIDE ASSOCIATION CUMBRIA SOUTH**|||||
||||||
|I report on the accounts for Trust for the year ended 31st December 2022 as set out on pages 1-4.|||||
||||||
|**Respective responsibilities of trustees and examiner.**|||||
||||||
|The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not<br>required for this year (under section 43 (2) of the Charities Act 1993 (The Act)) and that an independent examination is<br>needed.|||||
|It is my responsibility to:|||||
|*|_Examine the accounts (under section 43 (3)(a) of the Act_||||
|*|_Follow the procedures laid down in the General Directions given by the Charity Commissioners (under_<br>_Section 43(7)(b) of the Act) and_||||
|*|_State whether particular matters have come to my attention_||||
||||||
|**Basis of Independent examiner's statement**|||||
||||||
|My examination was carried out in accordance with the General Directions given by the Charity Commissioners.|||||
|An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented<br>with those records. It also includes consideration of any unusual items or disclosures on the accounts, and seeking<br>explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that<br>would be required in an audit, and consequently I do not express an audit opinion on the accounts.|||||
||||||
|**Independent examiner's statement**|||||
||||||
|In connection with my examination, no matter has come to my attention.|||||
||1.|which gives me reasonable cause to believe that in any material respect the requirements|||
||*|to keep accounting records in accordance with section 41 of the 1993 Act, and|||
||*|to prepare accounts which accord with the<br>accounting records and comply with the accounting<br>requirements of the Act have not been met, or|||
||||||
||2.|to which in my opinion, attention should be drawn in order to enable a proper understanding of<br>the accounts to be reached.|||
||||||
|signed|||Date|17/03/2023|
||||||
||||||
||||||





## **THE GUIDE ASSOCIATION - CUMBRIA SOUTH STATEMENT OF ASSETS AND LIABILITIES YEAR ENDED 31 DECEMBER 2022** 

|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|
|---|---|---|
|**STATEMENT OF ASSETS AND LIABILITIES**|||
|**YEAR ENDED 31 DECEMBER 2022**|||
||||
|**CASH, BANK & BUILDING SOCIETY**<br>**BALANCES IN HAND**|**TOTAL**<br>**31.12.22**|**TOTAL**<br>**31.12.21**|
|**(Page 2)**|**£**|**£**|
|_Natwest Bank_|38,215|48,845<br>42,852<br>-|
|_Furness Building Society_|43,273||
|_Cash_|-||
|**Totals**|**81,488**|**91,698**|
||||
|**ASSETS**||-<br>-<br>-<br>-<br>98<br>15<br>-<br>-<br>-|
|_Stock for Resale_|-||
|_Gazebo/Awning_|-||
|_Defibrillator training unit_|-||
|_Projector_|-||
|_Laptop_|-||
|_Printer_|-||
|**DEBTORS (UNPAID INVOICES)**|||
|_Edinburgh trip_|||
|_Badge stock sales_|-||
|_Trainings_|-||
|**Totals**|**-**|**112**|





**THE GUIDE ASSOCIATION - CUMBRIA SOUTH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022** 

|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|
|---|---|---|
|**NOTES TO THE FINANCIAL STATEMENTS**|||
|**YEAR ENDED 31 DECEMBER 2022**|||
||||
|**Receipts (Page 3)**|**TOTAL**<br>**31.12.22**|**TOTAL**<br>**31.12.21**<br>**£**|
||**£**||
|**SUBSCRIPTIONS**|1,233|124<br>8,346<br>-<br>-<br>-<br>119<br>11<br>-<br>-<br>643<br>-<br>-<br>-<br>-<br>2,080<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>97<br>40<br>-<br>-<br>-<br>10,670|
|**GRANTS**|8,866||
|**DONATIONS**|-||
|_Gift Aid_|-||
|_Leaving & Other Gifts_|-||
|**INTEREST RECEIVED**|||
|_Furness Building Society_|421||
|**MISCELLANEOUS**|50||
|**Website and Internet Grant**|53||
|**ANNUAL MEETING - SUPPER**|910||
|**BADGE ACCOUNT  -**_Sales_|1,965||
|**LOGO CLOTHING**|-||
|**MERCHANDISE SALES (GG)**|-||
|**TRAINING**|||
|_General Trainings_|-||
|_County Training Evening/Day/Week_|-||
|_Waddow County Weekend_|550||
|_Trainer Trainings_|-||
|**ARTS AWARD**|-||
|**OUTDOOR TEAM**|300||
|**RAINBOW EVENTS**|1,138||
|**BROWNIE EVENTS**|7,266||
|**GUIDE EVENTS**|4,975||
|**RANGER EVENTS**|1,090||
|**INSPIRE (18-30 year olds) EVENTS**|-||
|**ALL SECTION EVENTS**|3,707||
|**VIRTUAL**|||
|_Virtual Camp, Games, Ticket to Travel_|67||
|_Virtual Rainbow Unit_|-||
|_Virtual Browniw Unit_|-||
|_Virtual Guide Unit_|-||
|**INTERNATIONAL OPORTUNITIES**|-||
|_Eurojam 2020_|-||
|**Total**|**32,590**|**22,130**|
|**Internal Transfer from/to**|-||





