Charlty reglstratlon number 524064 (England and Wal•sl LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 ,f? xeinadin
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS LEGAL AND ADMINISTRATIVE INFORMATION Trust••s Miss K E Crewe A TaOr P Blackwell Charity number (England and Wales) 524064 Ind•dent examln•r Xeinadin North Wesl LimTt8d StAridrews House Yale Busir*ss Village Ellice Way Wr8xh8rn LL13 7YL
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS CONTENTS Page Trustees, repcwt Independent examinerfs rep)rt ststement olfinancial a¢tlvlles Balanc8 5heot Notes to th¢ finanaal ststoments 6-13
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS TRUSTEES, REPORT FOR THE YEAR ENDED 31 JANUAR Y 2025 The trustee5 present their annual report and finanrial stAtements lor Ihe yeBr end&J 31 January 2025. Th8 financial stslements have b8en prepared in accordance vAth the accounting policlès set out in note 1 to the financial statements and compty with the charitys governing docurnent. the Charities Act 2011, FRS 102 The Finan081 R8porbng Standard applicable in the UK and Republic ol Ireland. and the Charities SORP "Accounbng and Rerxjrting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in acctsrdance with the Finanryal Reporting Standard applicable in the UK and Republic of ITeland IFRS 1021" Oblgcllves and actitl•S The charity's continuing aim Is to provide a Soaal WeWar8 Centre and Recreation Grounds for the use of its beneficiaries with the obj8Ct of improwng the o)nditions of lrfe for the beneficiarfes. This É5 done via the provlsion of sporting faTrliti8S. Achievements and performance The Trustees are pleased with ttte improved resuhs especially glven (he difficull Qonomic dimale. How8ver, they realise they cannot b8 CDmplacent in the light of ongoing infiationary pre$5ures and seek to consolidatè results for tho future. Flnancial review Th8 charity's income has increased by nearfy 17% year over year to £64,799 ILSP from £55,461). Thls increase is attributable to Llay Minors Wetlare Institute Limited becoming profitable again in the year and being able to donate surplus profits of £12,220. Excluding this, charitsble income actually fell £2,883 in th8 year. The re8son for thls decreas& was due to no grants being received in the year, compared with £6,547 received from Coalfields regeneration trust in 2024. The majorily of this shortfall has been made up lor by a 51gnificant incr8as8 in MUGA hire income of £4,496162%1. Expenditure has remained cons1Stent with 8 5m811 increase of £1,08412%1 on 2024. Overall, this ha5 led to 8 surplug of £5,124 compared to ll dcficit of £3,130 in the prior year. Th8 chaTity has p0Sve net current assets amounting to £22,37112024 .' £14,667). Reserves poli¢y It 15 the policy of ihe charTty lo wnlnue to accurnulate ffinana81 r88erves. to meet not fvture expected rnaior capital expenditure, but to 8Sso fulfil Sts obligabons to Ltsers of the Institule over the long t8mi. Structu. governance and manayem•nt Llay Miner. Wp.IfarF Institijte and Recreation Grounds is constiluted through ils schem8 document 8s an independent charlty. The Board of Trustees comprises up to Six mernbers including an elected chair. The general control and management of the charity is vested in a management comrnlttee members including the Trustee5 and Tepresentativ8s frorn each of the Institute's sporting Sections. the National Union of Mineworkers and the National Coal Board. The trustees who served during the year and up lo the date of signaturè ol the financial ststernents were.. Miss K E Crewe A Taylui P Blackwell RUltsent and appolntmgnt of trustees Two Trustees are appointed by the National Union of Mbn8work8r5 (North Wales areal, two by CISWO and 2 by a meeting convened by th8 Chanty Secretary, although a Trustee need nc*t be a member of the appointsrenl body. Trustees are appointed for a temi of four years and must sign a declaration of acceptance to act in accordance with the governing document. Any vacancy is notified to the appoinbng body and any COTnpetent Trustge may be re- appoint8d.
