2023-03-31-accounts

Trustees’ Annual Report for the period

From April 2022 Period start date To March 2023 Period end date

Charity name: The Village Hall

Charity registration number: 524346

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aim of the charity shall be to provide and maintain a valuable community asset, the village hall, that supports the local community and offers others from further afield the opportunity to use a facility within a beautiful landscape.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To further this aim the committee shall have power to: (a) Obtain, collect and receive money or funds by way of contributions, donations, grants and any other lawful method towards the aim of the Group. (b) Associate local authorities, voluntary organisations and the residents of Bryngwyn, Clytha & Llanarth in a common effort to carry out the aim of the Group. (c) Do all such lawful things as will further the aim of the Group. The village hall committee has made available the hall for events that the local community can engage with, such as the late Queen’s Platinum Jubilee celebrations and the coronation of King Charles III. There have been many regular bookings from diverse groups such as yoga and pilates classes, sports massage services, dog training and many more, all to the advantage of the local community and wider afield.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have paid due regard to the guidance for public benefit in all decisions made by the trustees and the management committee on their behalf. They have ensured that the public benefit of our charity is to offer a village hall facility for the benefit of its community as described above.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
	SORP reference
Policy on grant making	Para 1.38	The village hall is not in a position to act as a grantor
Policy on social investment including program related investment	Para 1.38	We are very aware of social investment needs in a community, however our prime focus is to maintain and offer our village to those wishing to make use of it. We are able to offer concessions to certain groups whose activities relate to supporting under- represented or those with limited finances.
Contribution made by volunteers	Para 1.38	In kind contributions valued at £13.70/hour have been made by the volunteers, which have amounted to circa 300 combined hours or £4100 in kind. The activities of volunteers is mainly in organising the maintenance and enhancing the fabric of the building and its offerings. Such activities were the installation of a sound system, overseeing a new kitchen installation and decorating. We have been fortunate that the Llanarth Estate trust has been able to help with many more complex tasks that have required special tools and skills
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the financial year 2022/23 the committee were successful with applying for, and receiving grant aid which has enabled the following improvements to be made to the hall facilities. A £5000 contribution of a projector and screen, and associated sound system. An £11,000 contribution for making needed upgrades to the kitchen. These improvements have made the hiring of the hall a better experience for the hirers. The main hall has been hired for £15,100, approximately 1500 hours, in a period when the hall, as others were recovering from the effects of the Covid restrictions. This would amount to an excellent occupancy rate of circa 40% over a 10 hour day 7 days a week

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We had not set official objectives of achievements, but in the times we found ourselves in after Covid, we need to match revenue with outgoings, which we managed successfully. Without this underlying security, we would not have been in a position to formally define our objectives. The fact that we have managed this tasks demonstrates that we are meeting our principal aim as a charity.
Performance of fundraising activities against objectives set	Para 1.41	We had not set any formal fundraising activities, apart from ensuring that hall bookings were improving continually. We were however successful in attracting funding in the way of grants and donations from a number of sources during this period valued at.£12650. Again we made no progress in raising funds by any other means such as crown funding or multiple individual donations.
Investment performance against objectives	Para 1.41	We had made no formal objectives with regards to investments. By committee, we decided where investments should be made, on an informal basis, and endeavoured to secure funding, either from our own reserves or from grant aid to make these investments. The investment interventions were prioritised, with the majority being successfully completed.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Total income from hall hire: £16,790, other income from grants, donations and insurance claim £15033, giving a total income of £31,823. The Charitable expenditure totalled £26,796, which includes grant aid investments and direct costs. Management and admin costs were £1560 giving a total expenditure of £28,356. The book balance for the year stood at £3,467. Taking into account the previous year’s funds brought forward of £9,678 gives a carried forward sum of £13145 which reconciles with the bank statement.,
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The maintenance and upkeep of such a large facility requires a good reserve of funds. We realise that to meet our zero carbon targets by 2030 will require a number of energy saving interventions for which are considering. These interventions will be significantly in excess of any reserves currently held..
Amount of reserves held	Para 1.22	£12,956
Reasons for holding zero reserves	Para 1.22	We do not wish to have zero reserves for the reasons stated above
Details of fund materially in deficit	Para 1.24	There are no deficits for the financial year being reported on.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties with the charity going forward as a going concern

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal source of funding is venue hire income
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	As with many village halls, the risks are: Maintain an active committee Ensure venue bookings are of sufficient number. That all necessary maintenance interventions required are tackled promptly. A further pandemic with out financial aid from government.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed of 1949 reference 19490601 - 524346-TRUST DEED
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated associated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Two trustees selected and appointed by the management committee, in line with the trust documentation

