Trustees’ Annual Report for the period
From 1 January 2023 To 31 December 2023
Charity name: The Oulton Institute
Charity registration number: 523794
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document. Para 1.17 |
The object of the Institute is to manage and control by charitable means but not otherwise the freehold property at Oulton in the County of York described in and conveyed by a Conveyance dated 7 July 1893 and made between Edmund Calverley of the one part and himself and other of the other part (now vested in Trustees on behalf of the Institute) for the purpose of a village hall for the use of the inhabitants of the parishes of Oulton and Woodlesford without distinction of political religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time with the object of improving the conditions of life for the said inhabitants. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 |
The year 2023 was a continuation of normality after the years of COVID strangeness. Most of the regular activities continued with one or two additions and losses. Children’s birthday parties were a regular feature at weekends in the Hall. The refurbished Hall continues to impress. The Fair Exchange (link and build the local community) ran a number of events at the Institute including an Art Class, Coffee Morning and Salsa weekly and Craft & Chat fortnightly. The local Oulton & Woodlesford Neighbourhood Forum concerned with planning for the future of our villages returned to the building for their monthly meetings and will hopefully continue in 2024. A notice board is provided to act as an information centre for the group. The Annual Service of Remembrance was held in the Hall before attendees made their way to the local War Memorial for the two minute silence. Many then returned to the Hall for a warming Tea/Coffee and biscuits hosted by the Management Committee. The Trustees again organised the Annual Craft Fair, which was well received by all, to raise funds for the upkeep of the Institute. The weekly Tea Dance is now a regular feature and contributed to our Fund-raising effort. All the available Office space is now let and we had a full year of Rental Income which was very welcome. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 |
The Trustees have given due regard to Charity Commission guidance on public benefit. |
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| Additional information (optional) You may choose to include further statements where relevant about: |
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| Policy on grant making Para 1.38 |
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| Policy on social investment including program related investment Para 1.38 |
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| Contribution made by volunteers Para 1.38 |
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| Other |
Achievements and Performance
Summary of the main Revenue from Community Letting was 11% higher than the achievements of the charity, previous year. Our charges were increased by 5% for the year, identifying the difference the compared to the inflation rate at the time of 9.6%. charity’s work has made to the circumstances of its We had a full year of Office Lettings with no void periods which beneficiaries and any wider saw revenue from that source rise by 10%. One tenant gave notice to leave on 31[st] January 2024. benefits to society as a whole. Overall our income exceeded our expenditure by £12,920 in the Para 1.20 year so we ended the year with £55,982 in hand. Virtually all revenue generated by the Letting of the Building Spaces, with small contributions from Bank Interest and Solar Power Feed-in Tariff. The Major Project of 2023 was the replacement of the roof to the rear part of the building. This included the installation of further Solar Panels with Battery Storage, which was also added to the existing Installation. Looking forward to lower electricity usage from the Grid as our 3-year contract will expire this year and prices will undoubtedly increase. The Ladies Toilet needed major repairs as the floor was found to be rotten due to damp from leaking external rainwater drains. In the area of general maintenance: • Repairs to Boilers. • Roof Repairs • All necessary Gas, Electrical and Fire Extinguisher testing was carried out.
This building is a focus of Community Activity and the on-going project to maintain and improve it is welcomed and enjoyed by the increasing number of people who use it.
Additional information (optional) You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period. Para 1.21 |
The charity finished the year with a balance of £55,982 having made continuing investment in repairing and improving the building. |
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| Statement explaining the policy for holding reserves stating why they are held Para 1.22 |
During the year the Reserves Policy was reviewed by the Management Committee. We believe we are in a comfortable position to continue our program of future proofing the building so that it is available for future generations. |
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| Amount of reserves held | Para 1.22 | £40,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no specific uncertainties at this time although the Management Committee is not getting any younger and could do with some maybe newly (rather than long) retired persons for the future. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution drawn up in 1970 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By proposal to the Management Committee and vote to join the Committee. Must be residents of the Parish of Oulton & Woodlesford or have a skill that would be beneficial to the running of the Institute |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charityname | The Oulton Institute |
|---|---|
| Other name the charityuses | |
| Registered charitynumber | 523794 |
| Charity’s principal address | Quarry Hill Oulton LEEDS LS26 8SX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| David Cove | President | |||
| Margaret Peniston | Chairman | |||
| Pat Hoyle | Secretary | |||
| Ron Walker | Treasurer | |||
| Elizabeth Tonks | ||||
| Pauline Hope | ||||
| Hannah Harvey | ||||
| Stuart Ward | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Not Applicable held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
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|---|---|---|
| Ronald James Walker | Margaret Peniston | |
| Honorary Treasurer | Honorary Vice-President & Chair | |
| 4thMarch 2024 | ||
| 4thMarch 2024 |
CHARITY COMMISSIOM FOR ENGIANO AND WALES Recei ts and ments accounts CC16a OIA)1r2023 3111212023 Section A Receipts and payments Unrestncted Resthctfrd ETrdofment nd5 Tot•1 Lxvt A1 R•c•l 1$ Flants Ho11 Loity 17.501 14P 17 50• M14D 10Ag) FoBthin T[ F1 lTrtaMst 132 132 Alql AdniiriiytrHThm Ex 74• 11.••2 741 11,•B2 CJb#nin 1.121 G•J.H W2 14 390 - H41 Jo éQ5 279 •72 (3•r•iyl R WBt• Rwnrjv 714 1,67J 300 395 21,725 249 24• 26.OL Sub eot•l A4 A¥•tr irw•stm•nt Ewipm8 17$ 21.1 B,In 17• 1,•23 4,949 ReTbrShMetst- mat0¥ IwfAd 2.9gJ Sub totsl 29.329 11.051 Toth1p•ynrt# 55.335 J7,7TI Pl•tof rne•lpW(pym•rt¥) AS Transters between lurMIs A8 Cash funds last >er end C•¥h th1• y•w•nd 12.920 55.983 CCYX R1 •ts*• l&Sl
Section B Statement of assets and liabilities at the end of the period Unrestritted Rostricd funds Endowmet)t fiinA Caleuori•s 81 C4¥h fvnd SS.051 Totslc•h SS.•b3 nds Deiails BJ In¥Mbn•nl ••••ts D•LgI1s 84 A•vl• rgt•lwwd f¢r th• charfty• own u BS Li•biliti•• Sr*J byom S¥JnatyJre Prinl N Dato rovgl n Woknr Margwat P8rn&knn (VK8 Pre$tI (y.l.ts 4. 1 AL,.
