Butetown Community Association
Report and Financial Statements Year ending 31 March 2025 Charity number: 524130
Butetown Community Association
Report of the trustees (including strategic report) for the year ending 31 March 2025
Chair’s report
The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31 March 2025 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act Purposes
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
SHEILA HENDRICKSON BROWN
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Butetown Community Association
Report of the trustees (including strategic report) for the year ending 31 March 2025 (continued)
Reference and administrative details:
Charity number: 524130 Principal Office: Butetown Community Centre Loudoun Square, Butetown Cardiff CF10 5JA Tel: 029 2048 7658 Facebook: Butetown Community Centre - Docks Website: www.butetowncommunitycentre.co.uk Our advisers: Independent Examiner: Llewellyns Certified Chartered Accountants 1st Floor Brook House Brook Road Whitchurch Cardiff CF14 1DU Bankers: Barclays Bank Plc 28 Working Street Cardiff CF10 2DP
Directors and trustees:
The directors of the charitable company (the charity) are its trustees for the purpose of charity law. The trustees and officers serving during the year and since the year end were as follows:
Key management personnel: Trustees
Officers & Trustees Appointed Resigned / Current Hilary Brown 2018 03/09/2023 Lyn Eynon 08/08/2021 Dec-22 Chantelle Haughton 08/08/2021 30/09/2022 Rosamond Cains-Prentice 08/08/2021 03/09/2023 Faisal Hashi 11/05/2023 Wendy Young Jun-22 Resigned 09/2023 Carlton Peets 2018 Current Trustee Franklyn A Parris 2018 Current Trustee Joseph L Brown 2018 Current Trustee Francine Sanders 2018 Current Trustee Sheila Hendrickson-Brown 5[th] January 2023, Current Chair appointed Chair 14/09/23
Centre Staff
Carrole Fox Peter Phillips Jr Carole Blades
Centre Manager Caretaker Bar Manager
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Butetown Community Association Report of the trustees (including strategic report) for the year ending 31 March 2025 (continued)
Trustees’ responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP (FRS 102);
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity
will continue in business
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Butetown Community Association Report of the trustees (including strategic report) for the year ending 31 March 2025 (continued)
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation and in other jurisdictions.
Statement as to disclosure to our Independent Examinor
In so far as the trustees are aware at the time of approving our trustees’ annual report:
• there is no relevant information, being information needed by the independent examinor in connection with preparing their reports, of which the group's independent examinor's is unaware, and:
• the trustees, having made enquiries of fellow directors and the group’s independent examinor that they ought to have individually taken, have each taken all steps that he/she is obliged to take as a director in order to make themselves aware of any relevant information and to establish that the independent examinor's is aware of that information.
By order of the board of trustees SHEILA HENDRICKSON-BROWN
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Butetown Community Association
Report of the trustees (including strategic report) for the year ending 31 March 2025
(including income and expenditure account)
| Note Income and endowments from: Rent & Room hire Grants received Event costs & bar income Food pantry income Admissions, subscriptions and donations Other income Total income 3 Expenditure: Bar expenditure Establishment costs Centre activites and administration Total expenditure 3 Net income/(expenditure) and net movement in funds before gains and losses on investments Reconciliation of funds Total funds brought forward Funds transfer Total funds carried forward |
Unrestricted Restricted Total Funds Total Funds Funds Funds 2025 2024 £ £ £ £ 89,866 - 89,866 113,325 - 36,110 36,110 52,141 66,617 66,617 58,074 1,133 - 1,133 1,973 1,984 - 1,984 450 280 - 280 271 159,879 36,110 195,989 226,234 36,375 36,375 37,627 63,678 63,678 52,640 85,289 85,289 89,196 177,451 32,465 209,916 179,463 17,572 - 3,645 13,927 - 46,771 16,514 39,453 55,967 - - - - 1,058 - 43,098 42,041 46,771 |
|---|---|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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Butetown Community Association Balance Sheet at 31 March 2025
| Notes Fixed assets Tangible Assets 8 Investments Total Fixed Assets Current assets Stock 9 Debtors 10 Cash at bank and in hand Bar cash and float Total Current Assets Liabilities Creditors falling due within one year 11 Net Current assets Total assets less current liabilities Creditors: falling due after more than one year Net assets The funds of the charity: Unrestricted income funds 12 Restricted income funds Total charity funds |
2025 2024 £ £ 1,451 1,451 - - 1,451 1,451 3,000 3,745 54,587 30,660 20,502 33,192 443 443 78,532 68,040 (16,650) (13,381) 61,882 54,659 63,333 56,110 (1,058) 16,514 3,646 39,453 2,588 55,967 |
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The notes at pages 9 to 16 form part of these accounts
Approved by the trustees and signed on their behalf by:
Signed
Name SHEILA HENDRICKSON-BROWN
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Butetown Community Association
Notes to the accounts for the year ended 31 March 2025
1. Accounting Policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
a) Basis of preparation
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
Butetown Community Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
There are no significant judgements made in the process of applying the entity’s accounting policies. With respect to the next accounting period 2024-2025 the most significant area of uncertainty that will affect the carrying value of the assets held by the charity are the level of investment return and performance of the investment market. This will affect both the carrying value of investments and also the performance of the pension funds.
b) Preparation of the accounts on a going concern basis
The charity has reported a cash inflow for the year of £216,860 and notes that a profit of £7,067 was recorded for the year. The charity is currently self-financing, and the trustees are in the fortunate position that they do not rely on external finance to operate.
