CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From l January 2024 To 31 December 2024 Charity name: The Oulton Institute Charity registration number: 523794 Objertives and Artivities Summary ofthe purposes of the charity as set out in its governing document. Para 1.17 The object of the Institute is to manage and control by charitsble means but not othewise the freehold property at Oulton in the County of York described in and conveyed by a Conveyan dated 7 July 1893 and made be￿eeTr Edmund Cafverley of the one part and himself and other of the other part (now vested in Trustees on I￿half of the Institute) for the purpose of a village hall for the use of the inhabitants of the parishes of Oulton and Woodlesford without distinction of p)litical religious or other opinions including use for meetings, lectures and classes and for other fomis of recreation and leisure time with the obj'ect of improving the conditions of life for the said inhabitsnts. Summary of the main activilies in relalion to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17and 1.19 The year 2024 was a continuation of nomialty. M05t of the ￿ular activities continued with one or tr40 additions and1055es. Children's birthday parties were a regular featu￿ at w￿ker￿S in the Hall. The ￿furbIShed Hall continues to impress. The Fair Exchange (link and build the local community) run a number of events at the Institute including an Art Class, Coffee Morning, Salsa and Healing Minds w*kly and Craft & Chat fortnightly. The local Oulton & Woodlesford Neigh￿Urhood Forum Con￿rned with planning for the future of our villages continued to use the building for their monthly meetings and will continue in 2025. A noti￿ b)ard is provided to art as an infomiation ntre for the group. The Annual servi￿ of ReMernbran￿ was held in the Hall before attendees made their way to the local War Memorial for the two minute silence. Many then ￿tUrned to the Hall for a wamiing Tealcoffee and biscuits hosted by the Management Committee. The Trust&s again organised the Annual Craft Fair, which was well received by all, to raise funds for upkeep of the Institute. The weekly Tea Dan￿ is now a regular feabjre and contributed to our Fund-raising effort. All the available offl￿ Spa￿ is now let and we had an almost full year of Rentsl Income which was very welcome. Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on publi¢ benefit Para 1 18 The Trustees have given due regard to Charity Commission guidan￿ on public benefrt. Additional infonnation (optional You ma choose to include further statements where relevant about.. Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1 38 Contribution made by volunteers Pora 1.38 Other Achievements and Performance Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of ils beneficiaries and any wider benefits to society as a whole. Revenue from Community Letting was 7% lower than the previous year. Our charges We￿ increased by 3.5% for the year, compared to the inflation rate at the time of 4.7%. We had a full year of offi￿ Lettings apart from one month void period which saw revenue from that Sour￿ virtually unchanged for the year. One tenant left on 31# January 2024 and was repla￿ on 1st March. <￿erall our expenditu￿ exceeded our income by £32,070 in the year so we ended the year with £23,914 in hand. Revenue generated by the Letting of the Building Spa￿ was supplemented by a Grant of £5,0￿ and a Loan of £61,000. Our major f((us in 2024 has teen the exterior of the building. During winter 20234 there was an Instan￿ of stone falling from the building. In March a suNey of the stonework was commissioned which resulted in a quotation for £53k {+Vat) to replace all the stone considered to be in a dangerous condition. It seemed sensible to replace the roof on that part of the buildirvji £44k as part of the same project. This would mean that all 3 roofs would have been brought up to mcdern standards in recent years. As this was beyond the scope of our existing funds it was decided to seek a loan which was eventually agreed with the Charity Bank. We have a facility for £120k and in 2024 drew £61k. Work eventually started with large amounts of scaffolding going up in late September and continues into 2025. Inevitably as work progressed other areas were identified as ne￿Sary and more as cosmetic which made sense to undertake whilst the areas were accessible, and funds tecame available. The whole process shows the Trustees detemiination to make this bullding the test it can be and extend ts usefulness to the Community for the future. In the area of general maintenan￿. Repla￿ment of one Boiler and repairs to the other ￿0. General Repairs and Maintenance including to the I floor windows which were in pla￿ badly rotted and Cur￿ntlY easily accessible. All necessary Gas, Electrical and Fire Extinguisher testing was carried out. Para 1.20 This building is a focus of Community Artivity and the on-going projects to maintsin and improve it is welcomed and enjoyed by the increasing numter of wple who use it. Additional inforniation (optionall You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Performance of fundraising activities against obj'ectives