**Butetown Community Association**
**Report and Financial Statements Year ending 31 March 2025 Charity number: 524130**
## **Butetown Community Association**
## **Report of the trustees (including strategic report) for the year ending 31 March 2025**
## **Chair’s report**
The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31 March 2025 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act Purposes
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
___________________________________
## **SHEILA HENDRICKSON BROWN**
Page 2
## **Butetown Community Association**
**Report of the trustees (including strategic report) for the year ending 31 March 2025 (continued)**
## **Reference and administrative details:**
**Charity number:** 524130 **Principal Office:** Butetown Community Centre Loudoun Square, Butetown Cardiff CF10 5JA Tel: 029 2048 7658 Facebook: Butetown Community Centre - Docks Website: www.butetowncommunitycentre.co.uk **Our advisers: Independent Examiner:** Llewellyns Certified Chartered Accountants 1st Floor Brook House Brook Road Whitchurch Cardiff CF14 1DU **Bankers:** Barclays Bank Plc 28 Working Street Cardiff CF10 2DP
## **Directors and trustees:**
The directors of the charitable company (the charity) are its trustees for the purpose of charity law. The trustees and officers serving during the year and since the year end were as follows:
## **Key management personnel: Trustees**
**Officers & Trustees Appointed Resigned / Current** Hilary Brown 2018 03/09/2023 Lyn Eynon 08/08/2021 Dec-22 Chantelle Haughton 08/08/2021 30/09/2022 Rosamond Cains-Prentice 08/08/2021 03/09/2023 Faisal Hashi 11/05/2023 Wendy Young Jun-22 Resigned 09/2023 Carlton Peets 2018 Current Trustee Franklyn A Parris 2018 Current Trustee Joseph L Brown 2018 Current Trustee Francine Sanders 2018 Current Trustee Sheila Hendrickson-Brown 5[th] January 2023, Current Chair appointed Chair 14/09/23
## **Centre Staff**
Carrole Fox Peter Phillips Jr Carole Blades
Centre Manager Caretaker Bar Manager
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**Butetown Community Association Report of the trustees (including strategic report) for the year ending 31 March 2025 (continued)**
## **Trustees’ responsibilities in relation to the financial statements**
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity
will continue in business
Page 4
## **Butetown Community Association Report of the trustees (including strategic report) for the year ending 31 March 2025 (continued)**
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation and in other jurisdictions.
## **Statement as to disclosure to our Independent Examinor**
In so far as the trustees are aware at the time of approving our trustees’ annual report:
• there is no relevant information, being information needed by the independent examinor in connection with preparing their reports, of which the group's independent examinor's is unaware, and:
• the trustees, having made enquiries of fellow directors and the group’s independent examinor that they ought to have individually taken, have each taken all steps that he/she is obliged to take as a director in order to make themselves aware of any relevant information and to establish that the independent examinor's is aware of that information.
By order of the board of trustees **SHEILA HENDRICKSON-BROWN**
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## **Butetown Community Association**
## **Report of the trustees (including strategic report) for the year ending 31 March 2025**
**(including income and expenditure account)**
|**Note**
**Income and endowments from:**
Rent & Room hire
Grants received
Event costs & bar income
Food pantry income
Admissions, subscriptions and donations
Other income
**Total income**
**3**
**Expenditure:**
Bar expenditure
Establishment costs
Centre activites and administration
**Total expenditure**
**3**
**Net income/(expenditure) and net movement**
**in funds before gains and losses on investments**
**Reconciliation of funds**
Total funds brought forward
Funds transfer
**Total funds carried forward**|**Unrestricted**
**Restricted**
**Total Funds**
**Total Funds**
**Funds**
**Funds**
**2025**
**2024**
£
£
£
£
89,866
-
89,866
113,325
-
36,110
36,110
52,141
66,617
66,617
58,074
1,133
-
1,133
1,973
1,984
-
1,984
450
280
-
280
271
**159,879**
**36,110**
**195,989**
**226,234**
36,375
36,375
37,627
63,678
63,678
52,640
85,289
85,289
89,196
**177,451**
**32,465**
**209,916**
**179,463**
**17,572**
**-**
**3,645**
**13,927**
**-**
**46,771**
16,514
39,453
55,967
-
-
-
-
**1,058**
**-**
**43,098**
**42,041**
**46,771**|
|---|---|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
Page 6
## **Butetown Community Association Balance Sheet at 31 March 2025**
|**Notes**
**Fixed assets**
Tangible Assets
**8**
Investments
Total Fixed Assets
**Current assets**
Stock
**9**
Debtors
**10**
Cash at bank and in hand
Bar cash and float
**Total Current Assets**
**Liabilities**
Creditors falling due within one year
**11**
**Net Current assets**
**Total assets less current liabilities**
**Creditors: falling due after more than one**
**year**
**Net assets**
The funds of the charity:
Unrestricted income funds
**12**
Restricted income funds
