**REGISTERED CHARITY NUMBER: 523895**
**Report of the Trustees and Unaudited Financial Statements For The Year Ended 31 December 2023**
## **for Llandybie Public Memorial Hall**
## **Waltwood Accountants**
Certified Public Accountants
46 Gurnos Road Ystalyfera Swansea SA9 2HY
## **Llandybie Public Memorial Hall**
## **Contents of the Financial Statements for the year ended 31 December 2023**
||Page|
|---|---|
|Report of the Trustees|1 to 2|
|Independent Examiner's Report|3 to 4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 to 11|
|Detailed Statement of Financial Activities|12|
## **Llandybie Public Memorial Hall Report of the Trustees for the year ended 31 December 2023**
**REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 523895 **Principal address** Woodfield Road Llandybie Ammanford Carmarthenshire SA18 3UR **Trustees** Chairperson Sammy Davies Secretary Ann Richards Treasurer Delyth Price **Committee Members Independent Examiner** Neil C Barrett f.c.p.a. Waltwood Accountants 46 Gurnos Road Ystalyfera Swansea SA9 2HY **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
**Events and activities which take place at the Memorial Hall on a regular basis** Hywel Dda Health Board Leg Ulcer Clinic Actif Sport and Leisure Burlesque Dancing The Old Mill Foundation Weight Loss Your Way with Paula Girl Guides Llandeilo Quilters Llandybie Womens Institute Footcare Dawnswyr Penrhyd The Mix Social Group K9 Connections Dog Training Macular Society Llandybie Youth Club Happy Paws Special Olympics Carmarthen Ammanford Evangelical Church Kirks Canine Academy
1
## **Llandybie Public Memorial Hall**
## **Report of the Trustees for the year ended 31 December 2023**
**One Off and Block bookings** Hywel Dda Health Board Carmarthenshire County Council Mess up the mess Menter Dinefwr Local Congregation of Jehovah’s Witnesses Family Fostering Partners The Wallich Carmarthen East and Dinefwr Labour Party Childrens Parties and Wedding Receptions
**Key links built between:** Health board Local GP’s 3[rd] sector broker A number of 3[rd] sector organisations
In 2022 we seen a welcomed increase in Hall hire from the previous year. Despite the pandemic creating uncertain times for us and many others, we have managed to recover from the well. We hope 2023 will continue to surpass our expectations. We would like to thank all Hall users for their continued support of the Hall.
We would also like to thank Llandybie Community Council for their continued support and annual donation to the Hall.
2
## **Independent Examiner's Report to the Trustees of Llandybie Public Memorial Hall**
I report on the financial statements of the Charity on pages 6 to 12 for the year ended 31st December 2023
## **Respective responsibilities of trustees and examiner**
The Charity's trustees are responsible for the preparation of the financial statements. The trustees are satisfied that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination.
Having satisfied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to:-
a) examine the accounts under section 145 of the Act;
b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and;
c) to state whether particular matters have come to my attention.
## **Basis of opinion and scope of work undertaken**
I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements , and seeking explanations from you as trustees concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities legislation and that the financial statements comply with the SORP, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements.
The procedures undertaken do not provide all the evidence that would be required in an audit , and information supplied by the trustees in the course of the examination is not subjected to audit tests or
enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtain written assurances from the trustees of all material matters.
3
## **Independent Examiner's Statement, report and opinion**
Subject to the limitations upon the scope of my work as detailed above , in connection with my examination, I can confirm that
1) this is a report in respect of an examination carried out under section 145 of the Act and in accordance with any directions given by the Commission under subsection (5)(b) of that section which are applicable;
and that no matter has come to my attention in connection with my examination which gives me reasonable cause to believe that in any material respect the requirements
(i) to keep accounting records in accordance with section 130 of the Act;
(ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Act and;
(iii) that the financial statements be prepared in accordance with the methods and principles set out in the Statement of Recommended Practice - Accounting and Reporting by Charities
have not been met; or
to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached;
Neil C Barrett f.c.p.a. Waltwood Accountants 46 Gurnos Road Ystalyfera Swansea SA9 2HY
Date: .............................................
