REGISTERED CHARITY NUMBER: 523895
Report of the Trustees and Unaudited Financial Statements For The Year Ended 31 December 2023
for Llandybie Public Memorial Hall
Waltwood Accountants
Certified Public Accountants
46 Gurnos Road Ystalyfera Swansea SA9 2HY
Llandybie Public Memorial Hall
Contents of the Financial Statements for the year ended 31 December 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 to 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 11 |
| Detailed Statement of Financial Activities | 12 |
Llandybie Public Memorial Hall Report of the Trustees for the year ended 31 December 2023
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 523895 Principal address Woodfield Road Llandybie Ammanford Carmarthenshire SA18 3UR Trustees Chairperson Sammy Davies Secretary Ann Richards Treasurer Delyth Price Committee Members Independent Examiner Neil C Barrett f.c.p.a. Waltwood Accountants 46 Gurnos Road Ystalyfera Swansea SA9 2HY STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Events and activities which take place at the Memorial Hall on a regular basis Hywel Dda Health Board Leg Ulcer Clinic Actif Sport and Leisure Burlesque Dancing The Old Mill Foundation Weight Loss Your Way with Paula Girl Guides Llandeilo Quilters Llandybie Womens Institute Footcare Dawnswyr Penrhyd The Mix Social Group K9 Connections Dog Training Macular Society Llandybie Youth Club Happy Paws Special Olympics Carmarthen Ammanford Evangelical Church Kirks Canine Academy
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Llandybie Public Memorial Hall
Report of the Trustees for the year ended 31 December 2023
One Off and Block bookings Hywel Dda Health Board Carmarthenshire County Council Mess up the mess Menter Dinefwr Local Congregation of Jehovah’s Witnesses Family Fostering Partners The Wallich Carmarthen East and Dinefwr Labour Party Childrens Parties and Wedding Receptions
Key links built between: Health board Local GP’s 3[rd] sector broker A number of 3[rd] sector organisations
In 2022 we seen a welcomed increase in Hall hire from the previous year. Despite the pandemic creating uncertain times for us and many others, we have managed to recover from the well. We hope 2023 will continue to surpass our expectations. We would like to thank all Hall users for their continued support of the Hall.
We would also like to thank Llandybie Community Council for their continued support and annual donation to the Hall.
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Independent Examiner's Report to the Trustees of Llandybie Public Memorial Hall
I report on the financial statements of the Charity on pages 6 to 12 for the year ended 31st December 2023
Respective responsibilities of trustees and examiner
The Charity's trustees are responsible for the preparation of the financial statements. The trustees are satisfied that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination.
Having satisfied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to:-
a) examine the accounts under section 145 of the Act;
b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and;
c) to state whether particular matters have come to my attention.
Basis of opinion and scope of work undertaken
I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements , and seeking explanations from you as trustees concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities legislation and that the financial statements comply with the SORP, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements.
The procedures undertaken do not provide all the evidence that would be required in an audit , and information supplied by the trustees in the course of the examination is not subjected to audit tests or
enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtain written assurances from the trustees of all material matters.
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Independent Examiner's Statement, report and opinion
Subject to the limitations upon the scope of my work as detailed above , in connection with my examination, I can confirm that
1) this is a report in respect of an examination carried out under section 145 of the Act and in accordance with any directions given by the Commission under subsection (5)(b) of that section which are applicable;
and that no matter has come to my attention in connection with my examination which gives me reasonable cause to believe that in any material respect the requirements
(i) to keep accounting records in accordance with section 130 of the Act;
(ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Act and;
(iii) that the financial statements be prepared in accordance with the methods and principles set out in the Statement of Recommended Practice - Accounting and Reporting by Charities
have not been met; or
to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached;
Neil C Barrett f.c.p.a. Waltwood Accountants 46 Gurnos Road Ystalyfera Swansea SA9 2HY
Date: .............................................
