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GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION Charity No. 524074
FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2021
JOHN DAVIES & CO
Chartered Accountants St Andrews House Yale Business Village Ellice Way Wrexham LL13 7YL
GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION
FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2021
| CONTENTS | PAGE |
|---|---|
| Independent Examiners Report | 1 |
| Trustees Annual Report | 2 to 3 |
| Balance Sheet | 4 |
| Statement of Financial Activities | 5 |
| Notes to the Financial Statements | 6 to 8 |
Page 1
GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION (Charity No. 524074)
I report on the accounts of the Trust for the year ended 5 April 2021, which are set out on pages 4 to 8.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts; they consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under
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section 145(5)(b) of the Charities Act; and
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to state whether particular matters have come to my attention.
Basis of examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that, in any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements set out in the Charities Act (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed……………………………………………. For and on behalf of John Davies & Co Chartered Accountants ICAEW
St Andrews House Yale Business Village Ellice Way Wrexham LL13 7YL Date: 30 November 2021
Page 2
GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 5 APRIL 2021
The Trustees present their annual report for the year ended 5 April 2021.
REFERENCE AND ADMINISTRATIVE INFORMATION
The charity was established under the Trust Deed on 23 October, 1958 and is registered with the Charity Commissioners No. 524074.
The charity’s address is 25 Kenyon Avenue, Garden Village, Wrexham, LL11 2ST.
Trustees
The trustees are: Ian Simon June Broeders Suzanne Taylor Kathryn Jackson
Business Support Services
| Bankers: | HSBC Bank PLC, 17-19 Regent Street, Wrexham, LL11 1RY |
|---|---|
| National Savings Bank | |
| Solicitors: | Hillyer McKeown, Gorse Stacks House, George Street, Chester, CH1 3EQ |
| Independent Examiner: | John Davies & Co., |
| St Andrews House, Yale Business Village, Ellice Way, Wrexham, LL13 7YL |
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
Garden Village and District Community Association is constituted through its governing document as an independent charity. The Board of Trustees comprises of four members. The general control and management of the charity, including decisions on fundraising and staffing are dealt with at meetings of the management committee consisting of the charity’s trustees.
Appointment of Trustees
Four Trustees are appointed by the committee members following volunteering for the positions and are appointed for a term of one year. Any vacancy is notified to the appointing body and any competent Trustee may be re-appointed.
OBJECTIVES AND ACTIVITIES
The charity’s continuing aim is to provide facilities and accommodation for local groups, who provide education and amenities to the community.
ACHIEVEMENTS AND PERFORMANCE
The Trustees are satisfied with the sustained efforts of the management committee and charity employees.
Page 3
GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 5 APRIL 2021
FINANCIAL REVIEW
As with many Community Centres, 2020-2021 was an extremely difficult year for the Community Association. Not just in financial terms but also in having to navigate the complex areas of physical and legislative compliance etc. It would appear that the Senior Management Team successfully overcame these challenges placing the Association in a strong position for continued growth in the forthcoming year. There is a profit of £14,626, with reserves that are satisfactory to continue operating into the future.
RESERVES POLICY
It is the policy of the charity to continue to accumulate financial reserves.
ACCOUNTING AND REPORTING RESPONSIBILITIES
The Charities Act requires the Trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.
In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them on a consistent basis;
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make judgements and estimates that are prudent and reasonable, and
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prepare the financial statement on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud or other irregularities.
Ian Simon Trustee
June Broeders
Trustee
For and on behalf of the Trustees
Date:
Page 4
GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION
BALANCE SHEET AS AT 5 APRIL 2021
| CURRENT ASSETS HSBC Account National Savings Account CURRENT LIABILITIES Accrued expenses Bounce back loan NET ASSETS FUNDS Unrestricted funds: General fund |
2021 23,562 3,053 __ 26,615 (334) (2,900) 23,381 23,381 |
2020 5,768 3,031 |
2020 |
|---|---|---|---|
| _ 8,799 |
|||
(44) - |
|||
| 8,755 | |||
8,755 |
|||
Signed for and on behalf of the Trustees
Ian Simon
Trustee
June Broeders
Trustee
Signed for and on behalf of the Trustees
Date:
The notes on pages 6 to 8 form part of these financial statements.
