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2021-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2020 Period start date To 31[st] March 2021 Period end date Charity name: Neuadd Y Plwyf Llannefydd

Charity registration number: 524060

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Promote artistic events, raising money for
good causes.
Promoting events which give individuals/
groups opportunity for indoor sports.
Events for all age groups & inclusivity for
all.
Ensure that equal opportunity is available
to all using the Hall.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Various Concerts for groups or
individuals.
Meeting place for different groups.
Pantomime held over six nights.
Coffee mornings.
Some events have been curtailed due to
the re-build process such as Bingo, Whist
Drives etc..
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees are looking for the Hall to be
hired for groups or individuals – for
entertainment; public groups e.g. Young
Farmers Club; and Educational events.

Additional information (optional) You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38 Various grant funders were approached to
enable the work needed on the building to
be done.
Policy on social investment
including program related
investment		 Para 1.38 None
Contribution made by Para 1.38 All the volunteers have been involved in
clearing the Hall for handover to the
Builder.
volunteers Also in all decisions made following
guidance from our Quantity Surveyor &
Architect.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The main achievement to date has been to
secure grant funding for the renovation.
The installation of the Lift has been a
major addition to the building; and
having the Kitchen / Storeroom on the
same level as the main hall.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Annual Annual Financial Accounts
available.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Any reserves were discussed in the Hall
Committee and were kept to support the
renewal work.
Amount of reserves held Para 1.22 Not normally as the Charity is a not for
profit organisation.
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 N/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No ongoing concerns.

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Currently looking to update this using the
Charity Commissions template.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 3 Trustees and members of the Hall
Committee.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees were appointed by the Hall
Committee.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charityname Neuadd Y Plwyf Llannefydd
Other name the charity uses None
Registered charity number 524060
Charity’s principal address Neuadd y Plwyf
Llannefydd
DINBYCH LL16 5EA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of pers
body) entitled
trustee (if any
Peter Arwel Jones Chairman Llannefydd
Hall Commit
John Mars Jones Treasurer Llannefydd
Hall Commit
Nia Clwyd Dolben
Roberts		 Secretary Llannefydd
Hall Commit

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 None
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 None
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 None

Additional information (optional)

Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) P Arwel Jones Full name(s) Peter Arwel Jones Position (eg Secretary, Chair, Chairman etc)

Date 30/03/24

Neuadd y Plwyf Llannefydd Neuadd y Plwyf Llannefydd Neuadd y Plwyf Llannefydd Charity No
(if any)		 524060
Annual accounts for theperiod
Period start date 4/1/2020 To Period end
date		 3/31/2021

Section A Statement of financial activities

Guidance Notes
Incoming resources (Note 3)
Income and endowments from:
Donations and legacies
S01
Charitable activities
S02
Other trading activities
S03
Investments
S04
Separate material item of income
S05
Other
S06
Total
S07
Resources expended (Note 5)
Expenditure on:
Raising funds
S08
Charitable activities
S09
Separate material item of expense
S10
Other
S11
Total
S12
S13
Net gains/(losses) on investments
S14
Net income/(expenditure)
S15
Extraordinary items
S16
Transfers between funds
S17
Gains and losses on revaluation of fixed assets for the charity’s own use
S18
Other gains/(losses)
S19
Net movement in funds
S20
Reconciliation of funds:
Total funds brought forward
S21
Total funds carried forward
S22
1
Recommended categories by
activity
Net income/(expenditure) before investment
gains/(losses)
Other recognised gains/(losses):		 Total funds
£
£
£
£
£
F01
F02
F03
F04
F05
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Prior year
funds		 Total funds
£
£
£
£
£
F01
F02
F03
F04
F05
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Prior year
funds		 Total funds
£
£
£
£
£
F01
F02
F03
F04
F05
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Prior year
funds		 Total funds
£
£
£
£
£
F01
F02
F03
F04
F05
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Prior year
funds		 Total funds
£
£
£
£
£
F01
F02
F03
F04
F05
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Prior year
funds
1,620 61,480 - 63,100 29,542
2,386 - - 2,386 6,096
- - - - -
- - - -
- - - - -
- - - - -
4,006 61,480 - 65,486 35,638
- - - - -
4,794 16,869 - 21,663 11,610
- - - - -
- - - - -
4,794 16,869 - 21,663 11,610
- 788 44,611 - 43,823 24,028
- - - - -
- 788 44,611 - 43,823 24,028
- - - - -
- - - - -
- - - - -
- - - - -
- 788 44,611 - 43,823 24,028
8,115 19,457 - 27,572 3,544
7,327 64,068 - 71,395 27,572