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 JANUAR Y 2025 Accountlng and reporting re$ponsibilitie$ The Charities Acl requires the Trustees tts prepare financial statements for each year, which give a truè and fair view of the state of affairs ol the charity at the entj uf the year and of the surplus or deficigncy for the year then ended. In preparing these financial Statements, the Trustges are required to.. Select suitable accounting polioes and apply them on a consislent basis.. Make judgements and estimates that are prudent and reasonable, and Prepare the financial statement on the going ¢on¢em basis ut)less il is inappropriate to pr8sume that the tharity will continue in bu51n855. The Tmstees are responsible for keepirrfJ propèr 8ccounts.ng records, which disclose wfth re83on8ble accuracy 8t any time Ihe financi81 position of the charity and en8ble them lo ensure that the financial staternent5 comply wlh Ihe Charities Act 2011. The Trustees ore also responsible for saleguèrding the assets of the charity and hence for taking step8 for the prevention and detecbon of fraud or other irregtslaritias. Th8 tru5tees' report was approved by the Boarcl of Trustees. Trustee Date..
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS report to the trustèes on my examination of the financial statements of Llay Mlners Wemare Institute and Recreation Ground5 (the chaiityl for the year ended 31 January 2025. ResponslbSlltles and basls of report As the trustees ol the charity you are responsible for th¢ prèparab'on of financial statements in accordance vAth the requlremenls of the Charitle5 Act 2011. I report in respect of my examination of the charity's fin8ncial statements carried out under section 145 of th8 Charities Act 2011. In carrying out my examinatson I have followed the DireGlions given by the Charity Comrnission nder $8ction 14515llbl of the Charities Act 2011. Ind8pendent examinerf& stat•ment Your alteiitioi) is drawn to the fact that the charity has prepared the financial statements in accordance with the relevant verslon of the St8ternent of Recommended Practice applicable to charities pr8paring their financlal statements in aco)rdanee with the Finanrial R8PQrting Standard applica6 in Ihe UK and Republic of Irertd IFRS 1021 in preferenctr to the Accounting and Reporting by Charthes.. Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. l understand that this has been done in order for the financial staternents to provFde a true and fair view in accordani£ wlth UK Generally Accepted Acc4)unting Practsce. I have completed my examination. I confirm th8t no matters have come to my 8ttention in nn8On with the examinats'on giving me cause lo b81igve that in any material respact". accounting recnrds were not kept in resp8ct of the charity as requirad by section 130 of the Charitie5 Act 2011. the financial statements dts not accor(I with Ihoso recorrss., or the financial statements do not cornply with the applicable requirements concerning the form and content of rinandal statements Set out in the Charities (Accounts and Reports) Regulations 2008 other than 8ny requirement that the financial stalPrnpiS give a true and fair view, which 15 nol a matter consided 85 part of an independent examination. I have no conc8Tns Ènd have come gcross no other rnatters in connection wlh the examination to which attention should be drawn in this report in order to enable a proper understanding of the finanaal statements to be reached. Xelnad5n North West Llmlied T J Mitchell FCA stAndrews House Yale Business Vlllage Ellice Way Wrexham LL13 7YL Date.. Zvl),
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUAR Y 2025 Unrestrlcted Restricted funds funds 2025 2025 Total Unrestricted Restricted fvnds funds 2024 2024 rotal 2025 2024 Notes Income from: Donations and legaaes Chantabl? activities 12,270 52,529 12,270 52,529 6.547 48,914 6,547 48,914 Totsl incom• 64,799 64.799 55.461 55.461 Expenditu on- Charitable activities 59,669 59,675 58.582 58,591 Total expendlture 59,669 59,675 58,582 58,591 Nét Incomellexpendlturel and movoment in fund5 5,130 161 5,124 13,1211 191 13.1301 Reconciliation of funds: Fund balances at 1 February 2024 362,292 75,678 437,970 365.413 75,687 441,100 Fund balances at 31 January 2025 367,422 75.672 443,094 362.292 75.678 437,970 The statetnent of financial &ctivitie8 includes 311 gain• and rccogni3ed in ihe y88r. All Income and expenditure derive from continuing activ188.
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS BALANCE SHEET ASAT 31 JANUARY2025 2025 2024 Not•s Fixed a8¥0ts Tangible assets 10 420.723 423.303 Current assèts stocks Debtors Cash at bank and in hand 11 12 9,771 28,828 45,348 9.971 23.445 6.994 83,947 40,410 Creditors= amounts falling due wlthln one year 13 161,5761 (25,7431 Net curr•nt ass•ts 22,371 14,667 Total agsets18#s cuff•nt Ilabilitles 443,094 437,970 The funds of the eharlty R8Strlcted income funds Unrestricted funds 14 15 75.672 367,422 75,678 362,292 443.094 437.970 The ffinancial stat8rnenls werè approved by the Iru8lees un ........... ..... Trusts?
