Tenby Sea Cadets Annual Report 2022-23
Tenby Unit 453 Of The Sea Cadet Corps
Report and Receipts and Payments Accounts
31st March 2023
The Charity Registration Number is: 524451
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Tenby Sea Cadets Annual Report 2022-23
## **Trustees' Annual Report for the year ended 31 March 2023**
The Trustees present their Report and Accounts for the year ended 31 March 2023
## **Reference and administrative details**
**1. The charity name**
The legal name of the charity is: Tenby Unit 453 Of The Sea Cadet Corps
The charity is also known by its operating name, Tenby Sea Cadets.
**2. The charity's areas of operation and UK charitable registration.**
The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 524451.
## **3. Legal structure of the charity**
The charity is constituted as an unincorporated charity, established by a written constitution. The governing document of the charity is the written constitution approved by the members and endorsed by the Charity Commission in England & Wales (CCEW).
There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.
The trustees are all individuals. Trustees are appointed or re-appointed at the Annual General Meeting each year.
## **4. The principal operating address is:**
The Harbour Store
Tenby Harbour, Tenby
Pembrokeshire, SA70 7BW
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Tenby Sea Cadets Annual Report 2022-23
## **5. Trustees**
Mr Gary Coburn (Chairman)
Mrs Sharon Britton (Treasurer)
Mrs Catherine 'Maudie' Hughes (Secretary)
Lieutenant Commander (SCC) William Elliot BA QTS RNR (Commanding Officer)
Mrs Mara Coburn (Parents and Supporters Association Chairperson)
Mr Peter Kraus
## **Objects and activities of the charity**
## **6. Events and charitable activities for the public benefit**
The charitable purpose of the Unit (the purpose) is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and as responsible citizens by the provision of education and leisure time activities using a nautical theme and in accordance with the principles, ethos and practices of the Marine Society & Sea Cadets (MSSC),
In planning our activities, we keep in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
## **Achievement and Performance**
## **7. Charitable activities**
The return of ‘normal’ life within the Sea Cadets, following the previous restrictions as a result of the COVID19 pandemic. Thankfully, this has allowed the Unit to grow in young people and adult volunteers and develop both operationally and financially, once again.
Return to community activities and events and being seen in the public eye has been key to our success and has supported our real boost in cadet numbers. Outdoor training was the focus once again and we have continued the success in afloat training, particularly in paddlesports (kayaking and canoeing) and rowing. The introduction of paddleboarding has been a huge success and welcome addition by all involved. This of course has seen an increase in our boating hours per cadet and the achievements of qualifications from the Royal Yachting Association (RYA), British Canoeing and British Rowing.
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Tenby Sea Cadets Annual Report 2022-23
Development of our resources, equipment and assets have been a continuing priority to be able to ensure that we can maintain to be a modern and effective charity and youth organisation but also that this equipment would be sustainable in our future operations. This included the purchase of new kayaks, canoes, powerboat/safetyboat, instructor/coach training and sail boats; to name a few. Our thanks to the various grant funders who have supported our projects, including the Marine Society & Sea Cadets, Tesco, Community Foundation in Wales, Tenby Town Council, Sport Wales, CO-OP and Pembrokeshire Association of Voluntary of Services.
The Unit was delighted to be able to celebrate the award of another Burgee from the organisation for performing highly as a Sea Cadet and placing us in the top 25% of Sea Cadet Units in the United Kingdom. This is our 2[nd] in a row and is the fourth one in the history of Tenby Sea Cadets. In addition, the Unit gained a Captain Sea Cadets Commendation for our work in growing and stabilising over the pandemic and also achieved the “Gibson Trophy” for the most improved unit within the South West Area Sea Cadets. A huge well done to all our cadets, adult volunteers and trustees for making this happen!
A huge thank you to our outstanding adult volunteers from the team of trustees to our uniformed and non-uniformed instructional volunteers, who give tirelessly to develop our amazing cadets and charity.
## **8. Financial Review**
The Statement of Financial Activities for the year shows Total Receipts of £47,340 and Payments of £51,609, giving a net reduction in funds of £4,268. Payments include £36,651 spent on equipment and fixtures and fittings, which increases the Charity’s assets and will be used over a number of years.
The Charity holds sufficient reserves and has enough funds set aside to ensure that the Unit can run for at least 6 months without any additional monies coming forward. At 31 March 2023 the Charity held £16,029 in unrestricted funds at the bank and in cash.
