2025-01-05-accounts

Trustees’ Annual Report for the period

From 6 January 2024 Period start date To 5 January 2025 Period end date

Charity name: Penyffordd & Penymynydd War Memorial Institute

Charity registration number: 524095

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the charity is the provision and maintenance of a village hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure- time occupation, with the object of improving the conditions of life for the inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Remembrance Day Commemoration Hall hire Carnival Fireworks Night Spring Fair Christmas Fair
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees do seek advice from Flintshire Local Voluntary Council (FLVC) in the event of any questions relating to trustee responsibilities.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Penyffordd & Penymynydd War Memorial Institute (PPWMI) was founded in 1923 as a valuable meeting place, hosting various clubs and activities for the benefit of the local community. It has continued to provide this service for almost one hundred years. The PPWMI building is at the heart of the local community. It is a consecrated building and hosts the memorial plaques to those who gave their lives in two world wars.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The PPWMI enjoyed financial success during the accounting year 6 January 2024 to 5 January 2025. User bookings remained healthy throughout the year, which, together with various fundraising activities has provided the PPWMI with an operating profit. The PPWMI continued to invest in projects to maintain and enhance the facility. There are no current concerns as to the financial health of the charity.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are maintained to fund regular expenses relating to the running of the WMI building. These funds also serve as a reserve for maintenance purposes and any unforeseen expenses relating to the up-keep and smooth running of the WMI for the benefit of the community.
Amount of reserves held	Para 1.22	£30,316 (5 January 2025)
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Indentures (20 June 1923) Constitution (updated 21 November 2022)
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Foundation CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by election following invitation.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Penyffordd & Penymynydd War Memorial Institute
Other name the charity uses	WMI, PPWMI
Registered charitynumber	524095
Charity’s principal address	Chester Road Penyffordd Nr. Chester Flintshire CH4 0JZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Robert Oldham	President
	Claire Metcalfe	Chair
	LindsayWinkworth
	Pat Ransome	Committee Member
	Stuart Guy	Treasurer

Corporate trustees–names of the directors at the date the report was approved	Corporate trustees–names of the directors at the date the report was approved	Corporate trustees–names of the directors at the date the report was approved
Director name	N/A	N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A	N/A	N/A

Funds held as custodian trustees on behalf of others	Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Claire Elizabeth Metcalfe Full name(s) Stuart James Guy Position (eg Secretary, Treasurer Chair Chair, etc) Date 15 March 2025

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Charity Name No (if any)
Penyffordd & Penymynydd War Memorial Institute 524095
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 06/01/2024 05/01/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hire of Instutute Facilites 23,566 - - 23,566 17,958
Grants 4,000 - - 4,000 4,000
Donations 1,175 - - 1,175 2,664
WMI Fundraising 5,740 - - 5,740 3,097
Carnival 2,677 - - 2,677 2,721
Fireworks Night 4,973 - - 4,973 2,914
Miscellaneous - - - - 100
Cash 548 - - 548 -
Interest 129 - - 129 61
- - - - -
Sub total (Gross income for
42,808 - - 42,808 33,515
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 42,808 - - 42,808 33,515
A3 Payments
Projects 30 - - 30 27,647
Gas 5,791 - - 5,791 4,937
Electricity 2,105 - - 2,105 1,899
Water 470 - - 470 385
WiFi 216 - - 216 216
Insurance 1,053 - - 1,053 1,030
Cleaning 3,546 - - 3,546 2,470
Caretaker 2,472 - - 2,472 2,472
Maintenance Buildings 2,042 - - 2,042 1,548
Maintenance Grounds 50 - - 50 239
Carnival 176 - - 176 2,158
Fireworks Night 2,226 - - 2,226 -
Expenses 446 - - 446 2,128
Refunds 1,830 - - 1,830 1,010
Bank Charges 62 - - 62 63
Business Rates 353 - - 353 -
- - - - -
Sub total [ 22,868 ] - - 22,868 48,202
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 22,868 - - 22,868 48,202
Net of receipts/(payments) 19,940 - - 19,940 - 14,687
A5 Transfers between funds - - - - -
A6 Cash funds last year end 10,376 - - 10,376 -
Cash funds this year end 30,316 - - 30,316 - 14,687
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CCXX R1 accounts (SS)

15/03/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details HSBC Deposit A/C (*6125) HSBC Current A/C (9783) Cash Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details*	Unrestricted funds Restricted funds to nearest £ to nearest £ 18,842 - 10,812 - 662 - 30,316 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name STUART GUY CLAIRE METCALFE	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 15/03/2025 15/03/2025

CCXX R2 accounts (SS)

15/03/2025

2

CHARITY COMMISSION FOR ENGLAND AND WALES I Independent examinerfs report on the accounts Section A Independent ExaMine￿S Report Report to the trusteesl I members of j Penyffordd & Penymynydd War Memorial Institute vn aGGount5 ror tne year 15 January 2u2 ended I I Charlly no j 5240yi (rf any) | Set out on pages ! I report to the trustees on my examination the accounts of the above Responsioiiitses and As the chantv trustees ot me I fUSL vou are reLrftrySIDIA ￿-. :-: basis of report of the accounts in accordance with the requirements of the Charities Act 2011 llhe ACY). I reoort in respect of my examinat.on of the Trust's accounts camed out under section 145 of the 2011 Ad and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of trie A=. I have completed my examination. I confirm that no material matters have come to my attenbon (other tt)an that disdosed below") in connethon the examinion vthith gives me cause to believe that in. any material respett. acc(yJnt"ng records were not kept in a￿rdan￿ v￿th section 130 of the Act or the accounts do not accord wrth the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with Ihe examination to vthich attention should be drawn in order to enable a proper understanding of the aCc￿jnts to be reathed. . Please (*te the words in the bRckets rftt7ev do not apply. Signed.. | 25 Name: , KELLY- 44A£IJ(n) Relevant professional I qualification(s) or body I Irf any): | I41￿￿J6 crt IER October 2018

Section B Disclosure Jnly complete rf the examiner needs to highlight matters of cOn￿M (see CC32. Independent examination of charity accounts.. directions and ouidance f examiner5). Give here brief detai15 of i any items that the examiner wishes to disclose. .knber 2018