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUAR Y 2025 Aecounting pollel•s Charity information The charity is Llay Miners Wemare Insitute and Recreation Grounds and is 8dministgred in accordan wth the Coal Industry sal WeKare Organisation scheme dated 29 June 2004. TITe Charity Commission number Is 524064. The charity is also known as Llay Miners WeW3re and, locally, as The Welfare. The charity's address is The Ring. Uay, Wrexham, LL12 OTH. 1.1 Basls of prgparatlon The financial statements h8ve been prepared in accordance with Ihe charity's goveming document, the charikn.es Act 2011, FRS 102'The Financial Reporting Stsndard applicable in the UK and Republic of Ireland and the Charities SORP 'Accounting and Reporting by Charities.. Ststement of Recommended Pracb"c8 applicable to charities preparing their accounts in accordance wtth the Finanryal Reporting Standard applicable Sn the UK and Republic of Ire18nd IFRS 102}" The charity is 3 Public Benefit Entity as defined by FRS 102. Tha tharity has iaken 8dv8nt8ge of the provlslons In the SORP for charities not to wepare a ststement of cash flows. The financial statements are prepared in sterfing, which is the functiork81 (Ajrrency of the tharity. Monetsry amounts in these nanCIal statements are rounded to the nearest £. The financial statements have been prepar8d under the historical cosl convenlon on an aecru815 b8SiS. 1.2 Goong ¢oncern At the time of approving the financial staternents. th8 trustees have a reasonabl¢ ¢xpedation that the ¢arity has adequate resources to continue in operaUonal existence for the foreseeable future. Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestrlcted funds are available fc USÈ 8t the discretion of the trustee5 in fvrtheran of Ih&r charitable objectives. Restrict8d funds are subject lo specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted fLJnds are set out in the notes to the financial statements. 1.4 Ineome All incoming resources are included In th$ Stalement of Finanaal Activttses when the charity is entiued lo the income. The following specTfic policies are applied to P8rbcular categories of income.. Incoming resources from donations and legacies is received by way of grants and donations and are included in full in the Statement ol Finanual Activities where receivable. Grants, including govemment grants, where entitlement 15 not contlitional on the delivery of a specific performance by the charity, are recognised when the charity becomes uncondibonally entitled to the grant. Donated serwces and facilities are included at the value Lo the chariiy where this can be quantified. The value of serwce providèd by the volunteers has not been included in this acct]unts. Inve5tmenL inwme is included whgn reivable. Incomlng resources from charitable 8Ctivit18S 8Te a(Lounted for when eamed.
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 Accounting pollci•$ (Continuedl 1.5 Expendlturo Expendilure is recogni5ed on an accrual basi5 as a li8bility is incurred. Expenditure exdudes any VAT and Is r8POrted as part of the expenditure to which it relates. Charit3ble activities comprise those costs incurred by the charity in the delivery of it5 acliwkn'e5 and services for its beneficiaries. It includes bolh costs that Can be allocated diredy to such activities and thos8 COSt5 01 an indirect nature necessary to support them. Govemance costs include those costs associated with meeting the cnStitUtiOnal and statutory rgquirements of the charity and include the independent examiner's feg and costs linked to the management of the charity. All costs are allwated beeen the expenditure categories of the SOFA on a basis designod to refleel Ihe Lise of rp.*niJrrTr.8 relating to a particular activity aTe allocaied direclly., others are apportioned on a appropriate basis. 1.6 Tanglble fixed assèts Tangible fixed assets are initially measured at cost and subsequenuy measured at wst or valuation, net ol depreclation and any impairrnent losse5. Depreciation is regniSed so as to write off the cost or valuation of assets less their residu81 values over thalr useful lives on the tollowing bases.. Freehold land and buildinfjs Fixtures and fith.ngs Not deweciated 25Vh and 10°k r8ducing balance Freehold property Is not depreciatèd. The trustee5 consider th2t the estimated useful lrfè of the property is so long and the residual value so hi9h that depreciation is not considered necessary. In c8rtain instances, sp8afic grants are recelved towards fix8d asset expenditure and the amount Capitalised is net of any corresponding funding received. Any grants received in advance are deferred until th& 8xpenditure 15 incurred. 1.7 Stock Stod<5 are v3lu¢d al ihe luw¥i uf ai Id iiet realisable value, after making due allowancc for obsoLeto and slow-moving items. 