set Para 1.41 Investment performan against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period. The charity finished the year with a balance of £23,914 having made continuing investment in repairing and improving the building. The Trustees have tsken a Loan to cover work currently being undertaken and are confident that this will be repaid within the 10 year term of that Loan. During the year the Reserves Policy was reviewed by the Management Committee. We believe we are in a comfortable position to continue our program of future proofing the building so that it is available for future generations. Para 1.22 Para 1.21 Statement explaining the policy for holding resetves staling why they are held Para 1.22 Amounl of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going con￿rn Par8 1.22 Para 1.24 None Para 1.23 There are no specific uncertainties at this time although the Management Committee is not getting any younger and could do with some maybe newly (rather than long) retired ersons for the future. Additional information loptional You ma choose to include further statements where relevant about.. The charity's principal Para 1.47 sources of funds (including any fundraising) Investmenl policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. Type of goveming document trust deed ro al charter How is the charity constilLrted? le g unincorporated association, CIO Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees Para 1 25 Constitution drawn up in 1970 Para 1 25 Unincorporated Association Para 1.25 By proposal to the Management Committee and vote to join the Committee. Must be residents of the Parish of Oulton & Woodlesford or have an attribute that would be beneficial to the running of the Institute. Additional information (optional) You may choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of trustees Para 1.51 The chanty's organi5ational structure and any wider nelwork with which the harily works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Charity name Other name the charity uses Registered charity number Charity's principal address The Oulton Institute 523794 Quarry Hill Oulton LEEDS LS26 8SX Names of the charity trustees who manage the charity Oates acted Sf not for whole ear 1" January- 2 September Professor Cove sadly passed away in September. He was our longest serving Trustee and very active in support of the Institute, the local area and the local Community in general. He was also a supporter of the Save the Children Charity and the Council for the Protection of Rural England He will be greatly missed. Trustee name Offlcè Ilf any) Name of per80n lor body) entltled oint trustse Ifan David Cove President nd Margaret Peniston Vice President Chairman Pat Hoyle Ron Walker Secretsry Treasurer Elizabeth Tonks Pauline Hope Hannah Harvey Stuart Ward 10 Cor orate trustees - names of the directors at the date the re Director name rtwasa roved Name of trustees holding title to property belonging to the charity Trustse name Dates acted If not for whole Funds held as custodian trustees on behalf of others Descnption of the assets Not Applicable held in this ca acit Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charit 's ob'ects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Not Applicable Not Applicable Additlonal Infomiation (optional Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information Declarations The trustees doclare that they have approved the tru$tee$' report above. Slgned on behalf of the charity's trustees Signatur8(81 Full name(s) Position (eg Secretary, Chalr, etc} Ronald James Walker Marga￿t Peniston Honorary T￿aSU￿r Honorary Vice-President & Chair Date 3rd March 2025 CHARITY COMMISSION FOR ENGLAND ANO WALES The Oulton Institute 523794 Receipts and payments accounts CC16a For the period from 1 January 2024 To 31 December 2024 Section A Receipts and payments Unrestrlctod funds tOlh• n•Ar• Restricied funds ioth• n•4NSt£ Endowment funds toth• n•4f•At£ Total fund$ L•st yg•r itsth• hMr••t£ A1 Recel Ltttln9S ReDI$ Ouae Ront Bank Lo8n Giaht$ Fe¢&in Tairfl Inte Suby DonatK)ns Sundne5 Fund RaLsln9 31,674 10,379 31,IY4 34,140 17,SC 1QNgJ 9.874 61,009 5,LbJO 61 1061 1,39• 18 18 115 15 15 132 2,981 income or AR) 132.6B8 132MO6 e83SO an tablo). Inv•s •n sa es. 132 A3Pa ments Loan Repaymgnt Loan Intetest sup￿￿5 Admin Exp cbartirtg Gas HBI Ele(l￿￿all Gas $92 31 3.156 2,931 1,2•1 775 1.363 831 3,118 1.038 749 3.270 77$ 954 Water Rate3 Waste Removal 147 703 1,782 062 717 122 300 147 106 744 1,17$ 491 122 241 300 1.712 T¢l¢com 717 122 Sundnes Don*n$ Gas Hous& 15.387 J2.•74 11.993 21.DD6 Sub total 32,974 A4 Asset InV￿tmen( urchases see tabl8 R$-fu￿1S￿fflen1 La￿￿r 129.947 1,537 298 111.n2 f29,947 2.993 5.17S 2•,329 ÈquipmBnt Sub total 1J1,7BI 1647 N•t of r•c•iptsl(paym•ntsJ AS Transfern betwoen funds A6 Cash funds last year end Cash funds this year end CCXX R1 artsunis ISSI 0110212025 Section B Statement of assets and liabilities at the end of the period Unrestricted funds Reslrtcted fund8 to n•4f•it£ Endowment funds to n•A¥•It£ categO￿8S o￿allS B1 Ca8h funds Bonk CurreMAccwnl 1,613 Bonk R￿MAcrI￿rI 22297 C4$h on Tool cash lunds 23,914 rnJ4wD￿15 a¢xowll$ll i)rf Unrestrlct¢