After reviewing the charity’s forecasts and projections the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
c) Income
Fee income
Fees receivable are accounted for in the period in which the service is provided.
Deferred income - advance fees
Where income is received in advance of meeting any performance related conditions and there is not unconditional entitlement to the income, its recognition is deferred and included in creditors as deferred income until the performance
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Butetown Community Association
Notes to the accounts for the year ended 31 March 2025 (continued)
Donations and legacies
Donations and legacies receivable for the general purposes of the charity are credited to ‘unrestricted funds’. Donations and legacies for purposes restricted by the wishes of the donor are taken to ‘restricted funds’.
Investment income
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable. Dividends are recognised once the dividend has been declared and notification has been received of the dividends due. This is normally upon notification by our investment advisor of the
Volunteer income - unpaid general volunteers
Like many charities, we often rely on the contribution of unpaid general volunteers in carrying out our activities. However, placing a monetary value on this contribution presents significant difficulties. For example, volunteers might complement the work of paid staff rather than replace them. These factors, together with the lack of a market comparator price for general volunteers, make it impractical for their contribution to be measured reliably for accounting purposes. Given this absence of a reliable measurement basis, the contribution of general volunteers is not be included as income in these accounts.
d) Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of charity. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific artistic projects being undertaken by the charity.
e) Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required, and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:
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Costs of raising funds comprise the costs of marketing.
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Expenditure on charitable activities includes the costs of salaries, and other activities undertaken to further the purposes of the charity and their associated support costs.
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Other expenditure represents those items not falling into any other heading
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Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
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Butetown Community Association
Notes to the accounts for the year ended 31 March 2025 (continued)
f) Allocation of support costs
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activity. Support costs include the costs of office salaries, and governance costs which support the charity in the provision of education. The bases on which support costs have been allocated are set out in note 7.
g) Tangible fixed assets
Individual fixed assets costing £500 or more are capitalised at cost. All assets are depreciated over their estimated useful economic lives on a straight-line basis as follows:
| Asset Category | Annual rate |
|---|---|
| Fixtures and fittings | 20% |
| Computer equipment | 20% |
i) Stock
Stock is included at the lower of cost or net realisable value
k) Cash at bank
Cash at bank and cash in hand includes cash and short term highly liquid investments depreciated over their estimated useful economic lives on a straight-line basis as the deposit or similar account.
l) Debtors
Debtors are recognised at the settlement amount due after any discount offered.
m) Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.
2. Legal status of the Charity
The Charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding-up is limited to £1.
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Butetown Community Association
Notes to the accounts for the year ended 31 March 2025
(continued)
3. Comparative information by fund
| Income and endowments from: Rents & Room hire Meeting room hire Rent receivable Total Rents & Rooms hire Grants received Race Council Cymru TNL Windrush GVS CCC Buildings Grant CCC Direct Food Grant CF in Wales UPCG1 UGPC2 Grant LSIF Community Pathway Moondance Foundation Young peoples' summer scheme Young peoples project National Lottery Grant Cardiff Council Food poverty C3SC Grant Neighbourly fund Job Retention Scheme Government Grant Race Council Cymru Welsh Government Grant Cardiff Council National Museum of Wales Total Grant received Gross Bar income Food pantry income Admissions and donations Other income Interest income Bond income Total Other income Total Income |
Unrestricted Restricted 2025 2024 2025 2024 £ £ £ £ 52,804 68,749 - - 37,062 44,576 - - 89,866 113,325 - - - - - 1,750 - - 1,485 7,063 - - 7,845 3,423 - - - 7,665 - - - 8,184 - - 5,000 5,000 - - - 19,056 - - 15,030 - - - 1,500 - - - 2,250 - - - - - - - - - - - - - - - - - - - 1,500 - - - - - - - - - - - 1,500 - - - - - - - - - - - - - - - - - - - - - - - - 36,110 52,141 66,617 58,074 - - 1,133 1,973 - - 1,984 450 - - 280 271 - - - - - - 280 271 - - 159,879 174,093 36,110 52,141 |
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Butetown Community Association
Notes to the accounts for the year ended 31 March 2025 (continued)
| Resources Expended Bar expenditure Purchases (in. stock movement) Entertainment Bar staff Total Bar expenditure 6. Analysis of expenditure on charitable activities Establishment Rates Light, power and heat Cleaning Repairs, preventative maintenance and security Total Establishement expenses Centre activites and charitable administration Staff wages Employer pension Telephone Postage and stationery Licences Computer costs Insurance Accountancy fees Sundry expenses Event and meeting hire expenses Grant expenditure Donation Food Panty Costs Centre and charitable activities Bank charges Bad debt Depreciation Total Centre activities and charitable administration Total expenses |
Unrestricted Restricted 2025 2024 2025 2024 £ £ £ £ 21,708 28,823 1,230 950 - - 13,437 7,854 - - 36,375 37,627 - - 6,897 6,742 - - 27,260 25,338 - - 17,554 14,005 - - 11,967 6,555 - - 63,678 52,640 - - 57,502 63,466 - - 1,169 985 - - 2,047 1,849 - - 60 115 - - 2,347 626 - - 622 29 - - 4,451 4,019 - - 3,913 3,818 - - 34 - - 6,838 4,903 - - - - 32,465 31,595 - - - - 2,204 4,851 - - 1,665 2,645 - - 754 1,203 - - 1,369 - - - 349 653 - - 85,289 89,196 32,465 31,595 177,451 179,463 32,465 31,595 |
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The charity initially identifies the costs of its support functions. It then identifies those costs which relate to the governance function. Having identified its governance costs, the remaining support costs together with the governance costs are apportioned between the three key charitable activities undertaken in the year. Refer to the table below for the basis for apportionment and the analysis of support and governance costs.