## **9. Statement of the Trustees' Responsibilities**
The Trustees are responsible for preparing the trustees' report and the financial statements in accordance with the Charities Act 2011. The Trustees have elected to prepare accounts on a
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Tenby Sea Cadets Annual Report 2022-23
receipts and payments basis under section 133 of the Act. The accounts are a factual report of cash transactions in the reporting period.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees also have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and other irregularities.
## **10. Details of The Independent Examiner**
Bethan Spice
32 Cherry Tree Close
Milford Haven SA73 1BB
This report was approved by the board of trustees on 18[th] September 2023.
Gary Coburn Chair
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Tenby Sea Cadets Annual Report 2022-23
## **Report of the Independent Examiner to the Trustees of the charity on the accounts for the year ended 31 March 2023**
I report to the charity trustees on my examination of the accounts of the Tenby Unit 453 Of the Sea Cadet Corps for the year ended 31 March 2023.
## **Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report**
As the charity's trustees of Tenby Unit 453 Of The Sea Cadet Corps you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Tenby Unit 453 Of the Sea Cadet Corps accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's Statement, Report and Opinion**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Tenby Unit 453 Of The Sea Corps as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name – Mrs Bethan Spice
Relevant professional qualification or membership of professional bodies (if any) – Business Admin & HR Diploma
32 Cherry Tree Close, Milford Haven, SA73 1BB.
This report was signed on 1[st] September 2023.
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Tenby Sea Cadets Annual Report 2022-23
## **Statement of Financial Activities for the year ended 31 March 2023**
All funds are unrestricted and shown to the nearest £.
|A1
A2
A3
A4
A5
A6|**Section A: Receipts and Payments**
2023
**£**
**Receipts**
Donations and Grants
41,979
Course Fees
1,148
Travel Expenses Refund (MSSC)
2,640
Tuck Shop, Certificates and Polo Shirts
1,532
Interest on deposit account
41
_Sub total - gross income_
**47,340**
**Asset and investment sales**
Receipts from sale of assets
**0**
_Sub total_
**0**
**_Total Receipts_**
**47,340**
**Payments**
Fundraising or Special Events Costs
2,182
Goods for Resale (Tuck Shop etc)
1,084
Competition costs, Travel and Training Courses
5,647
Training Equipment
100
Premises and Administrative Costs
3,213
Boats and Maintenance Costs
420
Vehicles and Maintenance and Fuel Costs
1,345
Other Equipment
968
_Sub total_
**14,958**
**Asset and investment purchases**
Equipment
25,841
Fixtures and Fittings
10,810
_Sub total_
**36,651**
**_Total Payments_**
**51,609**
**_Net (Receipts - Payments)_**
**-4,268**
Transfers between funds
0
Cash funds at end of previous year
20,298
**_Cash funds at year end_**
**16,029**|2022
**£**
30,151
286
197
1,159
38|
|---|---|---|
|||**31,831**|
|||**850**|
|||**850**|
||||
|||**32,681**|
|||837
680
652
141
1,994
15
355
1,052|
|||**5,725**|
|||31,130
1,880|
|||**33,010**|
||||
|||**38,734**|
||||
|||**-6,054**|
|||0
26,352
**20,298**|
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Tenby Sea Cadets Annual Report 2022-23
## **Section B: Assets and Liabilities at the**
## **year end**
|**Section B: Assets and Liabilities at the**
**year end**||
|---|---|
|2023
**£**
B1 **Cash funds: bank and cash**
**16,029**
B2 **Other monetary assets**
**0**
B3 **Investment assets**
**0**
B4 **Assets retained for the charity’s own use**
Cost
Value
2023
**£**
**£**
Equipment
78,870
51,808
Fixtures & Fittings
14,866
10,965
Total
**93,736**
**62,774**
B5 **Liabilities**
**0**|2022
**£**
**20,298**
**0**
**0**
Value
2022
**£**
38,919
2,896|
||**41,816**|
||**0**|
The financial statements were approved by the Board of Trustees and authorised for issue on 18[th] September 2023 and were signed on its behalf by:
Gary Coburn Chair
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Tenby Sea Cadets Annual Report 2022-23
## **Notes to the Accounts for the year ended 31 March 2023**
## **1. Accounting policies relating to the production of the accounts.**
## **Basis of preparing the financial statements**
The accounts have been prepared on the receipts and payments basis in accordance with section 133 of the Charities Act 2011. The accounts are a factual report of cash transactions in the year and a statement of assets and liabilities at year end..