**Total charity funds**|**2025**
**2024**
**£**
**£**
1,451
1,451
-
-
1,451
1,451
3,000
3,745
54,587
30,660
20,502
33,192
443
443
**78,532**
**68,040**
(16,650)
(13,381)
**61,882**
**54,659**
**63,333**
**56,110**
(1,058)
16,514
3,646
39,453
**2,588**
**55,967**|
|---|---|
The notes at pages 9 to 16 form part of these accounts
Approved by the trustees and signed on their behalf by:
Signed
## Name **SHEILA HENDRICKSON-BROWN**
Page 7
## **Butetown Community Association**
## **Notes to the accounts for the year ended 31 March 2025**
## **1. Accounting Policies**
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## **a) Basis of preparation**
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
Butetown Community Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
There are no significant judgements made in the process of applying the entity’s accounting policies. With respect to the next accounting period 2024-2025 the most significant area of uncertainty that will affect the carrying value of the assets held by the charity are the level of investment return and performance of the investment market. This will affect both the carrying value of investments and also the performance of the pension funds.
## **b) Preparation of the accounts on a going concern basis**
The charity has reported a cash inflow for the year of £216,860 and notes that a profit of £7,067 was recorded for the year. The charity is currently self-financing, and the trustees are in the fortunate position that they do not rely on external finance to operate.
After reviewing the charity’s forecasts and projections the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
## **c) Income**
## **Fee income**
Fees receivable are accounted for in the period in which the service is provided.
## **Deferred income - advance fees**
Where income is received in advance of meeting any performance related conditions and there is not unconditional entitlement to the income, its recognition is deferred and included in creditors as deferred income until the performance
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## **Butetown Community Association**
## **Notes to the accounts for the year ended 31 March 2025 (continued)**
## **Donations and legacies**
Donations and legacies receivable for the general purposes of the charity are credited to ‘unrestricted funds’. Donations and legacies for purposes restricted by the wishes of the donor are taken to ‘restricted funds’.
## **Investment income**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable. Dividends are recognised once the dividend has been declared and notification has been received of the dividends due. This is normally upon notification by our investment advisor of the
## **Volunteer income - unpaid general volunteers**
Like many charities, we often rely on the contribution of unpaid general volunteers in carrying out our activities. However, placing a monetary value on this contribution presents significant difficulties. For example, volunteers might complement the work of paid staff rather than replace them. These factors, together with the lack of a market comparator price for general volunteers, make it impractical for their contribution to be measured reliably for accounting purposes. Given this absence of a reliable measurement basis, the contribution of general volunteers is not be included as income in these accounts.
## **d) Fund accounting**
Unrestricted funds are available to spend on activities that further any of the purposes of charity. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific artistic projects being undertaken by the charity.
## **e) Expenditure and irrecoverable VAT**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required, and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:
- Costs of raising funds comprise the costs of marketing.
- Expenditure on charitable activities includes the costs of salaries, and other activities undertaken to further the purposes of the charity and their associated support costs.
- Other expenditure represents those items not falling into any other heading
- Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
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## **Butetown Community Association**
## **Notes to the accounts for the year ended 31 March 2025 (continued)**
## **f) Allocation of support costs**
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activity. Support costs include the costs of office salaries, and governance costs which support the charity in the provision of education. The bases on which support costs have been allocated are set out in note 7.
## **g) Tangible fixed assets**
Individual fixed assets costing £500 or more are capitalised at cost. All assets are depreciated over their estimated useful economic lives on a straight-line basis as follows:
|**Asset Category**|**Annual rate**|
|---|---|
|Fixtures and fittings|20%|
|Computer equipment|20%|
## **i) Stock**
Stock is included at the lower of cost or net realisable value
## **k) Cash at bank**
Cash at bank and cash in hand includes cash and short term highly liquid investments depreciated over their estimated useful economic lives on a straight-line basis as the deposit or similar account.
