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2021-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 01 2020 31 Mar 2021

From

To

Section A Reference and administration details

Charity name Llanstephan Memorial Hall Other names charity is known by n/a Registered charity number (if any) 524020

Charity's principal address C/O Treasurer, Craig y Môr, High Street, Llansteffan, Carmarthenshire

Postcode SA33 5JY

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 David Davies Chair n/a n/a
2 Anthea Evans Secretary n/a n/a
3 Rhian Worrell Treasurer n/a n/a
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5
6
7
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9
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11 12 13 14

15 16 17 18 19

20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Conveyance Document dated 29[th] April 1939 Type of governing document

Volunteer group with 3 elected trustees (Chair, Secretary and How the charity is Treasurer) constituted

Volunteers Trustees elected by wider Hall Committee (also Trustee selection methods volunteers appointed by hall local user groups) (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Hall was gifted to the community in 1939. It is run and maintained by volunteers from the community. There are three trustee appointments to aid in the running of the Hall - the Chair, the Secretary and the Treasurer (all volunteers). In addition, local community groups using the Hall on a regular basis (e.g weekly or monthly) put forward one volunteer to the Hall Committee to assist with the running of the Hall and with fundraising efforts. The appointments and volunteer contribution are reviewed annually.

The Hall receives no local government funding. This year 20/21was an exception because 20K of COVID grant money was received.

Section C Objectives and activities

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2

What the charity does:

Summary of the objects of the charity set out in its governing document

Who the charity helps:

How the charity helps:

Llansteffan and immediate environ

The Hall is run and maintained for the good and benefit of the whole community. It is the focal point within the rural village of Llansteffan; providing a safe space for local people and groups to meet (e.g. WI, Yoga, History Society, Evergreen, HUB, Short Mat Bowls etc.).

In addition, many private and community events are held within the Hall (e.g. funeral teas, charity events, concerts, plays, film nights, children’s parties, Village Christmas Carol Service etc.).

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Hire fees are kept as low as is reasonable to ensure the Hall is a sustainable resource for all into the future.

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3

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The contribution made by all the volunteers is huge. The Hall simply would not exist without the volunteers.

Without the huge fundraising effort conducted by volunteers the income from hire fees alone would not cover the annual costs of running the Hall. It would simply close without the work of the small band of dedicated volunteers.

The volunteers, with the support of the community, ensure it remains a positive vibrant space available to all.

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TAR March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

This period covered the turbulent period of the COVID pandemic. It was a difficult time for everyone. The Hall was closed and without the COVID grant money the Charity would have had an excess of expenditure over income.

However, during the closure the time was used constructively to complete some well overdue improvement/maintenance work. The Hall was painted internally and externally. Some internal insulation work was carried out. The floor was professionally sanded and revarnished. Other internal work was done to improve the aesthetics of the Hall.

The fundraising effort continued throughout this period.

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Section E Financial review

During this financial period there was no policy on reserves. Brief statement of the This issue will be addressed at the Dec 22 Hall Council charity’s policy on (committee) meeting. reserves

Details of any funds materially in deficit

NIL

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Rhian Worrell Full name(s) Rhian Worrell Position (eg Secretary, Treasurer Chair, etc) Date 5 Dec 2022

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Llanstephan Memorial Hall 524020

Receipts and payments accounts

1-Jan-20 To

31-Mar-21

For the period from

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Regular User Hire Receipts 1,339 - - 1,339
Fundraising 1,450 - - 1,450
Hire of Hall (one of events) 495 - - 495
Book Sales 165 - - 165
HUB Income 830 - - 830
Donations 100 - - 100
COVID Gov. Grants 20,000 - - 20,000
Misc. Income 1,900 - - 1,900
26,279 - - 26,279
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 26,279 - - 26,279
A3 Payments
Running Costs (Utilities) 4,554 - - 4,554
Caretaker's Honoraria 1,500 - - 1,500
Maintenance, repairs and purchases 9,559 - - 9,559
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 15,613 ] - - 15,613
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 15,613 - - 15,613
Net of receipts/(payments) 10,666 - - 10,666
A5 Transfers between funds - - - -
A6 Cash funds last year end 13,185 - - 13,185
Cash funds this year end 23,851 - - 23,851
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Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted
Categories Details funds funds
B1 Cash funds Cash in Bank Total cash funds to nearest £
23,851
-
-
23,851


to nearest £
-
-
-
-
(agree balances with receipts and payments
account(s))		 OK OK
Unrestricted Restricted
funds funds
B2 Other monetary assets Details to nearest £
-
-
-
-
-
-




to nearest £
-
-
-
-
-
-
B3 Investment assets Details Fund to which
asset belongs		 Cost (optional)
-
-
-
-
-
B4 Assets retained for the Details Fund to which
asset belongs		 Cost (optional)
-
charity’s own use






-
-
-
-
-
-
-
-
Fund to which Amount due
B5 Liabilities Details liability relates



-
-
-
-
-
(optional)
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name

Signed by one or two trustees on behalf of all the trustees

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CC16a
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Last year
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to the nearest £

-

-

-

-

Endowment funds to nearest £ - - - -

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OK
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Endowment funds to nearest £ - - - - - -

Current value (optional)

-

Current value (optional)

When due (optional)

Date of approval

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the Charity Name trustees/ members Llansteffan Memorial Hall of 31/03/2021 Charity 524020 On accounts for the no (if year ended any)

Set out on pages 1-2 of the Accounts

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021

Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention in connection with the statement examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Jean Reynolds Date: 5/12/2022 Name: Jean Reynolds Relevant CIPFA , MAAT professional

1

IER

October 2018

qualification(s) or body (if any):

Address: Rhooks Farm Llanybri Carmarthen

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

2

IER

October 2018

Give here brief details of any items that the examiner wishes to disclose .

3

IER

October 2018