**THE GUIDE ASSOCIATION - CUMBRIA SOUTH** 

## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022** 

|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|**THE GUIDE ASSOCIATION - CUMBRIA SOUTH**|
|---|---|---|
|**NOTES TO THE FINANCIAL STATEMENTS**|||
|**YEAR ENDED 31 DECEMBER 2022**|||
||||
|**Payments (Page 4)**|**TOTAL**<br>**31.12.22**|**TOTAL**<br>**31.12.21**|
||**£**|**£**|
|**SUBSCRIPTIONS**|1,421|1,309<br>1,123<br>-<br>-<br>-<br>18<br>-<br>390<br>662<br>11<br>805<br>609<br>316<br>609<br>-<br>48<br>48<br>364<br>323<br>-<br>990<br>-<br>-<br>136<br>70<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>5,854|
|**LEAVING & OTHER GIFTS**|1,093||
|**ADMIN EXPENSES**|||
|County Coordinator|4,317||
|_Travel_|-||
|_Exec Meeting room hire_|-||
|_Stationery & Admin Resources_|34||
|_Photocopying & Printing_|37||
|_Postage & Telephone_|129||
|_Website & Internet_|420||
|_Miscellaneous_|1,360||
|**BADGE ACCOUNT -**_Purchases_|911||
|_Long Servive Award Badges & Certificates_|729||
|_Aspire Awards Event_|562||
|_Uniform Grants_|601||
|**INTERNATIONAL TRAVEL GRANTS**|650||
|**ANNUAL MEETING**|||
|_Venue & Suppers_|2,044||
|_Printing, Postage & Flowers etc_|149||
|**Membership Growth**|-||
|**TRAINING**|||
|_General Trainings_|858||
|_County Training Evening/Day/Week_|-||
|_Waddow County Weekend_|5,696||
|_Commissioners_|397||
|_Trainer Trainings_|-||
|**LEADERSHIP QUALIFICATION**|57||
|**ARTS & MEDIA TEAM**|-||
|**QUEEN'S GUIDE AWARD**|128||
|**DUKE OF EDINBURGH'S AWARD**|-||
|**OUTDOOR TEAM**|100||
|**RAINBOW EVENTS**|1,395||
|**BROWNIE EVENTS**|7,450||
|**GUIDE EVENTS**|5,620||
|**RANGER EVENTS**|1,681||
|**INSPIRE (18-30 year olds) EVENTS**|-||
|**ALL SECTIONS EVENT**|4,942||
|**INTOPS**|20||
|_Eurojam 2021_|-||
|**Total**|**42,801**|**13,685**|
|**Internal Transfer from/to**|-||





**THE GUIDE ASSOCIATION CUMBRIA SOUTH (GIRLGUIDING CUMBRIA SOUTH) Annual Report of the Trustees for the Year ended 31[st] December 2022** 

The Trustees present their report and accounts for the year ended 31[st] December 2022. 

## **Governing Instrument** 

The Charity (Ref. No. 524504) is governed by Royal Charter as an unincorporated Associated to pursue the objectives of the Guide Association concerned with the development of girls and young women. 