THF OIJITON INSrrrurE The ch•rity's Irustres•re rtwMble thè prep¥•tknn ofthe •rtourts. Therh¥irf5 tfU5tees conslJv thatan Is not requlredf¢i thls Yt•r 144of the thwities4t 2011 ItsCh1 ktl •ThY ihaian eum10 Is 1115 rewnsibAityto". eumlr tht urrflqrxah)n 145 ofthe Ch•thlEs to lo1 t1edwe do¥m In the yn¢val erOn$ ChvttyCop¥t4Mkn 5ecikns 14515Hblol (rrtIeS Art. Ind Inclu41e5 4 re¥lèW of lh¢•tIn¢ kept ty the tW•rtl• ¢tyTh>JrtKffiolihe Kwntsryesentho thDSe recryo 1¢ 1150 it$ Consr•I ol ¥TYo1 rterns ¢Jxb5uroity the4(rowt% fvom the Iwfvès CoernIn8 •ny s mttvs. Th• w•iffl•k¢n &) PW41d¢ the trldtre th•1 lTr•n •LyL Ino noopMWOh Is &¥¢n isto whethr lJ4cwJnts we5wI •'tyue•nd filT' ¥ir••nd rt$S limrt•d l. W¥un%f¢•wTrMt4euus¢ lo bell thrt In. •ry MI1•1 fesgrft tr iewlr•ii•its: to keep x¢owYrrfretofds l>)oftht OwrtDesAtt' 4r to prewe I9nts Whkh4uWdIh tr •r¢oLrfW olty Ch•fill•s Ati rn. ned ACuts¥ FCIJ D•it'. CtsJr¢h L•r G•rtonh L•eds IS25 IHB
THE OULTON INSTtnJTE Independent Examinerfs Report to The Oulton Instftyie Re5pertive rtsponsfjbllltles oltr¥stee5 •hd txamlner The charity's trustees are responsible for the weparation of the 4tsounts. The charilVstru5tees tonsider that an audit is not required for thls year under Section 144 of the Charitie5 Art 2011 lthe Chèritse5 Actl and that •A indÈpendent examination Is needed. It is my responslbility to. examine the accounts under section 145 ol the Charities Act. to follow the procedures lald <knvn in the gener•1 Oire£tionsiiveTh ty the Ch•fity commion (under section 14515llbl of the Charities Act, •nd to state whether p•rtitvlar matters come to my attention. Basls of Independent tx•mlnerfs ststem•nt My examination w•$ carrled out in accord•Ace with wra1 Direction5 wven by the crity Cornmi5sion. An examlnation Include5 a review of the accountini records kept by the charityond i comparison of the accounts presented with those records. It also Ineludts ¢onslderaison of any unusual items or ¢Jisclosures in the ¥counts. and seekin8 explonations from the trustees concernin8 any such mattefs. The pro¢edures undertaken do not yovide all the eviderKe that wovld be required in on •udlL nd consequently no opinion is elven as io whether the accounts Ple$1 a'irue and lairf view and the report is lirnited to those matters set out in the st•tement below. Independent ex*mlner'5 St•t•m•nt In connertion wSth m¥ examinatlon, no matter ha5 to io my attentSon whlch 8lves me rea50n•ble cause to believe that in. •ny rnaterial respect. the le9[rements.. to keep èc£ountin6 records In ae¢oidance wih Section 130 of tho Chèrities Act." and to prepare accounts whi¢h •tcord with the accountin8 records and comply with the •¢¢ourtin8 requlrements Df the haritles Act ha¥e not been met., or ro whlch. In my opinion. •ttention stthd te th ordtr toenablea woper undersiandln8 of the account$ to be reached. 16ned,. A Cutler FCCA Date.. Cutler & Co Chartered Certlfled A(cowt•nis Brook House Church Lane Garforth Leeds L525 IHB