CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From l January 2024 To 31 December 2024 Charity name: The Oulton Institute Charity registration number: 523794 Objertives and Artivities Summary ofthe purposes of the charity as set out in its governing document. Para 1.17 The object of the Institute is to manage and control by charitsble means but not othewise the freehold property at Oulton in the County of York described in and conveyed by a Conveyan dated 7 July 1893 and made beeeTr Edmund Cafverley of the one part and himself and other of the other part (now vested in Trustees on Ihalf of the Institute) for the purpose of a village hall for the use of the inhabitants of the parishes of Oulton and Woodlesford without distinction of p)litical religious or other opinions including use for meetings, lectures and classes and for other fomis of recreation and leisure time with the obj'ect of improving the conditions of life for the said inhabitsnts. Summary of the main activilies in relalion to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17and 1.19 The year 2024 was a continuation of nomialty. M05t of the ular activities continued with one or tr40 additions and1055es. Children's birthday parties were a regular featu at wkerS in the Hall. The furbIShed Hall continues to impress. The Fair Exchange (link and build the local community) run a number of events at the Institute including an Art Class, Coffee Morning, Salsa and Healing Minds w*kly and Craft & Chat fortnightly. The local Oulton & Woodlesford NeighUrhood Forum Conrned with planning for the future of our villages continued to use the building for their monthly meetings and will continue in 2025. A noti b)ard is provided to art as an infomiation ntre for the group. The Annual servi of ReMernbran was held in the Hall before attendees made their way to the local War Memorial for the two minute silence. Many then tUrned to the Hall for a wamiing Tealcoffee and biscuits hosted by the Management Committee. The Trust&s again organised the Annual Craft Fair, which was well received by all, to raise funds for upkeep of the Institute. The weekly Tea Dan is now a regular feabjre and contributed to our Fund-raising effort. All the available offl Spa is now let and we had an almost full year of Rentsl Income which was very welcome.
Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on publi¢ benefit Para 1 18 The Trustees have given due regard to Charity Commission guidan on public benefrt. Additional infonnation (optional You ma choose to include further statements where relevant about.. Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1 38 Contribution made by volunteers Pora 1.38 Other
Achievements and Performance Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of ils beneficiaries and any wider benefits to society as a whole. Revenue from Community Letting was 7% lower than the previous year. Our charges We increased by 3.5% for the year, compared to the inflation rate at the time of 4.7%. We had a full year of offi Lettings apart from one month void period which saw revenue from that Sour virtually unchanged for the year. One tenant left on 31# January 2024 and was repla on 1st March. <erall our expenditu exceeded our income by £32,070 in the year so we ended the year with £23,914 in hand. Revenue generated by the Letting of the Building Spa was supplemented by a Grant of £5,0 and a Loan of £61,000. Our major f((us in 2024 has teen the exterior of the building. During winter 20234 there was an Instan of stone falling from the building. In March a suNey of the stonework was commissioned which resulted in a quotation for £53k {+Vat) to replace all the stone considered to be in a dangerous condition. It seemed sensible to replace the roof on that part of the buildirvji £44k as part of the same project. This would mean that all 3 roofs would have been brought up to mcdern standards in recent years. As this was beyond the scope of our existing funds it was decided to seek a loan which was eventually agreed with the Charity Bank. We have a facility for £120k and in 2024 drew £61k. Work eventually started with large amounts of scaffolding going up in late September and continues into 2025. Inevitably as work progressed other areas were identified as neSary and more as cosmetic which made sense to undertake whilst the areas were accessible, and funds tecame available. The whole process shows the Trustees detemiination to make this bullding the test it can be and extend ts usefulness to the Community for the future. In the area of general maintenan. Replament of one Boiler and repairs to the other 0. General Repairs and Maintenance including to the I floor windows which were in pla badly rotted and CurntlY easily accessible. All necessary Gas, Electrical and Fire Extinguisher testing was carried out. Para 1.20 This building is a focus of Community Artivity and the on-going projects to maintsin and improve it is welcomed and enjoyed by the increasing numter of wple who use it.
Additional inforniation (optionall You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Performance of fundraising activities against obj'ectives set Para 1.41 Investment performan against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period. The charity finished the year with a balance of £23,914 having made continuing investment in repairing and improving the building. The Trustees have tsken a Loan to cover work currently being undertaken and are confident that this will be repaid within the 10 year term of that Loan. During the year the Reserves Policy was reviewed by the Management Committee. We believe we are in a comfortable position to continue our program of future proofing the building so that it is available for future generations. Para 1.22 Para 1.21 Statement explaining the policy for holding resetves staling why they are held Para 1.22 Amounl of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going conrn Par8 1.22 Para 1.24 None Para 1.23 There are no specific uncertainties at this time although the Management Committee is not getting any younger and could do with some maybe newly (rather than long) retired ersons for the future.