4
## **Llandybie Public Memorial Hall**
## **Statement of Financial Activities for the year ended**
## **31 December 2023**
|Notes
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
2
Investment income
3
**Incoming resources from charitable activities**
4
Charitable activities
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
5
Charitable activities
**Governance costs**
6
**Other resources expended**
7
**Total resources expended**
**NET INCOMING/(OUTGOING) RESOURCES**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
funds
£
1,600
428
63,753
65,781
64,228
3,120
-
67,348
(1,567)
737,438
735,871|Restricted
funds
£
-
-
-
-
-
-
-
-
-
3,267
3,267|31st Dec
2023
Total Funds
£
1,600
428
63,753
65,781
64,228
3,120
-
67,348
(1,567)
740,705
739,138|31st Dec
2022
Total funds
£
1,485
29
61,385|
|---|---|---|---|---|
|||||62,899
52,550
3,640
-|
|||||56,190
6,709
733,996|
|||||740,705|
The notes form part of these financial statements
5
## **Llandybie Public Memorial Hall Balance Sheet at 31 December 2023**
|Notes
**FIXED ASSETS**
Tangible assets
10
**CURRENT ASSETS**
Stocks
11
Debtors
12
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
13
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
14
Unrestricted funds:
General fund
Revaluation surplus
Restricted funds:
Main Grant
**TOTAL FUNDS**|31st Dec 2023
£
667,744
285
3,240
71,544
75,069
(3,675)
71,394
739,138
739,138
176,895
558,976
735,871
3,267
739,138|31st Dec 2022
£
668,738
285
4,525
69,933|
|---|---|---|
|||74,743
(2,776)|
|||71,967|
|||740,705|
|||740,705|
|||178,462
558,976|
|||737,438
3,267|
|||740,705|
The financial statements were approved by the Board of Trustees on ......./........./............ and were signed on its behalf by:
.............................................
S Davies - Trustee
.............................................
A Richards -Trustee
The notes form part of these financial statements
6
## **Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended 31 December 2023**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention with items recognized at cost or transaction value unless otherwise stated in the relevant notes to the accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery 25% reducing balance Computer equipment 15% reducing balance
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
7
## **Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended**
## **31 December 2023 (Continued)**
## **2. VOLUNTARY INCOME**
|**2. VOLUNTARY INCOME**|||||||
|---|---|---|---|---|---|---|
||Unrestricted|Restricted|||||
||funds|funds||31st Dec|2023|31st Dec 2022|
||£|£||£||£|
|Other Grants & Donations|-||-||-|-|
|Llandybie Media Resource Centre|-||-||-|-|
|Main Grants|1,600||-|1,600||1,485|
||1,600||-|1,600||1,485|
|**3. INVESTMENT INCOME**|||||||
|||||31st Dec 2023||31st Dec 2022|
|||||£||£|
|Deposit account interest|||||428|29|
||||||428|29|
## **4. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES**
|Hire of hall and sundry income
Post Office income
**5. CHARITABLE ACTIVITIES COSTS**
Catering, kitchen and bar purchases
Post Office purchases
Wages and staff pensions
Repairs, renewals and cleaning
Sundry expenses
Light and heat
Training
Water rates
Fire safety and alarms
Telephone and office expenses
Licences
Depreciation
Insurance
Bank charges|Unrestricted
funds
£
55,111
8,642
63,753
Unrestricted
funds
£
-
-
34,762
10,675
-
10,630
-
870
1,476
2,344
-
994
2,477
-
64,228|Restricted
funds
£
-
-
-
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|31st Dec 2023
£
55,111
8,642
63,753
31st Dec 2023
£
-
-
34,762
10,675
-
10,630
-
870
1,476
2,344
-
994
2,477
-
64,228|31st Dec 2022
£
51,961
9,424|
|---|---|---|---|---|
|||||61,385|
|||||31st Dec 2022
£
-
-
32,105
5,420
-
7,738
-
392
1,370
1,795
-
1,311
2,419
-|
|||||52,550|
8
## **Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended**
## **31 December 2023**
## **(Continued)**
## **6. GOVERNANCE COSTS**
|Honaria
Professional fees (including accountancy)