1.8 Flnanc5al Instruments The charity has elected to apply the provisions of Section 11 '8asic Financial Instruments, and Section 12 'oth8r Financial Instruments Issues, of FRS 102 to all of it5 financial instrument5. Financial instruments are recognlsed In the charity's balan sheet when the charity becomes party lo thc contractual prowsions of the instrument. Financial assets and liabilibe8 are offset. wth thè net amounts Presented in th8 financial statements, when there is a legally enforceable right lo set Off the recognised amounts and there is an intention lo saltle on a net basis or to realise the asset and settle the liability simultaneously. 8a51¢ flnanclal assets Basic financial assets. which include debtor5 and cash and bank balances, are initially measured al transac¢)[7 price including transaction costs and a subsequently carried at arnortlS8d Cost using the effectwe inlerest Tllethod unless the arrangement constitutes a financing transaction, Whe th.e transaction Is rneasured at the present value tsf the future CeIptS discounted at a market Tale of interest. Financial assets classified as receivable within one year are Not amorbsed.
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUAR Y 2025 Aecountrng pollcles (Continued} Baslc flnancial liabllltl•s Basic Iinancial liabilitles. including creditor5 and bank loans are initially rec(MJnised at transaction price unles5 the arrangement constitutes a fin8ncing transaction, where the debt instrument is measured at the present value ol the future payments discounted at a market rate of intertrst. Finanual liabilities dassified as payable within one year are not amort15ed. Debt instruments ar8 subsequenuy carriad at amortised cos( using the effectlve Intgrest rate method. Trade creditors are obligations to pay for goods or $8rvices that have been acquired In the ordinary ex)urs8 of operations from suppliers. Amounts payable are da5sified as current liabilities if payment Is due thin one year or less. If not, they are pr88enled as non-current li8bilities. Trade creditors are recognised 1nits.ally at transaction price and subsequendy rnea5Ud at amurtised cost using the effective interest method. Derecognltlon of financial Ilabllltles FinanciÈl li8bilities are der8cognised when the charity's contractual obligations explre or are dSscharg8d or cancelled. 1.9 Taxation Llay Miners Welfare Institute and Reexealion Ground5 has been 8pted as a charity for tax purposes and is, therefore, exempt from lax on its income and gains to the extent that income and gains are applicable and applied to charitable purposes only. Income from donations and legacl•s Unr•strlcted lunds 2025 Unr•strlcted funds 2024 Donabons and gifts Grants 12,270 6,547 12,270 6,547 Income from charitable activltJ•s Unrestrlcted funds 2025 Unrestricted funds 21124 Incomlng rnsource8 from eharltlblg adivities Occupational lince fee Room hire MUGA hire Sundries 16,000 24,758 11,771 16,000 25,306 7,275 333 52.529 48,914
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUAR Y 2025 Expendlture on charltable actlvities Charltlble activities Charltible activities 2025 2024 Direct Costs Staff costs Oepreciation and Impairment Rate5 and water Insurance Power, light and heat Building repairs and maintenance Community entertainment events Advertising and promotK)n 11.468 2.580 2,079 14,237 6,078 6.593 11.896 1,714 10,150 2,580 1.702 20,927 6,900 4,234 9,234 56,645 ,727 Share of support and governance costs Ise• nDt• 5) Govèmanca 3,030 2,864 59.675 58,591 Anatysi6 by fund Unreslrlcted funds Restricted funds 59,669 S8.582 59,675 58,591 Support costs allocated to actlvltlg5 2025 Z024 Govemance costs 3,030 2.864 Analysed bets¥een'. Independant examiners fees Professional, consutsncy 3nd l¢g81 fees 650 2,380 650 2,214 3,030 2.864 Net movement in funds 2025 2024 The net movement in funds is stat8d after ch8rgingllcreditingl.. FeÉ*s Paydblts lor Ilie ind8pendent examination of the charitys finanaal Staternents Depreciation of owned tangible fixed zs5ets 650 2.580 650 2,580
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 JANUARY 2025 Trustees Non8 of the truste85 lor any persons conn8Ct8d wth thernl received any remuner8tion or benefrts from the chaity during the year. Employees The average monthly number of employees during lh& year was.. 2025 Number 2024 Numb•r Employment eosts 2025 2024 Wages and salaries 11,468 10,150 There were no employees whose annual remuneration wa5 more than £60,000. Taxation The charity is exempt fr(xn taxalion on its actiwties because all its Income Is opplied for (*8r¢table purposes. 10 Tanglble fixed ass•t5 Freehold14nd FlxtUrn8 and ffttlngs Total C05t At 1 February 2024 408.897 214,355 623,252 At 31 January 2025 408,897 214,355 623,252 Dew•elatlon and impalmient At 1 February 2024 Depreciation charyed in the year 199,949 2,580 199.949 2,580 At 31 January 2025 202.529 202,529 Carylng amount At 31 January 2025 408,897 11,826 420,723 At 31 JanLJ8ry 2024 408,897 14.406 423,303 Freehold property is not depreciated. The Truste8s consider that the eslirnated useful Ilfè of th8 property is so long and the residual value So high that the depreuatlon Is not con8idered ne$sary. 10.
