## **Trustees’ Annual Report for the period** **From** 6 January 2024 **Period start date To** 5 January 2025 **Period end date** **Charity name:** Penyffordd & Penymynydd War Memorial Institute **Charity registration number:** 524095 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**The object of the charity is the provision**
**and maintenance of a village hall for use**
**by the inhabitants of the area of benefit**
**without distinction of political, religious**
**or other opinions, including use for:**
**(a)**
**meetings, lectures and classes, and**
**(b)**
**other forms of recreation and leisure-**
**time occupation,**
**with the object of improving the**
**conditions of life for the inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Remembrance Day Commemoration**
**Hall hire**
**Carnival**
**Fireworks Night**
**Spring Fair**
**Christmas Fair**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees do seek advice from**
**Flintshire Local Voluntary Council (FLVC)**
**in the event of any questions relating to**
**trustee responsibilities.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Penyffordd & Penymynydd War**
**Memorial Institute (PPWMI) was**
**founded in 1923 as a valuable meeting**
**place, hosting various clubs and**
**activities for the benefit of the local**
**community. It has continued to provide**
**this service for almost one hundred**
**years.**
**The PPWMI building is at the heart of**
**the local community. It is a consecrated**
**building and hosts the memorial**
**plaques to those who gave their lives in**
**two world wars.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The PPWMI enjoyed financial success**
**during the accounting year 6 January**
**2024 to 5 January 2025.**
**User bookings remained healthy**
**throughout the year, which, together**
**with various fundraising activities has**
**provided the PPWMI with an operating**
**profit.**
**The PPWMI continued to invest in**
**projects to maintain and enhance the**
**facility.**
**There are no current concerns as to the**
**financial health of the charity.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are maintained to fund regular**
**expenses relating to the running of the**
**WMI building. These funds also serve as**
**a reserve for maintenance purposes and**
**any unforeseen expenses relating to the**
**up-keep and smooth running of the WMI**
**for the benefit of the community.**| |Amount of reserves held|Para 1.22|**£30,316 (5 January 2025)**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Indentures (20 June 1923)**
**Constitution (updated 21 November**
**2022)**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Foundation CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed by election**
**following invitation.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Penyffordd & Penymynydd War Memorial Institute| |---|---| |Other name the charity uses|WMI, PPWMI| |Registered charitynumber|524095| |Charity’s principal address|Chester Road
Penyffordd
Nr. Chester
Flintshire
CH4 0JZ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Robert Oldham|President||| ||Claire Metcalfe|Chair||| ||LindsayWinkworth|||| ||Pat Ransome|Committee Member||| ||Stuart Guy|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |Corporate trustees–names of the directors at the date the report was approved|Corporate trustees–names of the directors at the date the report was approved|Corporate trustees–names of the directors at the date the report was approved| |---|---|---| |**Director name**|N/A|**N/A**| |||| |||| |||| |||| |||| |||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**|**N/A**|**N/A**| |||| |||| |||| |||| |||| |**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**| |---|---| |Description of the assets
held in this capacity|**N/A**| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**N/A**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|**N/A**| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **N/A** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Claire Elizabeth Metcalfe **Full name(s)** Stuart James Guy **Position (eg Secretary,** Treasurer Chair **Chair, etc) Date** 15 March 2025 **----- Start of picture text -----**
Charity Name No (if any)
Penyffordd & Penymynydd War Memorial Institute 524095
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 06/01/2024 05/01/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hire of Instutute Facilites 23,566 - - 23,566 17,958
Grants 4,000 - - 4,000 4,000
Donations 1,175 - - 1,175 2,664
WMI Fundraising 5,740 - - 5,740 3,097
Carnival 2,677 - - 2,677 2,721
Fireworks Night 4,973 - - 4,973 2,914
Miscellaneous - - - - 100
Cash 548 - - 548 -
Interest 129 - - 129 61
- - - - -
Sub total (Gross income for
42,808 - - 42,808 33,515
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 42,808 - - 42,808 33,515
A3 Payments
Projects 30 - - 30 27,647
Gas 5,791 - - 5,791 4,937
Electricity 2,105 - - 2,105 1,899
Water 470 - - 470 385
WiFi 216 - - 216 216
Insurance 1,053 - - 1,053 1,030
Cleaning 3,546 - - 3,546 2,470
Caretaker 2,472 - - 2,472 2,472
Maintenance Buildings 2,042 - - 2,042 1,548
Maintenance Grounds 50 - - 50 239
Carnival 176 - - 176 2,158
Fireworks Night 2,226 - - 2,226 -
Expenses 446 - - 446 2,128
Refunds 1,830 - - 1,830 1,010
Bank Charges 62 - - 62 63
Business Rates 353 - - 353 -
- - - - -
Sub total [ 22,868 ] - - 22,868 48,202
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 22,868 - - 22,868 48,202
Net of receipts/(payments) 19,940 - - 19,940 - 14,687
A5 Transfers between funds - - - - -
A6 Cash funds last year end 10,376 - - 10,376 -
Cash funds this year end 30,316 - - 30,316 - 14,687
**----- End of picture text -----**
CCXX R1 accounts (SS) 15/03/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
HSBC Deposit A/C (****6125)
HSBC Current A/C (****9783)
Cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**18,842**
**-**
**10,812**
**-**
**662**
**-**
**30,316**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
STUART GUY
CLAIRE METCALFE|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
15/03/2025
15/03/2025| CCXX R2 accounts (SS) 15/03/2025 2 CHARITY COMMISSION FOR ENGLAND AND WALES I Independent examinerfs report on the accounts Section A Independent ExaMine￿S Report Report to the trusteesl I members of j Penyffordd & Penymynydd War Memorial Institute vn aGGount5 ror tne year 15 January 2u2 ended I I Charlly no j 5240yi (rf any) | Set out on pages ! I report to the trustees on my examination the accounts of the above Responsioiiitses and As the chantv trustees ot me I fUSL vou are reLr*ftrySIDIA ￿-. :-: basis of report of the accounts in accordance with the requirements of the Charities Act 2011 llhe ACY). I reoort in respect of my examinat.on of the Trust's accounts camed out under section 145 of the 2011 Ad and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of trie A=. I have completed my examination. I confirm that no material matters have come to my attenbon (other tt)an that disdosed below") in connethon the examin*ion vthith gives me cause to believe that in. any material respett. acc(yJnt"ng records were not kept in a￿rdan￿ v￿th section 130 of the Act or the accounts do not accord wrth the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with Ihe examination to vthich attention should be drawn in order to enable a proper understanding of the aCc￿jnts to be reathed. . Please (*te the words in the bRckets rftt7ev do not apply. Signed.. | 25 Name: , KELLY- 44A£IJ(n) Relevant professional I qualification(s) or body I Irf any): | I41￿￿J6 crt IER October 2018 Section B Disclosure Jnly complete rf the examiner needs to highlight matters of cOn￿M (see CC32. Independent examination of charity accounts.. directions and ouidance f examiner5). Give here brief detai15 of i any items that the examiner wishes to disclose. .knber 2018