Section B Balance sheet

Guidance Notes
Fixed assets
Intangible assets
B01
Tangible assets (Note 6)
B02
Heritage assets
B03
Investments
B04
Total fixed assets
B05
Current assets
Stocks
B06
Debtors
B07
Investments
B08
Cash at bank and in hand (Note 7)
B09
Total current assets
B10
B11
Net current assets/(liabilities)
B12
Total assets less current liabilities
B13
B14
Provisions for liabilities
B15
Total net assets or liabilities
B16
Funds of the Charity
Endowment funds
B17
B18
Unrestricted funds
B19
Revaluation reserve
B20
Total funds
B21
Creditors: amounts falling due within
one year
Creditors: amounts falling due after
one year
Restricted income funds (Note 8)
Signed by one or two trustees on behalf of all
the trustees		 Guidance Notes
Fixed assets
Intangible assets
B01
Tangible assets (Note 6)
B02
Heritage assets
B03
Investments
B04
Total fixed assets
B05
Current assets
Stocks
B06
Debtors
B07
Investments
B08
Cash at bank and in hand (Note 7)
B09
Total current assets
B10
B11
Net current assets/(liabilities)
B12
Total assets less current liabilities
B13
B14
Provisions for liabilities
B15
Total net assets or liabilities
B16
Funds of the Charity
Endowment funds
B17
B18
Unrestricted funds
B19
Revaluation reserve
B20
Total funds
B21
Creditors: amounts falling due within
one year
Creditors: amounts falling due after
one year
Restricted income funds (Note 8)
Signed by one or two trustees on behalf of all
the trustees		 £
F01
Unrestricted
funds		 £
F02

Restricted
income
funds		 £
F03
Endowment
funds		 £
F04
Total this
year		 £
F05
Total last
year
- - - - -
- 29,985 - 29,985 24,557
- - - - -
- - - - -
- 29,985 - 29,985 24,557
- - - - -
- - - - -
- - - - -
7,327 84,083 - 91,410 53,015
7,327 84,083 - 91,410 53,015
- - - - -
7,327 84,083 - 91,410 53,015
7,327 114,068 - 121,395 77,572
- 50,000 - 50,000 50,000
- - - - -
7,327 64,068 - 71,395 27,572
- -
64,068
7,327
-		 -
64,068 - 19,457
7,327 8,115
7,327 64,068 - 71,395 27,572
Signature Print Name Date of
approval
dd/mm/yyyy
John Jones
Nia Roberts

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Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

• and with
• and with		 ü the Statement of Recommended Practice: Accounting and Reporting by Charities
preparing their accounts in accordance with the Financial Reporting Standard applicable
in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
the Financial Reporting Standard applicable in the United Kingdom and Republic of
Ireland (FRS 102)
ü

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Section C Notes to the accounts (cont)

Note 2 Accounting policies 2.1 INCOME Recognition of income These are included in the Statement of Financial Activities (SoFA) when: · the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and · the monetary value can be measured with sufficient reliability. Grants and donations are only included in the SoFA when the general income Grants and donations recognition criteria are met (5.10 to 5.12 FRS102 SORP).

In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). Government grants The charity has received government grants in the reporting period 2.2 ASSETS Tangible fixed assets for These are capitalised if they can be used for more than one year. use by charity They are valued at cost.

The depreciation rates and methods used are disclosed in note 9.2.

Section C Notes to the accounts (cont)

Note 3 Analysis of income

Note 3 Analysis of income Analysis of income Analysis of income Analysis of income Analysis of income Analysis of income Analysis of income
Analysis
Total funds
Prior year
£
£
Donations andgifts
120 - - 120 420
Gift Aid
- - - - -
Legacies
- - - - -
1,500 61,480 - 62,980 79,122
- - - -
Donatedgoods, facilities and services
- - - - -
Other
- - - -
Total1,620 61,480 - 63,100 79,542
Hire of hall
386 - - 386 1,400
Fundraising
2,000 - - 2,000 4,696
- - - - -
Other
- - - - -
Total2,386 - - 2,386 6,096
TOTAL INCOME
4,006 61,480 - 65,486 85,638
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Donations
and legacies:
General grants provided by government/other
charities
Membership subscriptions and sponsorships
which are in substance donations
Charitable
activities:		 Analysis
Total funds
Prior year
£
£
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Donations andgifts 120 - - 120 420
Gift Aid - - - - -
Legacies - - - - -
General grants provided by government/other
charities		 1,500 61,480 - 62,980 79,122
Membership subscriptions and sponsorships
which are in substance donations		 - - - -
Donatedgoods, facilities and services - - - - -
Other - - - -
Total 1,620 61,480 - 63,100 79,542
Hire of hall 386 - - 386 1,400
Fundraising 2,000 - - 2,000 4,696
- - - - -
Other - - - - -
2,386 - - 2,386 6,096
4,006 61,480 - 65,486 85,638

