## **Trustees' Annual Report for the period**
Period start date Period end date 01 01 2020 31 Mar 2021
**From**
**To**
## Section A Reference and administration details
**Charity name** Llanstephan Memorial Hall **Other names charity is known by** n/a **Registered charity number (if any)** 524020
**Charity's principal address** C/O Treasurer, Craig y Môr, High Street, Llansteffan, Carmarthenshire
**Postcode SA33 5JY**
**Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 David Davies Chair n/a n/a
2 Anthea Evans Secretary n/a n/a
3 Rhian Worrell Treasurer n/a n/a
4
5
6
7
8
9
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10
11 12 13 14
15 16 17 18 19
20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Conveyance Document dated 29[th] April 1939 Type of governing document
- (eg. trust deed, constitution)
Volunteer group with 3 elected trustees (Chair, Secretary and How the charity is Treasurer) constituted
- (eg. trust, association, company)
Volunteers Trustees elected by wider Hall Committee (also Trustee selection methods volunteers appointed by hall local user groups) (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The Hall was gifted to the community in 1939. It is run and maintained by volunteers from the community. There are three trustee appointments to aid in the running of the Hall - the Chair, the Secretary and the Treasurer (all volunteers). In addition, local community groups using the Hall on a regular basis (e.g weekly or monthly) put forward one volunteer to the Hall Committee to assist with the running of the Hall and with fundraising efforts. The appointments and volunteer contribution are reviewed annually.
The Hall receives no local government funding. This year 20/21was an exception because 20K of COVID grant money was received.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
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2
## **What the charity does:**
- General Charitable Purposes
- Arts/culture/heritage/science Human Rights/religious Or Racial Harmony/equality Or Diversity
- Recreation
**Summary of the objects of the charity set out in its governing document**
## **Who the charity helps:**
- Children/young People
- Elderly/old People
- The General Public/Local Community
## **How the charity helps:**
- Provides Buildings/facilities/open Space
- **Where the charity operates:**
Llansteffan and immediate environ
The Hall is run and maintained for the good and benefit of the whole community. It is the focal point within the rural village of Llansteffan; providing a safe space for local people and groups to meet (e.g. WI, Yoga, History Society, Evergreen, HUB, Short Mat Bowls etc.).
In addition, many private and community events are held within the Hall (e.g. funeral teas, charity events, concerts, plays, film nights, children’s parties, Village Christmas Carol Service etc.).
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Hire fees are kept as low as is reasonable to ensure the Hall is a sustainable resource for all into the future.
March **2012**
**TAR**
3
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
The contribution made by all the volunteers is huge. The Hall simply would not exist without the volunteers.
Without the huge fundraising effort conducted by volunteers the income from hire fees alone would not cover the annual costs of running the Hall. It would simply close without the work of the small band of dedicated volunteers.
The volunteers, with the support of the community, ensure it remains a positive vibrant space available to all.
March **2012**
**TAR**
4
TAR
March 2012
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This period covered the turbulent period of the COVID pandemic. It was a difficult time for everyone. The Hall was closed and without the COVID grant money the Charity would have had an excess of expenditure over income.
However, during the closure the time was used constructively to complete some well overdue improvement/maintenance work. The Hall was painted internally and externally. Some internal insulation work was carried out. The floor was professionally sanded and revarnished. Other internal work was done to improve the aesthetics of the Hall.
The fundraising effort continued throughout this period.
March **2012**
**TAR**
6
## **Section E Financial review**
During this financial period there was no policy on reserves. **Brief statement of the** This issue will be addressed at the Dec 22 Hall Council **charity’s policy on** (committee) meeting. **reserves**
**Details of any funds materially in deficit**
NIL
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** Rhian Worrell **Full name(s)** Rhian Worrell **Position (eg Secretary,** Treasurer **Chair, etc) Date** 5 Dec 2022
March **2012**
**TAR**
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**Llanstephan Memorial Hall 524020**
## **Receipts and payments accounts**
1-Jan-20 **To**
31-Mar-21
**For the period from**
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Regular User Hire Receipts 1,339 - - 1,339
Fundraising 1,450 - - 1,450
Hire of Hall (one of events) 495 - - 495
Book Sales 165 - - 165
HUB Income 830 - - 830
Donations 100 - - 100
COVID Gov. Grants 20,000 - - 20,000
Misc. Income 1,900 - - 1,900
26,279 - - 26,279
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 26,279 - - 26,279
A3 Payments
Running Costs (Utilities) 4,554 - - 4,554
Caretaker's Honoraria 1,500 - - 1,500
Maintenance, repairs and purchases 9,559 - - 9,559
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 15,613 ] - - 15,613
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 15,613 - - 15,613
Net of receipts/(payments) 10,666 - - 10,666
A5 Transfers between funds - - - -
A6 Cash funds last year end 13,185 - - 13,185
Cash funds this year end 23,851 - - 23,851
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Cash in Bank|**_Total cash funds_**|**to nearest £**
**23,851**
**-**
**-**
**23,851**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))||OK|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
Signed by one or two trustees on behalf of all the trustees
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CC16a
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Last year
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## **to the nearest £**
**-**
**-**
**-**
**-**
**Endowment funds to nearest £ - - - -**
**----- Start of picture text -----**
OK
**----- End of picture text -----**
**Endowment funds to nearest £ - - - - - -**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
Date of approval
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the** Charity Name **trustees/ members** Llansteffan Memorial Hall **of** 31/03/2021 **Charity** 524020 **On accounts for the no (if year ended any)**
**Set out on pages** 1-2 of the Accounts
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** Jean Reynolds **Date:** 5/12/2022 **Name:** Jean Reynolds **Relevant** CIPFA , MAAT **professional**
1
**IER**
**October 2018**
**qualification(s) or body (if any):**
**Address:** Rhooks Farm Llanybri Carmarthen
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**IER**
**October 2018**
## **Give here brief details of any items that the examiner wishes to disclose** .
3
**IER**
**October 2018**