Bank interest
**7. OTHER RESOURCES EXPENDED**
Hall improvements and capital expenditure|Unrestricted
funds
£
2,400
720
-
3,120
Unrestricted
funds
£
-
-|Restricted
funds
£
-
-
-
-
Restricted
funds
£
-
-|31st Dec 2023
£
2,400
720
-
3,120
31st Dec 2023
£
-
-|31st Dec 2022
£
2,400
1,240
-|
|---|---|---|---|---|
|||||3,640|
|||||31st Dec 2022
£
-|
|||||-|
## **8. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for this year nor for the prior year .
## **Trustees' Expenses**
There were no trustees' expenses paid for this year nor for the prior year.
## **9. STAFF COSTS**
|Wages and salaries
Social security
The average monthly number of employees during the year was as follows:
Average number of employees|31st Dec 2023
£
34,762
-
34,762
31st Dec 2023
£
2
2|31st Dec 2022
£
32,105
-|
|---|---|---|
|||32,105|
|||31st Dec 2022
£
2|
|||2|
9
## **Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended**
## **31 December 2023 (Continued)**
## **10. TANGIBLE FIXED ASSETS**
|Freehold
property
**COST**
Opening
664,529
Additions
-
Grants received
-
Closing
664,529
**DEPRECIATION**
Opening
-
Charge for year
-
Closing
-
**NET BOOK VALUE AT**
31st Dec 2023
664,529
31st Dec 2022
664,529
**11. STOCKS**
Stocks
**12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Amounts recoverable on contract
Prepayments
**13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Wages creditor|Plant and
machinery
24,595
-
24,595
20,966
907
21,873
2,722
3,629|Computer
equipment
3,101
-
-
3,101
2,521
87
2,608
493
580
31st Dec 2023
£
285|Totals
692,225
-
-|
|---|---|---|---|
||||692,225|
||||23,487
994|
||||24,481|
||||667,744|
||||668,738|
||||31st Dec 2022
£
285|
|||285|285|
|||31st Dec 2023
£
3,240
-
3,240
31st Dec 2023
£
3,675
-
3,675|31st Dec 2022
£
4,525
-|
||||4,525|
||||31st Dec 2022
£
2,776
-|
||||2,776|
10
## **Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended**
## **31 December 2023 (Continued)**
## **14. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Fixed assets
Current assets
Current liabilities|Unrestricted
funds
£
667,744
71,802
(3,675)
735,871|Restricted
funds
£
-
3,267
-
3,267|31st Dec 2023
£
667,744
75,069
(3,675)
739,138|31st Dec 2022
£
668,738
74,743
(2,776)|
|---|---|---|---|---|
|||||740,705|
11
## **Llandybie Public Memorial Hall**
## **Detailed Statement of Financial Activities for the year ended 31 December 2023**
|**INCOMING RESOURCES**
**Voluntary income**
Other Grants & Donations
Llandybie Media Resource Centre
Main Grants
**Investment income**
Deposit account interest
**Incoming resources from charitable activities**
Hire of hall and sundry income
Post Office income
**Total income**
**RESOURCES EXPENDED**
**Charitable activities**
Catering, kitchen and bar purchases
Post Office purchases
Wages and staff pensions
Repairs, renewals and cleaning
Sundry expenses
Light and heat
Training
Water rates
Fire safety and alarms
Telephone and office expenses
Licences
Depreciation
**Governance costs**
Honaria
Professional fees (including accountancy)
Bank interest
**Other resources expended**
Hall improvements and capital expenditure
**Support costs**
**Management**
Insurance
**Finance**
Bank charges
**Total resources expended**
**Net income / (expenditure)**|31st Dec 2023
£
-
-
1,600
428
55,111
8,642
65,781
-
-
34,762
10,675
-
10,630
-
870
1,476
2,344
-
994
2,400
720
-
-
2,477
-
67,348
(1,567)|31st Dec 2022
£
-
-
1,485
29
51,961
9,424|
|---|---|---|
|||62,899
-
-
32,105
5,420
-
7,738
-
392
1,370
1,795
-
1,311
2,400
1,240
-
-
2,419
-|
|||56,190|
|||6,709|
This page does not form part of the statutory financial statements
12