## **Trustees and Principal Officers** 

The Trustees are elected under the terms of the Royal Charter. The following officers of the Charity held office during the year:- 

Sarah Beale – County Commissioner Jane Asquith – Assistant County Commissioner Vicki Noble – Assistant County Commissioner - Rachel Jackson - County Treasurer 

Division Commissioners: Michelle Johnson Barb Quine Lindsey Cooper Fiona Ducksbury Rebecca Armstrong Lauren Boow & Louise Hartley 

## **Organisational Structure** 

Girlguiding Cumbria South county is one of the seventeen counties of the Guide Association North West England Region. Cumbria South is made up of six divisions. The county commissioner, in consultation with members of the relevant division executive, appoints each division commissioner. The division commissioners are voting members of the county executive along with the county commissioner and 3 other officers appointed by the county commissioner. 

Membership of Girlguiding Cumbria South county, in 2022, totaled 1454, made up of 1149 young members, plus 305 adult leaders and appointment holders. All members and leaders are volunteers. Girlguiding Cumbria South also pays Girlguiding North West England Region £3350.00 per annum for administrative support. 

## **Reserves** 

It is the policy of the Charity to maintain unrestricted funds at a level that will cover administration costs for a minimum of two years. It has been made possible to set this level through generous legacies received from members in previous years. 

## **Developments, Activities and Achievement** 

Girlguiding Cumbria South gives its young members the opportunity to discover, grow and reach their full potential. The Association has a structured programme of activities which enable adults to assist young people to achieve these objectives. 



## **Financial Position** 

In the opinion of the Trustees the Receipts and Payments Accounts for the financial year ended 31[st] December 2022 show a good position. We have a significant assets balance for the upcoming year. Our plan is to use these assets to further support our members through providing leader training, encouraging county growth and facilitating opportunities for girls and young women. 

## **Comments on the Accounts** 

As part of our current 5 year plan in 2019 we budgeted to have a small deficit to income over the year. 

## **Grants** 

Thanks to the Cumbria County Council grant, all adult Leaders have had an opportunity to take part in a comprehensive training programme without having to personally bear the full cost of training fees. This has included subsidising the county Training Weekend at Waddow Hall and free trainings throughout the year. We also received financial assistance from Community Match Grant for 2 units, Sports England – Motivate and Furness Building Society Community. 

Cumbria South has assisted members with the following: - grants towards uniform for leaders and young leaders and travel grants for several members attending international events. 

## **Risk Management** 

The Trustees, and County Executive, have examined strategic business and operational risks which the Charity faces and believe that the systems, policies and processes exist to mitigate risks as far as possible. 

## **Declaration** 

I declare in my capacity of Charity Trustee that: 

** The trustees have approved the report above; and 

- ** Have authorised me to sign it on their behalf 


**Sarah Beale County Commissioner** 

## **31/03/23** 

**Dated** 



Events:
Virtual. £67
Events:
lnteMat￿al. £0
Receipts 2022
Leade
£0
hip.
Arts & Media. £0
Queens Guide, £0
OutdcL)rs. £300
Events.. 18-30, £0
Events.. Rangefs.
£1.090
County Admin,
£1,757
Events.. Guides,
£4,975
nabons
Annual
Meeting.
Guiding
£910
DevelopmenL £0
Waddow Weekend.
£550
Events: Brownies,
£7.266
Events: Rainbcws.
£1.138
Membership
Growth, £0
BP Challenge. £0
Payments 2022
Events.. 18-30. £0
Events:
Intemational. £670
Events:
Rangers.
£1,681
Events: Virtual. £0
County Admin,
£8,810
Uniform Grants,
£601
Events.. Guides.
£5.620
Annual Meeting,
£2,192
Guiding
Development,
£1,255
Events.. Brownies.
£7.450
Waddow Weekend.
£5.696
Arts & Media. £0
Events.. Rainbows,
£1,395
Outdoors, £100
BP Challe
Memberahip
Growth, £0
Queens Guide. £128 Leadership. £57
Assets 2022
G1Th￿r￿j Guiding StcK
for resa￿. £O.IYJ
Badge & Unrform Stock
for resak8, £0.00
Fund.
Equiprn*)L £o.rKI
Debtor5 Iunpapj
Invol￿51. £O.tKI