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Llandybie Public Memorial Hall
Statement of Financial Activities for the year ended
31 December 2023
| Notes INCOMING RESOURCES Incoming resources from generated funds Voluntary income 2 Investment income 3 Incoming resources from charitable activities 4 Charitable activities Total incoming resources RESOURCES EXPENDED Charitable activities 5 Charitable activities Governance costs 6 Other resources expended 7 Total resources expended NET INCOMING/(OUTGOING) RESOURCES RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 1,600 428 63,753 65,781 64,228 3,120 - 67,348 (1,567) 737,438 735,871 |
Restricted funds £ - - - - - - - - - 3,267 3,267 |
31st Dec 2023 Total Funds £ 1,600 428 63,753 65,781 64,228 3,120 - 67,348 (1,567) 740,705 739,138 |
31st Dec 2022 Total funds £ 1,485 29 61,385 |
|---|---|---|---|---|
| 62,899 52,550 3,640 - |
||||
| 56,190 6,709 733,996 |
||||
| 740,705 |
The notes form part of these financial statements
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Llandybie Public Memorial Hall Balance Sheet at 31 December 2023
| Notes FIXED ASSETS Tangible assets 10 CURRENT ASSETS Stocks 11 Debtors 12 Cash at bank and in hand CREDITORS Amounts falling due within one year 13 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 14 Unrestricted funds: General fund Revaluation surplus Restricted funds: Main Grant TOTAL FUNDS |
31st Dec 2023 £ 667,744 285 3,240 71,544 75,069 (3,675) 71,394 739,138 739,138 176,895 558,976 735,871 3,267 739,138 |
31st Dec 2022 £ 668,738 285 4,525 69,933 |
|---|---|---|
| 74,743 (2,776) |
||
| 71,967 | ||
| 740,705 | ||
| 740,705 | ||
| 178,462 558,976 |
||
| 737,438 3,267 |
||
| 740,705 |
The financial statements were approved by the Board of Trustees on ......./........./............ and were signed on its behalf by:
.............................................
S Davies - Trustee
.............................................
A Richards -Trustee
The notes form part of these financial statements
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Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended 31 December 2023
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention with items recognized at cost or transaction value unless otherwise stated in the relevant notes to the accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery 25% reducing balance Computer equipment 15% reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
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Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended
31 December 2023 (Continued)
2. VOLUNTARY INCOME
| 2. VOLUNTARY INCOME | ||||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | |||||
| funds | funds | 31st Dec | 2023 | 31st Dec 2022 | ||
| £ | £ | £ | £ | |||
| Other Grants & Donations | - | - | - | - | ||
| Llandybie Media Resource Centre | - | - | - | - | ||
| Main Grants | 1,600 | - | 1,600 | 1,485 | ||
| 1,600 | - | 1,600 | 1,485 | |||
| 3. INVESTMENT INCOME | ||||||
| 31st Dec 2023 | 31st Dec 2022 | |||||
| £ | £ | |||||
| Deposit account interest | 428 | 29 | ||||
| 428 | 29 |
4. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
| Hire of hall and sundry income Post Office income 5. CHARITABLE ACTIVITIES COSTS Catering, kitchen and bar purchases Post Office purchases Wages and staff pensions Repairs, renewals and cleaning Sundry expenses Light and heat Training Water rates Fire safety and alarms Telephone and office expenses Licences Depreciation Insurance Bank charges |
Unrestricted funds £ 55,111 8,642 63,753 Unrestricted funds £ - - 34,762 10,675 - 10,630 - 870 1,476 2,344 - 994 2,477 - 64,228 |
Restricted funds £ - - - Restricted funds £ - - - - - - - - - - - - - - - |
31st Dec 2023 £ 55,111 8,642 63,753 31st Dec 2023 £ - - 34,762 10,675 - 10,630 - 870 1,476 2,344 - 994 2,477 - 64,228 |
31st Dec 2022 £ 51,961 9,424 |
|---|---|---|---|---|
| 61,385 | ||||
| 31st Dec 2022 £ - - 32,105 5,420 - 7,738 - 392 1,370 1,795 - 1,311 2,419 - |
||||
| 52,550 |
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Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended
31 December 2023
(Continued)
6. GOVERNANCE COSTS
| Honaria Professional fees (including accountancy) Bank interest 7. OTHER RESOURCES EXPENDED Hall improvements and capital expenditure |
Unrestricted funds £ 2,400 720 - 3,120 Unrestricted funds £ - - |
Restricted funds £ - - - - Restricted funds £ - - |
31st Dec 2023 £ 2,400 720 - 3,120 31st Dec 2023 £ - - |
31st Dec 2022 £ 2,400 1,240 - |
|---|---|---|---|---|
| 3,640 | ||||
| 31st Dec 2022 £ - |
||||
| - |
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for this year nor for the prior year .
