2023-03-31-accounts - Tenby Unit 453 Of The Sea Cadet Corps

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Tenby Sea Cadets Annual Report 2022-23

Tenby Unit 453 Of The Sea Cadet Corps

Report and Receipts and Payments Accounts

31st March 2023

The Charity Registration Number is: 524451

Tenby Sea Cadets Annual Report 2022-23

Trustees' Annual Report for the year ended 31 March 2023

The Trustees present their Report and Accounts for the year ended 31 March 2023

Reference and administrative details

1. The charity name

The legal name of the charity is: Tenby Unit 453 Of The Sea Cadet Corps

The charity is also known by its operating name, Tenby Sea Cadets.

2. The charity's areas of operation and UK charitable registration.

The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 524451.

3. Legal structure of the charity

The charity is constituted as an unincorporated charity, established by a written constitution. The governing document of the charity is the written constitution approved by the members and endorsed by the Charity Commission in England & Wales (CCEW).

There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.

The trustees are all individuals. Trustees are appointed or re-appointed at the Annual General Meeting each year.

4. The principal operating address is:

The Harbour Store

Tenby Harbour, Tenby

Pembrokeshire, SA70 7BW

Tenby Sea Cadets Annual Report 2022-23

5. Trustees

Mr Gary Coburn (Chairman)

Mrs Sharon Britton (Treasurer)

Mrs Catherine 'Maudie' Hughes (Secretary)

Lieutenant Commander (SCC) William Elliot BA QTS RNR (Commanding Officer)

Mrs Mara Coburn (Parents and Supporters Association Chairperson)

Mr Peter Kraus

Objects and activities of the charity

6. Events and charitable activities for the public benefit

The charitable purpose of the Unit (the purpose) is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and as responsible citizens by the provision of education and leisure time activities using a nautical theme and in accordance with the principles, ethos and practices of the Marine Society & Sea Cadets (MSSC),

In planning our activities, we keep in mind the Charity Commission’s guidance on public benefit at our trustee meetings.

Achievement and Performance

7. Charitable activities

The return of ‘normal’ life within the Sea Cadets, following the previous restrictions as a result of the COVID19 pandemic. Thankfully, this has allowed the Unit to grow in young people and adult volunteers and develop both operationally and financially, once again.

Return to community activities and events and being seen in the public eye has been key to our success and has supported our real boost in cadet numbers. Outdoor training was the focus once again and we have continued the success in afloat training, particularly in paddlesports (kayaking and canoeing) and rowing. The introduction of paddleboarding has been a huge success and welcome addition by all involved. This of course has seen an increase in our boating hours per cadet and the achievements of qualifications from the Royal Yachting Association (RYA), British Canoeing and British Rowing.

Tenby Sea Cadets Annual Report 2022-23

Development of our resources, equipment and assets have been a continuing priority to be able to ensure that we can maintain to be a modern and effective charity and youth organisation but also that this equipment would be sustainable in our future operations. This included the purchase of new kayaks, canoes, powerboat/safetyboat, instructor/coach training and sail boats; to name a few. Our thanks to the various grant funders who have supported our projects, including the Marine Society & Sea Cadets, Tesco, Community Foundation in Wales, Tenby Town Council, Sport Wales, CO-OP and Pembrokeshire Association of Voluntary of Services.

The Unit was delighted to be able to celebrate the award of another Burgee from the organisation for performing highly as a Sea Cadet and placing us in the top 25% of Sea Cadet Units in the United Kingdom. This is our 2[nd] in a row and is the fourth one in the history of Tenby Sea Cadets. In addition, the Unit gained a Captain Sea Cadets Commendation for our work in growing and stabilising over the pandemic and also achieved the “Gibson Trophy” for the most improved unit within the South West Area Sea Cadets. A huge well done to all our cadets, adult volunteers and trustees for making this happen!

A huge thank you to our outstanding adult volunteers from the team of trustees to our uniformed and non-uniformed instructional volunteers, who give tirelessly to develop our amazing cadets and charity.