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUAR Y 2025 11 Stocks 2025 2024 Finished goods and goods for resale 9.771 9,971 12 Debtors 2025 2024 Arnounts falling due withln one year: Trade debtors Luilll iu Llay Miiiers Wekfare Institule Limited Prepayments and accrued income 9,481 6.675 19.347 7,462 28,828 23,445 13 Credltors: amounts falllng due wlthin onè y•ar 2025 2024 Other tsxation and social 8eaJrlty Trade Creditors Other credilors Accruals and deferred in¢ome 7,881 21.077 3,316 29,302 5,556 11.911 1.237 7,039 61,576 25,743 14 Restricted funds The restricted funds of the chanty comprise the unexpèndÈd balances of d1)11&4ts"vr oiid grèi)ts held on trust subject to specific conditions by donors as to how ihey rnay be used. At 1 February 2024 R950ufGes At 31 January expanded 2025 75,678 lei 75.672 Provlous yèar.. At 1 February Resources At 31 January 2023 expendèd 2024 75.687 191 75.678 11
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE YEAR ENDED 31 JANUARY 2025 15 Unrestricted fund5 The unrestricted fijnds of the charity comprise the unexp8nded balances of donations and grants which are nol subject to specific conditions by donors 8nd grantors as lo how they rnay be used. These include desNJnated funds which have been set aside out of unrestricte(l fvnds by the trustees for spec¢ purposes. At 1 February 2024 Incoming resources Resources At 31 January expended 2025 General funds 362,292 64,799 {59,6691 367,422 Prevlous year: At 1 February 2023 Incoming resources Resour¢es At 31 January exnded 2024 G8neral fund5 365,413 55,461 {58.582) 362,292 16 Analy$ls of net assets between funds Unrestricted funds 2025 Restricted funds 2025 Total 2025 At 31 January 2025: Tangiblg assets Current assets/lli8bili.eS1 346,197 21,225 74,526 1.146 420,723 22,371 367,422 75,672 443,094 Unrestrlcted funds 2024 Rtstrlctgd funds 2024 Total 2024 At 31 January 2024.. Tangible assets Current assetsllliabilitiesl 348,771 13.521 74,532 1,146 423,303 14,667 362,292 75,678 437,970 12
LLAY MINERS WELFARE INSTITUTE AND RECREATION GROUNDS NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 17 Related party transaclions Llay Miners Welfare Institute Llmited Ilimit8d company number 03158938 registered Sn England & Wales) is obliged by rts Memor8ndum and Artides of Association to COV8nant any surplus to Ihe chadty at the end of each financial period. The surplus of £12,220 was transferred on 31 January 202512024 .' £nil). In a previous year the cl?dllty yrovided a loan of E18.641 lo Llay Miner5 Welfare Instilule Limited in order for the company to continue trading znd lo continue 5UPPOrting the charity in the lulure. A5 at 3131 January 20?5 the balance of this loaTr is £nil12024 E9,3081. 11 is hop8d now the company has returned to prolrtability that no further loans will be required. Llay Miners Welfare Institut8 Limited paid occupation81 licence fees of £16.00012024.' £16,000) to the charity. 13