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Section C Notes to the accounts (cont)

Note 4 Analysis of receipts of government grants

Government grant 1
Government grant 2
Government grant 3
Other
Government grant 1
Government grant 2
Government grant 3
Other		 Description This year
£		 This year
£
Cyngor Conwy 32,074
Llywodraeth Cymru 29,406
Cyngor Plwyf 1,000
Dwr Cymru 500
Description Total 62,980
Last year
£
Cyngor Conwy 2,070
Sports Lottery 1,500
Llywodraeth Cymru 25,552
This year Total 29,122
Lastyear		 29,122

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Section C Notes to the accounts (cont)

Note 6 Tangible fixed assets

Please complete this note if the charity has any tangible fixed assets

14.1 Cost or valuation

At the beginning of the year
Additions
Revaluations
Disposals
Transfers
At end of the year
14.2 Depreciation and impairments
Basis*
 Rate
At beginning of the year
Disposals
Depreciation
Impairment
Transfers
At end of the year
14.3 Net book value*
Net book value at the beginning of the year
Net book value at the end of the year		 £
Freehold land &
buildings		 £
Other land &
buildings		 £
Plant,
machinery and
motor vehicles		 £

Fixtures, fittings
and equipment		 Total
£
3,317 - 21,240 - 24,557
5,428 - - - 5,428
- - - - -
- - - - -
- - - - -
8,745 - 21,240 - 29,985
SL or RB (Straight
Line or Reducing
Balance)		 SL or RB SL or RB SL or RB SL or RB
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
3,317 - 21,240 - 24,557
8,745 - 21,240 - 29,985

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14.4 Impairment

This year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss. Last year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.

14.5 Revaluation
If an accounting policy of revaluation is adopted, please provide:
the effective date of the revaluation
the name of independent valuer, if applicable
the methods applied and significant assumptions
the carrying amount that would have been recognised had the assets been
carried under the cost model.		 This year
Last year		 This year
Last year
- -

14.6 Other disclosures

(i) Please state the amount of borrowing costs, if any, capitalised in the construction of
tangible fixed assets and the capitalisation rate used.
(ii) Please provide the amount of contractual commitments for the acquisition of tangible
fixed assets.
(iii) Details of the existence and carrying amounts of property, plant and
equipment to which the charity has restricted title or that are pledged as security
for liabilities.		 Thisyear Lastyear
£ £
- -
- -

* The "transfers" row is for movements between fixed asset categories.

** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction.

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Section C Notes to the accounts (cont)