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	VILLAGE HALL
Other name the charity uses	Llanarth Village Hall Abergavenny
Registered charity number	524346
Charity’s principal address	The Old Post Office Llanarth Raglan USK NP15 2AU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Benjamin Cadoc Herbert	Chair	Whole year	Management committee
	Michael Arthur Powell	Trustee	Whole year	Management committee

– Corporate trustees names of the directors at the date the report was approved

Director name
NA	NA

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
NA	NA

Funds held as custodian trustees on behalf of others

Description of the assets None held held in this capacity Name and objects of the None held charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None held safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

No exemptions to disclosure

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Michael Powell
	Trustee
	20thNovember 2023
	20thNovember 2023

LLANARTH VILLAGE HALL COmMI￿EE 202Y22 202 Incamlng resoufe85 GrBnt&l DDn&tions 12.650 2.000 5.897 1.000 Ir• ol so¢￿1 dub InsurarKe c4￿M IRdp8w84rf rene￿LI} Othèr Inmmfj 2,10? 321 Total Inc<Jming tEsources recé Charit•ble Expendittsre.. CA￿￿kIngWa￿es Wal8rraie Ckaning Adverts￿rIll InsuraKe Ekctritsty Uusln8ES Rates Repaits and ienwwals li￿ in$urnntèdalml 993 555 45 S55 1.657 2,299 492 3,777 1.890 1.484 2,316 LeoBI OrantwendlbJie Sundrlos 538 2.￿$ FundrairJ Audit & Aceountsncy AdmiAi8ifstson wgge5 Total Resour¢ts Expè￿ Not incornlng resources ftrthaygar 3.467 -1.197 Funds brwghifoN8 Fundj h0￿Ce¢SMed fDwgrd aAtsIICE 3HEET 314r-23 CURRENT A$$ET8 Re￿[Ve A￿tsnt B8nkcunEnlawuTrt 31 31 CURRENTLIABILITIE8 B&nk Ovéfdreft Ci£ditots MET CIJRRENT AsseTS ACCUAIVLATED FUND EARMARKED RE$ERVES18ound sygtom GENERAL RESERIE8 189 12.958 B&r•k ftqconclllatlon ¢urr8nlWC 01510312- W Codg 51-Sl-02 Balance 31103125 Unpre8entthl Cheoue .00 Unre5entsd R9NpiG £0.00 Tn Sala￿e 13 113.8B Rese￿ £30.94

LLANARTH VILLA HALL COMMrrrEE 2022123 In¢(KrAng r•s0￿r¢•& Grtnls l ttonabong 12.650 2.000 5.897 lTrÈuTaru c￿lM IR¢pvirs gnd ren¥￿) Ol￿1 ino 2.193 321 Inmming DlrectChBth•bl• Expendltur•'. ca￿takIng W&lèrth¢ Cknnino Adverti$ing Insuran Elethic Bu￿n&$% RatyB RepaIrS&￿ ￿n￿w linc Ingutsncè tthl 993 71 45 I.￿7 2.299 492 3.T17 1.890 1.709 2,31e GrantehPy￿rture 2,948 241 The committ approved the a￿o￿nts whith comprise the profft and loss account and balance sheet. treasury acknowledge responsibility for providing all the information and explanations ne￿$5aryfOrthe1rCQrnpleti0n. Audit&A¢w2nta￿Y Adminlstrabnn waggj as 1.560 Totsi R86Lwrces Exp6ntt¢d Net rescurtssfor the yeHr -1.197 Treasurer........... . Dated...lo. FknndgbtKe trmughtftry4rd Fund3 ￿led fornYBrd Whilst we have not carried out an . audit, we confirm that we have independently examined the records used to compile the profit and loss account and balance Sheet for the period ending 31" March 2023 WANCE SHEET 314lr43 CiIIRENT A88ETS 31 8ankwrrvrtaccouM CURRENfU￿L1mES BBnk therdr¥t cr￿￿0￿ Catherine A Williams CharteredAccountant mited NETCIMIREWT ASSETS ACClmliAIED FUND EARMARKÈO RE8ERVE8 (Boynd GENEFIAL IIE8ERVES 12.956 Reco￿¢111#￿ CurrgnlAL 0151trS12-Sort Cod• S141 31103123 £13.113.e8 Chegiieg uThpw￿tsd £O.OD 113A £30.94