Page 5
GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5 APRIL 2021
(Incorporating an Income and Expenditure Account)
| INCOMING RESOURCES Bridge Club Rental Income Alan Price Martial Arts Rob Stevens Gareth Football Rosslyn Yoga Zoe Zumba Arthritis UK Get in 2 Shape The Season’s Art Class FC United of Wrexham Footicubs Other income Interest received Total Incoming Resources RESOURCES EXPENDED Electricity Repairs and Maintenance Admin Caretaking Services Insurance Cash expenses Cleaning materials Postage and Stationery Water Waste Removal Covid 19 Related Expenses Small Equipment Purchases Gifts Net Income/(Expenditure) RECONCILIATION OF FUNDS Total funds brought forward Total funds carried forward |
Note 1(c) 3. 4. 1(d) 5. 6. |
2021 £ 1,600 - - - 162 - - - 800 90 315 24,810 22 ______ 27,799 776 2,493 1,510 2,690 2,078 302 160 268 560 170 1,298 715 153 13,173 14,626 8,755 23,381 |
2020 £ 3,600 528 966 960 770 564 1,100 480 - - - 3,938 24 ______ 12,930 1,517 1,920 1,473 3,640 2,329 597 260 50 348 420 - - - 12,554 376 8,379 8,755 |
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|---|---|---|---|---|---|
Page 6
GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2021
1. ACCOUNTING POLICIES
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the financial statements;
(a) Accounting Convention
The accounts are prepared under the historical cost convention. The going concern and accruals concept are in accordance with the Charities Statement of Recommended Practice (SORP).
(b) Reserves Policy
The charity holds financial reserves to ensure that the charity’s work continues without impediment.
(c) Incoming Resources
All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income.
(d) Resources Expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT, and is reported as part of the expenditure to which it relates.
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Charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
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Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examiner’s fee and costs linked to the management of the charity.
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All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of resources. Costs relating to a particular activity are allocated directly; others are apportioned on an appropriate basis.
(e) Taxation
The Trust has been accepted as a charity for tax purposes and is, therefore, exempt from tax on its income and gains to the extent that income and gains are applicable and applied to charitable purposes only.
2. TRUSTEES’ EMOLUMENTS AND EXPENSES
None of the Trustees received remuneration or were reimbursed for expenses in the year ended 5 April 2021.
Page 7
GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION
NOTES TO THE INCOME AND EXPENSES FOR THE YEAR ENDED 5 APRIL 2021
| 3. Other income Parties and miscellaneous hire Toddlers Autistic Wishes and special needs income Pantomime Pantomime donation Friends Boogie Beat NDR Grants Easter Raffle Shaun VSEF Grant 4. Bank interest received National Savings Bank 5. Admin Honoraria Accountancy Solicitors |
2021 63 - - - - - - 24,000 170 77 500 24,810 2021 22 22 2021 250 360 900 1,510 |
2020 1,641 505 240 332 1,000 90 130 - - - - 3,938 2020 24 24 2020 750 360 363 1,473 |
|
|---|---|---|---|
Page 8
GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION
NOTES TO THE INCOME AND EXPENSES FOR THE YEAR ENDED 5 APRIL 2021
6. Materials (cash expenses)
| Postage and stationery Car park fees Repairs Gifts Sundries Cleaning |
2021 55 - 156 31 - 60 _302 |
2020 177 119 169 63 69 - 597 |
|---|---|---|
7. Land and Building
Land and buildings are not shown in the Balance Sheet as they were donated to the Association in 1954 from Wrexham Tenants Limited.