## **Assets**
The value of equipment and fixtures and fittings is reduced by 20% a year to provide a reasonable approximation of their value over their useful life.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds can only be used for particular restricted purposes. The Charity’s funds are all unrestricted.
## **2. Salary costs and emoluments**
There were no employees during the year.
## **3. Remuneration and payments to Trustees and persons connected with them**
No trustees or persons connected with them received any remuneration from the charity, or any related entity
## **4. Donations and Grants**
|All are unrestricted
Grants and donations
Cadet Contributions (Subs, Uniform)
Total donations and grants|2023
2022
£
£
37,879
26,900
4,100
3,251|
|---|---|
||**41,979**
**30,151**|
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## Tenby Sea Cadets Annual Report 2022-23
## **5. Grants and Donations**
|**Grants and Donations**|**Grants and Donations**|**Grants and Donations**|
|---|---|---|
|From government and public bodies
2023
2022
£
£
Marine Society & Sea Cadets
10,000
10,519
Community Foundation in Wales
2,000
4,021
Pembrokeshire Association of Voluntary Services
3,500
2,990
Tenby Town Council
204
2,204
Pembrokeshire County Council
2,000
Port of Milford Haven Community Grant
1,219
900
Dwr Cymru community fund
250
500
Sport Wales
13,218
Total from government and public bodies
**30,391**
**23,134**
Other grants, donations and fundraising
£
£
Card Factory Foundation - Grant
500
Local Giving Ltd (Magic Little Grants)
500
Co-Op Community Fund
3,142
CARTEN 100 - Donation
1,000
1,000
Donation from St Mary's Church
500
250
Tesco Blue Token Scheme
1,000
Arnold Clark Community Grant
1,000
Postcode Lottery - Magic Little Grant
500
Fundraising and other donations
1,846
16
**Grants and donations**
**37,879**
**26,900**
**Premises and Administrative costs**
2023
2,022
£
£
**Premises expenses**
Heat, Light & Water
845
596
Building & Maintenance Costs
0
101
**Administrative overheads**
Insurance
1,716
1,607
Governance Costs - MSSC
100
100
Telephone & Broadband
459
246
Postage, Printing & Stationery
92
111
Refund of Dwr Cymru deposit paid 2019-20
-560
Unpresented cheque 2019-20 written back
-208
**Total support costs**
**3,213**
**1,994**|||
|||**30,391**
**23,134**
£
£
500
500
3,142
1,000
1,000
500
250
1,000
1,000
500
1,846
16|
|||**37,879**
**26,900**|
|||2023
2,022
£
£
845
596
0
101
1,716
1,607
100
100
459
246
92
111
-560
-208
**3,213**
**1,994**|
||||
## **6. Premises and Administrative costs**
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## Tenby Sea Cadets Annual Report 2022-23
## **7. Assets**
|**Cost**
At 1 April 2022
Additions
Disposals
At 31 March 2023
**Reduce value by 20% a year**
At 1 April 2022
Disposals
Reduction for the year
**At 31 March 2023**
**Valuation**
**At 31 March 2023**
At 31 March 2022
**Analysis of spend on Assets by type**
Training Equipment
Building & Maintenance
Boats & Maintenance
Vehicles & Maintenance
Other Equipment|Freehold
property
Equipment
Fixtures &
Fittings
Total
0
53,029
4,056
57,085
25,841
10,810
36,651
0
0|
|---|---|
||0
78,870
14,866
93,736|
||0
14,110
1,159
15,269
0
12,952
2,741
15,693|
||0
27,062
3,901
30,962|
|||
||**0**
**51,808**
**10,965**
**62,774**|
||0
38,919
2,896
41,816|
||Equipment
Fixtures &
fittings
Equipment
Fixtures &
fittings
2023
2023
2022
2022
£
£
£
£
5,308
19
1,191
10,590
138
18,722
14,593
1,314
11,000
1,811
202
4,345
428|
||**25,841**
**10,810**
**31,130**
**1,880**|
## **8. Movement in funds**
|All funds are unrestricted
Analysis of Movement in funds 2023|Bank and
cash from
2022
Movement
in funds
2023
Transfers
between
funds 2023
Bank and
cash to
2024
£
£
£
£
20,298
-4,268
0
16,029|
|---|---|
||Receipts
Payments Other Gains
& Losses
Movement
in funds
£
£
£
£
47,340
-51,609
0
-4,268|
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