8. Financial Review

The Statement of Financial Activities for the year shows Total Receipts of £47,340 and Payments of £51,609, giving a net reduction in funds of £4,268. Payments include £36,651 spent on equipment and fixtures and fittings, which increases the Charity’s assets and will be used over a number of years.

The Charity holds sufficient reserves and has enough funds set aside to ensure that the Unit can run for at least 6 months without any additional monies coming forward. At 31 March 2023 the Charity held £16,029 in unrestricted funds at the bank and in cash.

9. Statement of the Trustees' Responsibilities

The Trustees are responsible for preparing the trustees' report and the financial statements in accordance with the Charities Act 2011. The Trustees have elected to prepare accounts on a

Tenby Sea Cadets Annual Report 2022-23

receipts and payments basis under section 133 of the Act. The accounts are a factual report of cash transactions in the reporting period.

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees also have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and other irregularities.

10. Details of The Independent Examiner

Bethan Spice

32 Cherry Tree Close

Milford Haven SA73 1BB

This report was approved by the board of trustees on 18[th] September 2023.

Gary Coburn Chair

Tenby Sea Cadets Annual Report 2022-23

Report of the Independent Examiner to the Trustees of the charity on the accounts for the year ended 31 March 2023

I report to the charity trustees on my examination of the accounts of the Tenby Unit 453 Of the Sea Cadet Corps for the year ended 31 March 2023.

Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report

As the charity's trustees of Tenby Unit 453 Of The Sea Cadet Corps you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Tenby Unit 453 Of the Sea Cadet Corps accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement, Report and Opinion

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of Tenby Unit 453 Of The Sea Corps as required by section 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name – Mrs Bethan Spice

Relevant professional qualification or membership of professional bodies (if any) – Business Admin & HR Diploma

32 Cherry Tree Close, Milford Haven, SA73 1BB.

This report was signed on 1[st] September 2023.

Tenby Sea Cadets Annual Report 2022-23

Statement of Financial Activities for the year ended 31 March 2023

All funds are unrestricted and shown to the nearest £.

A1 A2 A3 A4 A5 A6	Section A: Receipts and Payments 2023 £ Receipts Donations and Grants 41,979 Course Fees 1,148 Travel Expenses Refund (MSSC) 2,640 Tuck Shop, Certificates and Polo Shirts 1,532 Interest on deposit account 41 Sub total - gross income 47,340 Asset and investment sales Receipts from sale of assets 0 Sub total 0 *Total Receipts* 47,340 Payments Fundraising or Special Events Costs 2,182 Goods for Resale (Tuck Shop etc) 1,084 Competition costs, Travel and Training Courses 5,647 Training Equipment 100 Premises and Administrative Costs 3,213 Boats and Maintenance Costs 420 Vehicles and Maintenance and Fuel Costs 1,345 Other Equipment 968 Sub total 14,958 Asset and investment purchases Equipment 25,841 Fixtures and Fittings 10,810 Sub total 36,651 *Total Payments* 51,609 *Net (Receipts - Payments)* -4,268 Transfers between funds 0 Cash funds at end of previous year 20,298 *Cash funds at year end* 16,029	2022 £ 30,151 286 197 1,159 38
		31,831
		850
		850

		32,681
		837 680 652 141 1,994 15 355 1,052
		5,725
		31,130 1,880
		33,010

		38,734

		-6,054
		0 26,352 20,298

Tenby Sea Cadets Annual Report 2022-23

Section B: Assets and Liabilities at the

year end

Section B: Assets and Liabilities at the year end
2023 £ B1 Cash funds: bank and cash 16,029 B2 Other monetary assets 0 B3 Investment assets 0 B4 Assets retained for the charity’s own use Cost Value 2023 £ £ Equipment 78,870 51,808 Fixtures & Fittings 14,866 10,965 Total 93,736 62,774 B5 Liabilities 0	2022 £ 20,298 0 0 Value 2022 £ 38,919 2,896
	41,816
	0

The financial statements were approved by the Board of Trustees and authorised for issue on 18[th] September 2023 and were signed on its behalf by:

Gary Coburn Chair

Tenby Sea Cadets Annual Report 2022-23

Notes to the Accounts for the year ended 31 March 2023

1. Accounting policies relating to the production of the accounts.

Basis of preparing the financial statements

The accounts have been prepared on the receipts and payments basis in accordance with section 133 of the Charities Act 2011. The accounts are a factual report of cash transactions in the year and a statement of assets and liabilities at year end..