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Butetown Community Association
Notes to the accounts for the year ended 31 March 2025 (continued)
4. Net income/(expenditure) for the year
| This is stated after charging: Depreciation Accountancy services |
2025 2024 £ £ 349 653 3,913 3,818 4,262 4,471 |
|---|---|
5. Analysis of staff costs, trustee remuneration and expenses
| Salaries & NI costs - Centre staff Salaries & NI costs - Bar staff |
2025 2024 £ £ 57,502 63,466 13,437 7,854 70,939 71,320 |
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6. Staff Numbers
The average monthly headcount was 3 staff (2024 - 4 staff) and the average monthly number of full-time equivalent employees (including casual and part-time staff) during the year was as follows:
| Management Domestic and administrative |
2025 2024 Number Number 2 2 1 2 3 4 |
|---|---|
The charity considers its key management personnel comprise the trustees. The total employment benefits including employer pension contributions of the key management personnel were £Nil (2024: £Nil)
The number of employees whose emoluments exceeded £60,000 were:
| £60,000 - £70,000 £70,000 - £80,000 |
2025 2024 0 0 0 0 0 0 |
|---|---|
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Butetown Community Association Notes to the accounts for the year ended 31 March 2025 (continued)
7. Related party transactions
During the year, the company entered into transactions with C3SC, a related party. Income of £2,250 was received from C3SC during the year. All transactions were conducted on normal terms
8. Tangible fixed assets - charity
| Cost: As at 1 April 2024 Additions As at 31 March 2025 Depreciation: As at 1 April 2024 Charge for the year As at 31 March 2025 Net book value: As at 31 March 2024 As at 31 March 2025 9. Stock Stock 10. Debtors Trade debtors Prepayments 11. Creditors: amounts falling due within one year Trade creditors and accruals Taxation and social security costs |
Computer Equipment Fixtures and Fittings Total £ £ £ 2,932 26,048 28,980 - - - 2,932 26,048 28,980 2,495 25,034 27,529 146 203 349 2,641 25,237 27,878 437 1,014 1,451 291 811 1,102 2025 2024 £ £ 3,000 3,745 3,000 3,745 2025 2024 £ £ 36418 30365 0 295 36418 30660 2025 2024 £ £ - 96 16,650 13,285 16,650 13,381 |
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Butetown Community Association
Notes to the accounts for the year ended 31 March 2025 (continued)
12. Analysis of charitable funds
| Unrestricted funds Restricted funds UPC2 23-24 BCA LSIF 24-03 BCA RACE COUNCIL CYMRU WINDRUSH GRANT 24 BGC THE NEIGHBOURLY FO NBRLY GLAMORGAN VOLUNTAR GVS RIFCAP24/19 CARDIFF COUNCIL 1000 1502803404 K BGC C F IN WALES/CLIEN PID-000002422 THE NEIGHBOURLY FO JD FOUNDATION CPSM-06 BCC C3SC CPSM-06 Total Restricted funds Total Funds |
As at 1 April 2024 Incoming resources Resources expended Transfer between funds As at 31 March 2025 £ £ £ £ £ 16,514 159,879 (177,451) (1,058) 15,030 13,998 - 1,033 1,500 1,500 - - 1,485 1,487 - 2 - 500 522 - 22 - 7,845 7,000 - 845 1,500 1,507 - 7 - 5,000 5,000 - - 1,000 201 - 799 2,250 1,250 - 1,000 39,453 36,110 32,465 - 3,646 55,967 195,989 (209,915) 0 42,041 |
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Unrestricted funds
The unrestricted funds are the funds which the directors are free to use in accordance with the charitable objectives of the
Restricted funds
The restricted funds are to be utilised in accordance with the restrictions attached to the grants received
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