Additional information loptional You ma choose to include further statements where relevant about.. The charity's principal Para 1.47 sources of funds (including any fundraising) Investmenl policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. Type of goveming document trust deed ro al charter How is the charity constilLrted? le g unincorporated association, CIO Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees Para 1 25 Constitution drawn up in 1970 Para 1 25 Unincorporated Association Para 1.25 By proposal to the Management Committee and vote to join the Committee. Must be residents of the Parish of Oulton & Woodlesford or have an attribute that would be beneficial to the running of the Institute. Additional information (optional) You may choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of trustees Para 1.51 The chanty's organi5ational structure and any wider nelwork with which the harily works Para 1.51 Relationship with any related parties Para 1.51 Other
Reference and Administrative details Charity name Other name the charity uses Registered charity number Charity's principal address The Oulton Institute 523794 Quarry Hill Oulton LEEDS LS26 8SX Names of the charity trustees who manage the charity Oates acted Sf not for whole ear 1" January- 2 September Professor Cove sadly passed away in September. He was our longest serving Trustee and very active in support of the Institute, the local area and the local Community in general. He was also a supporter of the Save the Children Charity and the Council for the Protection of Rural England He will be greatly missed. Trustee name Offlcè Ilf any) Name of per80n lor body) entltled oint trustse Ifan David Cove President nd Margaret Peniston Vice President Chairman Pat Hoyle Ron Walker Secretsry Treasurer Elizabeth Tonks Pauline Hope Hannah Harvey Stuart Ward 10 Cor orate trustees - names of the directors at the date the re Director name rtwasa roved Name of trustees holding title to property belonging to the charity Trustse name Dates acted If not for whole
Funds held as custodian trustees on behalf of others Descnption of the assets Not Applicable held in this ca acit Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charit 's ob'ects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Not Applicable Not Applicable Additlonal Infomiation (optional Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information Declarations The trustees doclare that they have approved the tru$tee$' report above. Slgned on behalf of the charity's trustees Signatur8(81 Full name(s) Position (eg Secretary, Chalr, etc} Ronald James Walker Margat Peniston Honorary TaSUr Honorary Vice-President & Chair Date 3rd March 2025
CHARITY COMMISSION FOR ENGLAND ANO WALES The Oulton Institute 523794 Receipts and payments accounts CC16a For the period from 1 January 2024 To 31 December 2024 Section A Receipts and payments Unrestrlctod funds tOlh• n•Ar• Restricied funds ioth• n•4NSt£ Endowment funds toth• n•4f•At£ Total fund$ L•st yg•r itsth• hMr••t£ A1 Recel Ltttln9S ReDI$ Ouae Ront Bank Lo8n Giaht$ Fe¢&in Tairfl Inte Suby DonatK)ns Sundne5 Fund RaLsln9 31,674 10,379 31,IY4 34,140 17,SC 1QNgJ 9.874 61,009 5,LbJO 61 1061 1,39• 18 18 115 15 15 132 2,981 income or AR) 132.6B8 132MO6 e83SO an tablo). Inv•s •n sa es. 132 A3Pa ments Loan Repaymgnt Loan Intetest sup5 Admin Exp cbartirtg Gas HBI Ele(lall Gas $92 31 3.156 2,931 1,2•1 775 1.363 831 3,118 1.038 749 3.270 77$ 954 Water Rate3 Waste Removal 147 703 1,782 062 717 122 300 147 106 744 1,17$ 491 122 241 300 1.712 T¢l¢com 717 122 Sundnes Don*n$ Gas Hous& 15.387 J2.•74 11.993 21.DD6 Sub total 32,974 A4 Asset InVtmen( urchases see tabl8 R$-fu1Sfflen1 Lar 129.947 1,537 298 111.n2 f29,947 2.993 5.17S 2•,329 ÈquipmBnt Sub total 1J1,7BI 1647 N•t of r•c•iptsl(paym•ntsJ AS Transfern betwoen funds A6 Cash funds last year end Cash funds this year end CCXX R1 artsunis ISSI 0110212025
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Reslrtcted fund8 to n•4f•it£ Endowment funds to n•A¥•It£ categO8S oallS B1 Ca8h funds Bonk CurreMAccwnl 1,613 Bonk RMAcrIrI 22297 C4$h on Tool cash lunds 23,914 rnJ4wD15 a¢xowll$ll i)rf Unrestrlct¢<l lunds to n•4Mt£ Et)dowment funtls trtr£ fun(ts to nMr•At£ Detai15 Fund to whkh Details tIoF4Jon•l Currnl vilu• ¢lon•l B3 Inv•8tm•nt a88•ts Pynd lo ¥¥•rtb•n Ogtalls CortlopUoMO ¢urr•ntv•ly• B4 As8•ts r•talned for the charlty's own u¥• Fundtrwhkh AMOun¢du• du• D8talls B5 Llabllltlos &gned by Iruslee5 behalf of all ts truslees SwJnalure Print Name Dale of rov81 R J Walker (Treasurerl 3 5. 2Q?S 3.3. Ic Margaret Peniston IPresK#enti CCXX R2 att*AJnts Issi IIOY2025
