## **Trustees’ Annual Report for the period** ## **From April 2022 Period start date To March 2023 Period end date** ## **Charity name: The Village Hall** ## **Charity registration number:** 524346 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aim of the charity shall be to provide
and maintain a valuable community asset,
the village hall, that supports the local
community and offers others from further
afield the opportunity to use a facility within
a beautiful landscape.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To further this aim the committee shall
have power to:
(a)
Obtain, collect and receive money or
funds by way of contributions, donations,
grants and any other lawful method
towards the aim of the Group.
(b)
Associate local authorities, voluntary
organisations and the residents of
Bryngwyn, Clytha & Llanarth in a common
effort to carry out the aim of the Group.
(c)
Do all such lawful things as will
further the aim of the Group.
The village hall committee has made
available the hall for events that the local
community can engage with, such as the
late Queen’s Platinum Jubilee celebrations
and the coronation of King Charles III.
There have been many regular bookings
from diverse groups such as yoga and
pilates classes, sports massage services,
dog training and many more, all to the
advantage of the local community and
wider afield.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have paid due regard to the
guidance for public benefit in all decisions
made by the trustees and the management
committee on their behalf. They have
ensured that the public benefit of our
charity is to offer a village hall facility for the
benefit of its community as described
above.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|The village hall is not in a position to act as
a grantor| |Policy on social investment
including program related
investment|Para 1.38|We are very aware of social investment
needs in a community, however our prime
focus is to maintain and offer our village to
those wishing to make use of it. We are
able to offer concessions to certain groups
whose activities relate to supporting under-
represented or those with limited finances.| |Contribution made by
volunteers|Para 1.38|In kind contributions valued at £13.70/hour
have been made by the volunteers, which
have amounted to circa 300 combined
hours or £4100 in kind. The activities of
volunteers is mainly in organising the
maintenance and enhancing the fabric of
the building and its offerings. Such
activities were the installation of a sound
system, overseeing a new kitchen
installation and decorating. We have been
fortunate that the Llanarth Estate trust has
been able to help with many more complex
tasks that have required special tools and
skills| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the financial year 2022/23 the
committee were successful with applying
for, and receiving grant aid which has
enabled the following improvements to be
made to the hall facilities. A £5000
contribution of a projector and screen, and
associated sound system. An £11,000
contribution for making needed upgrades to
the kitchen. These improvements have
made the hiring of the hall a better
experience for the hirers.
The main hall has been hired for £15,100,
approximately 1500 hours, in a period
when the hall, as others were recovering
from the effects of the Covid restrictions.
This would amount to an excellent
occupancy rate of circa 40% over a 10 hour
day 7 days a week| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|We had not set official objectives of
achievements, but in the times we found
ourselves in after Covid, we need to match
revenue with outgoings, which we
managed successfully. Without this
underlying security, we would not have
been in a position to formally define our
objectives. The fact that we have managed
this tasks demonstrates that we are
meeting our principal aim as a charity.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|We had not set any formal fundraising
activities, apart from ensuring that hall
bookings were improving continually. We
were however successful in attracting
funding in the way of grants and donations
from a number of sources during this period
valued at.£12650. Again we made no
progress in raising funds by any other
means such as crown funding or multiple
individual donations.| |Investment performance
against objectives|Para 1.41|We had made no formal objectives with
regards to investments. By committee, we
decided where investments should be
made, on an informal basis, and
endeavoured to secure funding, either from
our own reserves or from grant aid to make
these investments. The investment
interventions were prioritised, with the
majority being successfully completed.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total income from hall hire: £16,790, other
income from grants, donations and
insurance claim £15033, giving a total
income of £31,823. The Charitable
expenditure totalled £26,796, which
includes grant aid investments and direct
costs. Management and admin costs were
£1560 giving a total expenditure of
£28,356. The book balance for the year
stood at £3,467. Taking into account the
previous year’s funds brought forward of
£9,678 gives a carried forward sum of
£13145 which reconciles with the bank
statement.,| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The maintenance and upkeep of such a
large facility requires a good reserve of
funds. We realise that to meet our zero
carbon targets by 2030 will require a
number of energy saving interventions for
which are considering. These interventions
will be significantly in excess of any
reserves currently held..| |Amount of reserves held|Para 1.22|£12,956| |Reasons for holding zero
reserves|Para 1.22|We do not wish to have zero reserves for
the reasons stated above| |Details of fund materially in
deficit|Para 1.24|There are no deficits for the financial year
being reported on.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties with the charity
going forward as a going concern| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal source of funding is venue hire
income| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|As with many village halls, the risks are:
Maintain an active committee
Ensure venue bookings are of sufficient
number.
That all necessary maintenance
interventions required are tackled promptly.
A further pandemic with out financial aid
from government.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed of 1949 reference 19490601 -
524346-TRUST DEED| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated associated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Two trustees selected and appointed by the
management committee, in line with the
trust documentation| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|VILLAGE HALL| |---|---| |Other name the charity uses|Llanarth Village Hall Abergavenny| |Registered charity number|524346| |Charity’s principal address|The Old Post Office
Llanarth
Raglan
USK
NP15 2AU| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Benjamin Cadoc
Herbert|Chair|Whole year|Management committee| ||Michael Arthur
Powell|Trustee|Whole year|Management committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved |**Director name**||| |---|---|---| |**NA**|**NA**|| |||| |||| |||| |||| |||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**NA**|**NA**|| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held held in this capacity Name and objects of the None held charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None held safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details No exemptions to disclosure ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Michael Powell|| ||
Trustee|| ||20thNovember 2023|| ||20thNovember 2023|| LLANARTH VILLAGE HALL COmMI￿EE 202Y22 202 Incamlng resoufe85 GrBnt&l DDn&tions 12.650 2.000 5.897 1.000 Ir• ol so¢￿1 dub InsurarKe c4￿M IRdp8w84rf rene￿LI} Othèr Inmmfj 2,10? 321 Total Inc