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# **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION Charity No. 524074**
# **FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2021**
## **JOHN DAVIES & CO**
Chartered Accountants St Andrews House Yale Business Village Ellice Way Wrexham LL13 7YL
## **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2021**
|**CONTENTS**|**PAGE**|
|---|---|
|Independent Examiners Report|**1**|
|Trustees Annual Report|**2 to 3**|
|Balance Sheet|**4**|
|Statement of Financial Activities|**5**|
|Notes to the Financial Statements|**6 to 8**|
**Page 1**
## **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION (Charity No. 524074)**
I report on the accounts of the Trust for the year ended 5 April 2021, which are set out on pages 4 to 8.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts; they consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under
- section 145(5)(b) of the Charities Act; and
- to state whether particular matters have come to my attention.
## **Basis of examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that, in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements set out in the Charities Act (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed……………………………………………. **For and on behalf of John Davies & Co Chartered Accountants ICAEW**
St Andrews House Yale Business Village Ellice Way Wrexham LL13 7YL Date: 30 November 2021
**Page 2**
# **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION**
## **TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 5 APRIL 2021**
The Trustees present their annual report for the year ended 5 April 2021.
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
The charity was established under the Trust Deed on 23 October, 1958 and is registered with the Charity Commissioners No. 524074.
The charity’s address is 25 Kenyon Avenue, Garden Village, Wrexham, LL11 2ST.
## **Trustees**
The trustees are: Ian Simon June Broeders Suzanne Taylor Kathryn Jackson
## **Business Support Services**
|Bankers:|HSBC Bank PLC, 17-19 Regent Street, Wrexham, LL11 1RY|
|---|---|
||National Savings Bank|
|Solicitors:|Hillyer McKeown, Gorse Stacks House, George Street, Chester, CH1 3EQ|
|Independent Examiner:|John Davies & Co.,|
||St Andrews House, Yale Business Village, Ellice Way, Wrexham, LL13 7YL|
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
Garden Village and District Community Association is constituted through its governing document as an independent charity. The Board of Trustees comprises of four members. The general control and management of the charity, including decisions on fundraising and staffing are dealt with at meetings of the management committee consisting of the charity’s trustees.
## **Appointment of Trustees**
Four Trustees are appointed by the committee members following volunteering for the positions and are appointed for a term of one year. Any vacancy is notified to the appointing body and any competent Trustee may be re-appointed.
## **OBJECTIVES AND ACTIVITIES**
The charity’s continuing aim is to provide facilities and accommodation for local groups, who provide education and amenities to the community.
## **ACHIEVEMENTS AND PERFORMANCE**
The Trustees are satisfied with the sustained efforts of the management committee and charity employees.
## **Page 3**
## **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION**
## **TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 5 APRIL 2021**
## **FINANCIAL REVIEW**
As with many Community Centres, 2020-2021 was an extremely difficult year for the Community Association. Not just in financial terms but also in having to navigate the complex areas of physical and legislative compliance etc. It would appear that the Senior Management Team successfully overcame these challenges placing the Association in a strong position for continued growth in the forthcoming year. There is a profit of £14,626, with reserves that are satisfactory to continue operating into the future.
## **RESERVES POLICY**
It is the policy of the charity to continue to accumulate financial reserves.
## **ACCOUNTING AND REPORTING RESPONSIBILITIES**
The Charities Act requires the Trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.
In preparing these financial statements, the Trustees are required to:
1. select suitable accounting policies and then apply them on a consistent basis;
2. make judgements and estimates that are prudent and reasonable, and
3. prepare the financial statement on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud or other irregularities.
Ian Simon Trustee
June Broeders
Trustee
## **For and on behalf of the Trustees**
Date:
**Page 4**
## **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION**
## **BALANCE SHEET AS AT 5 APRIL 2021**
|**CURRENT ASSETS**
HSBC Account
National Savings Account
**CURRENT LIABILITIES**
Accrued expenses
Bounce back loan
**NET ASSETS**
**FUNDS**
Unrestricted funds:
General fund|**2021**
23,562
3,053
__
26,615
(334)
(2,900)
**23,381**
**23,381**|**2020**
5,768
3,031
|**2020**|
|---|---|---|---|
|||_
8,799||
|||
(44)
-||
|||**8,755**||
|||
**8,755**||
|||||
Signed for and on behalf of the Trustees
Ian Simon
Trustee
June Broeders
Trustee
Signed for and on behalf of the Trustees
Date:
The notes on pages 6 to 8 form part of these financial statements.