## **l) Debtors**
Debtors are recognised at the settlement amount due after any discount offered.
## **m) Creditors**
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.
## **2. Legal status of the Charity**
The Charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding-up is limited to £1.
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## **Butetown Community Association**
## **Notes to the accounts for the year ended 31 March 2025**
**(continued)**
## **3. Comparative information by fund**
|**Income and endowments from:**
**Rents & Room hire**
Meeting room hire
Rent receivable
**Total Rents & Rooms hire**
**Grants received**
Race Council Cymru
TNL Windrush
GVS
CCC Buildings Grant
CCC Direct Food Grant
CF in Wales
UPCG1
UGPC2 Grant
LSIF
Community Pathway
Moondance Foundation
Young peoples' summer scheme
Young peoples project
National Lottery Grant
Cardiff Council
Food poverty
C3SC Grant
Neighbourly fund
Job Retention Scheme Government Grant
Race Council Cymru
Welsh Government Grant
Cardiff Council
National Museum of Wales
**Total Grant received**
Gross Bar income
Food pantry income
Admissions and donations
**Other income**
Interest income
Bond income
**Total Other income**
**Total Income**|**Unrestricted**
**Restricted**
**2025**
**2024**
**2025**
**2024**
**£**
**£**
**£**
**£**
52,804
68,749
-
-
37,062
44,576
-
-
**89,866**
**113,325**
**-**
**-**
-
-
-
1,750
-
-
1,485
7,063
-
-
7,845
3,423
-
-
-
7,665
-
-
-
8,184
-
-
5,000
5,000
-
-
-
19,056
-
-
15,030
-
-
-
1,500
-
-
-
2,250
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,500
-
-
-
-
-
-
-
-
-
-
-
1,500
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**36,110**
**52,141**
66,617
58,074
-
-
1,133
1,973
-
-
1,984
450
-
-
280
271
-
-
-
-
-
-
**280**
**271**
**-**
**-**
**159,879**
**174,093**
**36,110**
**52,141**|
|---|---|
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## **Butetown Community Association**
**Notes to the accounts for the year ended 31 March 2025 (continued)**
|**Resources Expended**
**Bar expenditure**
Purchases (in. stock movement)
Entertainment
Bar staff
**Total Bar expenditure**
**6. Analysis of expenditure on charitable activities**
**Establishment**
Rates
Light, power and heat
Cleaning
Repairs, preventative maintenance and security
**Total Establishement expenses**
**Centre activites and charitable administration**
Staff wages
Employer pension
Telephone
Postage and stationery
Licences
Computer costs
Insurance
Accountancy fees
Sundry expenses
Event and meeting hire expenses
Grant expenditure
Donation
Food Panty Costs
Centre and charitable activities
Bank charges
Bad debt
Depreciation
**Total Centre activities and charitable administration**
**Total expenses**|**Unrestricted**
**Restricted**
**2025**
**2024**
**2025**
**2024**
**£**
**£**
**£**
**£**
21,708
28,823
1,230
950
-
-
13,437
7,854
-
-
**36,375**
**37,627**
**-**
**-**
6,897
6,742
-
-
27,260
25,338
-
-
17,554
14,005
-
-
11,967
6,555
-
-
**63,678**
**52,640**
**-**
**-**
57,502
63,466
-
-
1,169
985
-
-
2,047
1,849
-
-
60
115
-
-
2,347
626
-
-
622
29
-
-
4,451
4,019
-
-
3,913
3,818
-
-
34
-
-
6,838
4,903
-
-
-
-
32,465
31,595
-
-
-
-
2,204
4,851
-
-
1,665
2,645
-
-
754
1,203
-
-
1,369
-
-
-
349
653
-
-
**85,289**
**89,196**
**32,465**
**31,595**
**177,451**
**179,463**
**32,465**
**31,595**|
|---|---|
The charity initially identifies the costs of its support functions. It then identifies those costs which relate to the governance function. Having identified its governance costs, the remaining support costs together with the governance costs are apportioned between the three key charitable activities undertaken in the year. Refer to the table below for the basis for apportionment and the analysis of support and governance costs.