THE OULTON INSTITUTE INlependènt E¥amlnerfs Report to The Oulton Instltutè Respertive responslbllhles of trvstees and examifter The ch4rity'S trvstees are responslble for the preparation of the ?¢¢ounts. The charivs trustees ¢on5ider that an audit is not uired forthis year under sertlon 144 of the Charities Act 2011 (the Charities Artl and that an independent examination is needed. It is my responsbility to.. exarnine the accounts under settson 145 of the Charfties Act, to follow the procedures laid down in the general Directions given by the Charity Cornrnisslon (under section 1451Sllbl of the Charitie5 Art, and to state whether particular matters have come to my attention. Basls of Independent examlTherfs statement My examination was carried out in accordance with 8ener31 Directions given by the Charity Commission. An examination include5 0 review of the accounting records kept bythe charity and a comparison olthe accounts psented with those retord& It also include5 con5ideraiion of any unusual Items or disclosures In the occount5, and seekin8 explanations from rhe trustees Eonceming any su¢h matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is 8iven as to whether the accounts present a'true and fairf eW and the report 151Smited tothose matters set out in the statement below. Ind•pend¢nt ex•mlnerfs sr•t•nenl In wnne¢tion wlth my examlnatSon, no matter ha5 come to rny èttention which gives me reasonable cause to believe that in. any material respert, the reqUirernts'. to keep accounting record5 in accordance with sectlon 130 of the Charities Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requSrements of the Charltle5 Act h4ve not been rnet. or 2. to which. In my opinion. attentlon should be dr¥wn in order to enable a proFer understandln8of the accounts to be reached. Sig Date.. .' A Cutler FCCA Cutler & Co Chartered Certified Accountants rook House Church Lane Garforth Leeds LS25 IH8
THE OULTON IN5TITufE Independent Examlnerfs Report tv The Oulton InstitLrte Respedfve responslbllltles of trus¢ees and examlTher Tlie il)aiily'5 tru51ees Ore iespoiisible for the preparatlon of Ilie ac¢ount3. The chaiii¢5 Iru5te¢s co1151dei Llidl dil dudil is noL required for this year under section 144 ot the Charities Art 20111lhe Charities Act) and that an independent examination is needed. It Is my responsibility to.. eK3rnine the 3tcount5 under section 145 of the Charities Act. to follow the procedures laid down in the general Directions glven by the Charity Commission lunder Section 1451Sllbl of the Chamtles Act, and lo state whether particular matters have come to my attention. Bas15 ol Independent examlnerfs Statement My examination was carried out In accordance with general Directions given by the Charity Comrnisslon. An examination includes a review of the accountin8 record5 kept by the charity and a Comparison of the ac¢ount5 presented with those records. Iso Includes consideration of any unusual Items or disclosu5 In the accounts, and seeking explanations from the trustees concernin£ anv such matters. The Drocedures undertaken do not provide all the evidence that would be required in an audlt. and consequently no oplnion is given as to whetherthe accounts p¥esent a'true and f8Irf view and the report Is lirnited lo those matter5 Set out in the 5taternent below. Independefit ejtaminer's statement In connection with my examination, no matter has come to my attentSon which gives me reasonable CaSe to believe that in, any material respect. the requirements.. to keep accounting records in accordance with settion 130 of the Charities Act.. and to prepare accounts which accord wlth the accouniinB records ènd CoMY with the accountln8 wuirement5 of the Charitles Act have not been met,. or 2. 10 whlch. In rny oplnlgn. attentlon should be drawn In or(Jerto Enable a propel under5tandln8 of the account5 to be reache¥. Sig Dale.. d.. A Cutler FCCA Cutler & Co Chartered Certified Accountsnts Brook Hcu5e Church Lane Garforth Leeds L525 IHB