**Page 5**
## **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5 APRIL 2021**
(Incorporating an Income and Expenditure Account)
|**INCOMING RESOURCES**
Bridge Club Rental Income
Alan Price Martial Arts
Rob Stevens
Gareth Football
Rosslyn Yoga
Zoe Zumba
Arthritis UK
Get in 2 Shape
The Season’s Art Class
FC United of Wrexham
Footicubs
Other income
Interest received
**Total Incoming Resources**
**RESOURCES EXPENDED**
Electricity
Repairs and Maintenance
Admin
Caretaking Services
Insurance
Cash expenses
Cleaning materials
Postage and Stationery
Water
Waste Removal
Covid 19 Related Expenses
Small Equipment Purchases
Gifts
**Net Income/(Expenditure)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
Total funds carried forward|**Note**
1(c)
3.
4.
**1(d)**
5.
6.|
|**2021**
£
1,600
-
-
-
162
-
-
-
800
90
315
24,810
22
______
27,799
776
2,493
1,510
2,690
2,078
302
160
268
560
170
1,298
715
153
13,173
**14,626**
8,755
**23,381**|
|**2020**
£
3,600
528
966
960
770
564
1,100
480
-
-
-
3,938
24
______
12,930
1,517
1,920
1,473
3,640
2,329
597
260
50
348
420
-
-
-
12,554
**376**
8,379
**8,755**|
|---|---|---|---|---|---|
|||||||
||||||
|
||||||
|
**Page 6**
## **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2021**
## **1. ACCOUNTING POLICIES**
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the financial statements;
## **(a) Accounting Convention**
The accounts are prepared under the historical cost convention. The going concern and accruals concept are in accordance with the Charities Statement of Recommended Practice (SORP).
## **(b) Reserves Policy**
The charity holds financial reserves to ensure that the charity’s work continues without impediment.
## **(c) Incoming Resources**
All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income.
## **(d) Resources Expended**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT, and is reported as part of the expenditure to which it relates.
- Charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
- Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examiner’s fee and costs linked to the management of the charity.
- All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of resources. Costs relating to a particular activity are allocated directly; others are apportioned on an appropriate basis.
## **(e) Taxation**
The Trust has been accepted as a charity for tax purposes and is, therefore, exempt from tax on its income and gains to the extent that income and gains are applicable and applied to charitable purposes only.
## **2. TRUSTEES’ EMOLUMENTS AND EXPENSES**
None of the Trustees received remuneration or were reimbursed for expenses in the year ended 5 April 2021.
**Page 7**
## **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION**
## **NOTES TO THE INCOME AND EXPENSES FOR THE YEAR ENDED 5 APRIL 2021**
|**3. Other income**
Parties and miscellaneous hire
Toddlers
Autistic Wishes and special needs income
Pantomime
Pantomime donation
Friends
Boogie Beat
NDR Grants
Easter Raffle
Shaun
VSEF Grant
**4. Bank interest received**
National Savings Bank
**5. Admin**
Honoraria
Accountancy
Solicitors
|
|**2021**
63
-
-
-
-
-
-
24,000
170
77
500
**24,810**
**2021**
___22
___**22**
**2021**
250
360
900
**1,510**|**2020**
1,641
505
240
332
1,000
90
130
-
-
-
-
**3,938**
**2020**
___24
___**24**
**2020**
750
360
363
**1,473**|
|---|---|---|---|
|||||
**Page 8**
## **GARDEN VILLAGE & DISTRICT COMMUNITY ASSOCIATION**
## **NOTES TO THE INCOME AND EXPENSES FOR THE YEAR ENDED 5 APRIL 2021**
## **6. Materials (cash expenses)**
|Postage and stationery
Car park fees
Repairs
Gifts
Sundries
Cleaning|**2021**
55
-
156
31
-
60
_**302**|**2020**
177
119
169
63
69
-
**597**|
|---|---|---|
|||
|
## **7. Land and Building**
Land and buildings are not shown in the Balance Sheet as they were donated to the Association in 1954 from Wrexham Tenants Limited.