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## **Butetown Community Association**
**Notes to the accounts for the year ended 31 March 2025 (continued)**
## **4. Net income/(expenditure) for the year**
|This is stated after
charging:
Depreciation
Accountancy services|**2025**
**2024**
**£**
**£**
349
653
3,913
3,818
**4,262**
**4,471**|
|---|---|
## **5. Analysis of staff costs, trustee remuneration and expenses**
|Salaries & NI costs - Centre staff
Salaries & NI costs - Bar staff|**2025**
**2024**
**£**
**£**
57,502
63,466
13,437
7,854
**70,939**
**71,320**|
|---|---|
## **6. Staff Numbers**
The average monthly headcount was 3 staff (2024 - 4 staff) and the average monthly number of full-time equivalent employees (including casual and part-time staff) during the year was as follows:
|Management
Domestic and administrative|**2025**
**2024**
**Number**
**Number**
2
2
1
2
3
4|
|---|---|
The charity considers its key management personnel comprise the trustees. The total employment benefits including employer pension contributions of the key management personnel were £Nil (2024: £Nil)
The number of employees whose emoluments exceeded £60,000 were:
|£60,000 - £70,000
£70,000 - £80,000|**2025**
**2024**
0
0
0
0
0
0|
|---|---|
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## **Butetown Community Association Notes to the accounts for the year ended 31 March 2025 (continued)**
## **7. Related party transactions**
During the year, the company entered into transactions with C3SC, a related party. Income of £2,250 was received from C3SC during the year. All transactions were conducted on normal terms
## **8. Tangible fixed assets - charity**
|**Cost:**
As at 1 April 2024
Additions
As at 31 March 2025
**Depreciation:**
As at 1 April 2024
Charge for the year
As at 31 March 2025
**Net book value:**
As at 31 March 2024
As at 31 March 2025
**9. Stock**
Stock
**10. Debtors**
Trade debtors
Prepayments
**11. Creditors: amounts falling due within one year**
Trade creditors and accruals
Taxation and social security costs|**Computer**
**Equipment**
**Fixtures and**
**Fittings**
**Total**
**£**
**£**
**£**
2,932
26,048
28,980
-
-
-
2,932
26,048
28,980
2,495
25,034
27,529
146
203
349
2,641
25,237
27,878
437
1,014
1,451
291
811
1,102
**2025**
**2024**
**£**
**£**
3,000
3,745
3,000
3,745
**2025**
**2024**
**£**
**£**
36418
30365
0
295
36418
30660
**2025**
**2024**
**£**
**£**
-
96
16,650
13,285
16,650
13,381|
|---|---|
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## **Butetown Community Association**
**Notes to the accounts for the year ended 31 March 2025 (continued)**
## **12. Analysis of charitable funds**
|**Unrestricted funds**
**Restricted funds**
**UPC2 23-24 BCA**
**LSIF 24-03 BCA**
**RACE COUNCIL CYMRU WINDRUSH GRANT 24 BGC**
**THE NEIGHBOURLY FO NBRLY**
**GLAMORGAN VOLUNTAR GVS RIFCAP24/19**
**CARDIFF COUNCIL 1000 1502803404 K BGC**
**C F IN WALES/CLIEN PID-000002422**
**THE NEIGHBOURLY FO JD FOUNDATION**
**CPSM-06 BCC C3SC CPSM-06**
**Total Restricted funds**
**Total Funds**|**As at 1 April**
**2024**
**Incoming**
**resources**
**Resources**
**expended**
**Transfer**
**between funds**
**As at 31 March**
**2025**
**£**
**£**
**£**
**£**
**£**
16,514
159,879
(177,451)
(1,058)
15,030
13,998
-
1,033
1,500
1,500
-
-
1,485
1,487
-
2
-
500
522
-
22
-
7,845
7,000
-
845
1,500
1,507
-
7
-
5,000
5,000
-
-
1,000
201
-
799
2,250
1,250
-
1,000
39,453
36,110
32,465
-
3,646
**55,967**
**195,989**
**(209,915)**
**0**
**42,041**|
|---|---|
## **Unrestricted funds**
The unrestricted funds are the funds which the directors are free to use in accordance with the charitable objectives of the
## **Restricted funds**
The restricted funds are to be utilised in accordance with the restrictions attached to the grants received
Page 15