Assets

The value of equipment and fixtures and fittings is reduced by 20% a year to provide a reasonable approximation of their value over their useful life.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds can only be used for particular restricted purposes. The Charity’s funds are all unrestricted.

2. Salary costs and emoluments

There were no employees during the year.

3. Remuneration and payments to Trustees and persons connected with them

No trustees or persons connected with them received any remuneration from the charity, or any related entity

4. Donations and Grants

All are unrestricted Grants and donations Cadet Contributions (Subs, Uniform) Total donations and grants	2023 2022 £ £ 37,879 26,900 4,100 3,251
	41,979 30,151

Tenby Sea Cadets Annual Report 2022-23

5. Grants and Donations

Grants and Donations	Grants and Donations	Grants and Donations
From government and public bodies 2023 2022 £ £ Marine Society & Sea Cadets 10,000 10,519 Community Foundation in Wales 2,000 4,021 Pembrokeshire Association of Voluntary Services 3,500 2,990 Tenby Town Council 204 2,204 Pembrokeshire County Council 2,000 Port of Milford Haven Community Grant 1,219 900 Dwr Cymru community fund 250 500 Sport Wales 13,218 Total from government and public bodies 30,391 23,134 Other grants, donations and fundraising £ £ Card Factory Foundation - Grant 500 Local Giving Ltd (Magic Little Grants) 500 Co-Op Community Fund 3,142 CARTEN 100 - Donation 1,000 1,000 Donation from St Mary's Church 500 250 Tesco Blue Token Scheme 1,000 Arnold Clark Community Grant 1,000 Postcode Lottery - Magic Little Grant 500 Fundraising and other donations 1,846 16 Grants and donations 37,879 26,900 Premises and Administrative costs 2023 2,022 £ £ Premises expenses Heat, Light & Water 845 596 Building & Maintenance Costs 0 101 Administrative overheads Insurance 1,716 1,607 Governance Costs - MSSC 100 100 Telephone & Broadband 459 246 Postage, Printing & Stationery 92 111 Refund of Dwr Cymru deposit paid 2019-20 -560 Unpresented cheque 2019-20 written back -208 Total support costs 3,213 1,994
		30,391 23,134 £ £ 500 500 3,142 1,000 1,000 500 250 1,000 1,000 500 1,846 16
		37,879 26,900
		2023 2,022 £ £ 845 596 0 101 1,716 1,607 100 100 459 246 92 111 -560 -208 3,213 1,994

6. Premises and Administrative costs

Tenby Sea Cadets Annual Report 2022-23

7. Assets

Cost At 1 April 2022 Additions Disposals At 31 March 2023 Reduce value by 20% a year At 1 April 2022 Disposals Reduction for the year At 31 March 2023 Valuation At 31 March 2023 At 31 March 2022 Analysis of spend on Assets by type Training Equipment Building & Maintenance Boats & Maintenance Vehicles & Maintenance Other Equipment	Freehold property Equipment Fixtures & Fittings Total 0 53,029 4,056 57,085 25,841 10,810 36,651 0 0
	0 78,870 14,866 93,736
	0 14,110 1,159 15,269 0 12,952 2,741 15,693
	0 27,062 3,901 30,962

	0 51,808 10,965 62,774
	0 38,919 2,896 41,816
	Equipment Fixtures & fittings Equipment Fixtures & fittings 2023 2023 2022 2022 £ £ £ £ 5,308 19 1,191 10,590 138 18,722 14,593 1,314 11,000 1,811 202 4,345 428
	25,841 10,810 31,130 1,880

8. Movement in funds

All funds are unrestricted Analysis of Movement in funds 2023	Bank and cash from 2022 Movement in funds 2023 Transfers between funds 2023 Bank and cash to 2024 £ £ £ £ 20,298 -4,268 0 16,029
	Receipts Payments Other Gains & Losses Movement in funds £ £ £ £ 47,340 -51,609 0 -4,268