Trustees' Expenses
There were no trustees' expenses paid for this year nor for the prior year.
9. STAFF COSTS
| Wages and salaries Social security The average monthly number of employees during the year was as follows: Average number of employees |
31st Dec 2023 £ 34,762 - 34,762 31st Dec 2023 £ 2 2 |
31st Dec 2022 £ 32,105 - |
|---|---|---|
| 32,105 | ||
| 31st Dec 2022 £ 2 |
||
| 2 |
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Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended
31 December 2023 (Continued)
10. TANGIBLE FIXED ASSETS
| Freehold property COST Opening 664,529 Additions - Grants received - Closing 664,529 DEPRECIATION Opening - Charge for year - Closing - NET BOOK VALUE AT 31st Dec 2023 664,529 31st Dec 2022 664,529 11. STOCKS Stocks 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Amounts recoverable on contract Prepayments 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Wages creditor |
Plant and machinery 24,595 - 24,595 20,966 907 21,873 2,722 3,629 |
Computer equipment 3,101 - - 3,101 2,521 87 2,608 493 580 31st Dec 2023 £ 285 |
Totals 692,225 - - |
|---|---|---|---|
| 692,225 | |||
| 23,487 994 |
|||
| 24,481 | |||
| 667,744 | |||
| 668,738 | |||
| 31st Dec 2022 £ 285 |
|||
| 285 | 285 | ||
| 31st Dec 2023 £ 3,240 - 3,240 31st Dec 2023 £ 3,675 - 3,675 |
31st Dec 2022 £ 4,525 - |
||
| 4,525 | |||
| 31st Dec 2022 £ 2,776 - |
|||
| 2,776 |
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Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended
31 December 2023 (Continued)
14. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Fixed assets Current assets Current liabilities |
Unrestricted funds £ 667,744 71,802 (3,675) 735,871 |
Restricted funds £ - 3,267 - 3,267 |
31st Dec 2023 £ 667,744 75,069 (3,675) 739,138 |
31st Dec 2022 £ 668,738 74,743 (2,776) |
|---|---|---|---|---|
| 740,705 |
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Llandybie Public Memorial Hall
Detailed Statement of Financial Activities for the year ended 31 December 2023
| INCOMING RESOURCES Voluntary income Other Grants & Donations Llandybie Media Resource Centre Main Grants Investment income Deposit account interest Incoming resources from charitable activities Hire of hall and sundry income Post Office income Total income RESOURCES EXPENDED Charitable activities Catering, kitchen and bar purchases Post Office purchases Wages and staff pensions Repairs, renewals and cleaning Sundry expenses Light and heat Training Water rates Fire safety and alarms Telephone and office expenses Licences Depreciation Governance costs Honaria Professional fees (including accountancy) Bank interest Other resources expended Hall improvements and capital expenditure Support costs Management Insurance Finance Bank charges Total resources expended Net income / (expenditure) |
31st Dec 2023 £ - - 1,600 428 55,111 8,642 65,781 - - 34,762 10,675 - 10,630 - 870 1,476 2,344 - 994 2,400 720 - - 2,477 - 67,348 (1,567) |
31st Dec 2022 £ - - 1,485 29 51,961 9,424 |
|---|---|---|
| 62,899 - - 32,105 5,420 - 7,738 - 392 1,370 1,795 - 1,311 2,400 1,240 - - 2,419 - |
||
| 56,190 | ||
| 6,709 |
This page does not form part of the statutory financial statements
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