Note 5 Analysis of expenditure

Analysis
Expenditure on raising funds:		 This year
Last year
Total funds
Total funds
£
£
Unrestricted
funds
Restricted
income funds
Endowment
funds
Unrestricted
funds
Restricted
income
funds
Endowment
funds		 This year
Last year
Total funds
Total funds
£
£
Unrestricted
funds
Restricted
income funds
Endowment
funds
Unrestricted
funds
Restricted
income
funds
Endowment
funds		 This year
Last year
Total funds
Total funds
£
£
Unrestricted
funds
Restricted
income funds
Endowment
funds
Unrestricted
funds
Restricted
income
funds
Endowment
funds		 This year
Last year
Total funds
Total funds
£
£
Unrestricted
funds
Restricted
income funds
Endowment
funds
Unrestricted
funds
Restricted
income
funds
Endowment
funds		 This year
Last year
Total funds
Total funds
£
£
Unrestricted
funds
Restricted
income funds
Endowment
funds
Unrestricted
funds
Restricted
income
funds
Endowment
funds		 This year
Last year
Total funds
Total funds
£
£
Unrestricted
funds
Restricted
income funds
Endowment
funds
Unrestricted
funds
Restricted
income
funds
Endowment
funds		 This year
Last year
Total funds
Total funds
£
£
Unrestricted
funds
Restricted
income funds
Endowment
funds
Unrestricted
funds
Restricted
income
funds
Endowment
funds		 This year
Last year
Total funds
Total funds
£
£
Unrestricted
funds
Restricted
income funds
Endowment
funds
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Incurred seeking donations - - - - - - - -
Incurred seeking legacies - - - - - - - -
Incurred seeking grants - - - - -
Operating membership schemes and
social lotteries		 - - - - -
Staging fundraising events - - - - -
Fudraising agents - - - - -
Operating charity shops - - - - -
Operating a trading company
undertaking non-charitable trading
activity		 - - - - -
Advertising, marketing, direct mail and
publicity		 - - - - - - - -
Start up costs incurred in generating
new source of future income		 - - - - - - - -
Database development costs - - - - - - - -
Other trading activities - - - - -
Investment management costs: - - - - -
Portfolio management costs - - - - - - - -
Cost of obtaining investment advice - - - - - - - -
Investment administration costs - - - - - - - -
Intellectual property licencing costs - - - - - - - -
Rent collection, property repairs and
maintenance charges		 - - - - - - - -
- - - - - - - -
Total expenditure on raising funds - - - - - - - -
Expenditure on charitable activities:
Purchases 55 - - 55 91 - - 91
Water Rates 109 109 155 155
Insurance 1,151 1,151 1,133 1,133
Heat and light 1,190 1,190 1,474 1,474
Advertising - - 20 20
Printing and stationery - - 10 10
Repairs 289 289 132 132
Caretaker 2,000 2,000 2,500 2,500
Professional fees 16,869 16,869 - 6,095 6,095
- - - - - - - -
- - - - - - - -
Total expenditure on charitable
activities		 4,794 16,869 - 21,663 5,515 6,095 - 11,610
Separate material item of expense
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total - - - - - - - -
Other
- - - - - - - -

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- - - - - - - -
- - - - - - - -
- - - - - - - -
Total other expenditure
TOTAL EXPENDITURE		 - - - - - - - -
4,794 16,869 - 21,663 5,515 6,095 - 11,610

Other information:

Analysis of expenditure on charitable activities

Thisyear Thisyear Thisyear Thisyear Lastyear Lastyear Lastyear Lastyear
Activity or programme Activities
undertaken
directly		 Grant
funding of
activities		 Support
Costs		 Total this
year		 Activities
undertaken
directly		 Grant
funding of
activities		 Support
Costs		 Total last
year
£ £ £ £ £ £ £ £
Activity1 - - - - - - - -
Activity2 - - - - - - - -
Other - - - - - - - -
Total - - - - - - - -

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Section C Notes to the accounts (cont)

Note 7 Cash at bank and in hand

Short term cash investments (less than 3 months maturity date)
Short term deposits
Cash at bank and on hand
Other
Total		 This year
£		 Last year
£
- -
- -
91,410 53,015
- -
91,410 53,015

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Section C Notes to the accounts (cont)

Note 8 Charity funds

8.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.

* Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

funds
Fund names Type PE, EE
**R or UR ***		 Purpose and Restrictions £
Fund
balances
brought
forward		 Income
£		 Expenditure
£		 Transfers
£		 £
Gains and
losses		 £
Fund
balances
carried
forward
Buildingfund R Development of hall 19,457 61,480 - 16,869 - - 64,068
Current fund U Runningof hall 8,115 4,006 - 4,794 - - 7,327
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Other funds N/a N/a - - - - - -
Total Funds 27,572 65,486 - 21,663 - - 71,395

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Section C Notes to the accounts (cont)

Note 8 Charity funds (cont)

8.2 Details of material funds held and movements during the PREVIOUS reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.

* Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

funds
Fund names Type PE, EE
**R or UR ***		 Purpose and Restrictions £
Fund
balances
brought
forward		 Income
£		 Expenditure
£		 Transfers
£		 £
Gains and
losses		 £
Fund
balances
carried
forward
Buildingfund R Development of hall - 25,552 - 6,095 - - 19,457
Current fund U Runningof hall 3,544 10,086 - 5,515 - - 8,115
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Other funds N/a N/a - - - - - -
Total Funds 3,544 35,638 - 11,610 - - 27,572

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name Neuadd y Plwyf Llannefydd On accounts for the year 31/3/21 Charity no 524060 ended (if any) Set out on pages Full account spreadsheet (remember to include the page numbers of additional sheets)

Report to the trustees

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 /2021 .

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Iona Edwards Date: 12/9/24 Name: Iona Edwards Relevant professional FCA qualification(s) or body (if any): Address: 19 Denbigh Street Llanrwst Conwy LL26 0LL

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER