## **Trustees’ Annual Report for the period** ## **From 1 January 2023 To 31 December 2023** ## **Charity name: The Oulton Institute** ## **Charity registration number: 523794** ## **Objectives and Activities** |||| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document.
Para 1.17|The object of the Institute is to manage and control by charitable
means but not otherwise the freehold property at Oulton in the
County of York described in and conveyed by a Conveyance
dated 7 July 1893 and made between Edmund Calverley of the
one part and himself and other of the other part (now vested in
Trustees on behalf of the Institute) for the purpose of a village
hall for the use of the inhabitants of the parishes of Oulton and
Woodlesford without distinction of political religious or other
opinions including use for meetings, lectures and classes and for
other forms of recreation and leisure time with the object of
improving the conditions of life for the said inhabitants.|| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and 1.19|The year 2023 was a continuation of normality after the years of
COVID strangeness.
Most of the regular activities continued with one or two additions
and losses. Children’s birthday parties were a regular feature at
weekends in the Hall. The refurbished Hall continues to impress.
The Fair Exchange (link and build the local community) ran a
number of events at the Institute including an Art Class, Coffee
Morning and Salsa weekly and Craft & Chat fortnightly.
The local Oulton & Woodlesford Neighbourhood Forum
concerned with planning for the future of our villages returned to
the building for their monthly meetings and will hopefully
continue in 2024. A notice board is provided to act as an
information centre for the group.
The Annual Service of Remembrance was held in the Hall before
attendees made their way to the local War Memorial for the two
minute silence. Many then returned to the Hall for a warming
Tea/Coffee and biscuits hosted by the Management Committee.
The Trustees again organised the Annual Craft Fair, which was
well received by all, to raise funds for the upkeep of the
Institute. The weekly Tea Dance is now a regular feature and
contributed to our Fund-raising effort.
All the available Office space is now let and we had a full year of
Rental Income which was very welcome.|| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.18|The Trustees have given due regard to Charity Commission
guidance on public benefit.| |---|---| |**Additional information (optional)**
You may choose to include further statements where relevant about:|| ||| |Policy on grant making
Para 1.38|| |Policy on social investment
including program related
investment
Para 1.38|| |Contribution made by
volunteers
Para 1.38|| |Other|| ## **Achievements and Performance** Summary of the main Revenue from Community Letting was 11% higher than the achievements of the charity, previous year. Our charges were increased by 5% for the year, identifying the difference the compared to the inflation rate at the time of 9.6%. charity’s work has made to the circumstances of its We had a full year of Office Lettings with no void periods which beneficiaries and any wider saw revenue from that source rise by 10%. One tenant gave notice to leave on 31[st] January 2024. benefits to society as a whole. Overall our income exceeded our expenditure by £12,920 in the Para 1.20 year so we ended the year with £55,982 in hand. Virtually all revenue generated by the Letting of the Building Spaces, with small contributions from Bank Interest and Solar Power Feed-in Tariff. The Major Project of 2023 was the replacement of the roof to the rear part of the building. This included the installation of further Solar Panels with Battery Storage, which was also added to the existing Installation. Looking forward to lower electricity usage from the Grid as our 3-year contract will expire this year and prices will undoubtedly increase. The Ladies Toilet needed major repairs as the floor was found to be rotten due to damp from leaking external rainwater drains. In the area of general maintenance: • Repairs to Boilers. • Roof Repairs • All necessary Gas, Electrical and Fire Extinguisher testing was carried out. This building is a focus of Community Activity and the on-going project to maintain and improve it is welcomed and enjoyed by the increasing number of people who use it. **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period.
Para 1.21|The charity finished the year with a balance of £55,982
having made continuing investment in repairing and
improving the building.|| |Statement explaining the
policy for holding reserves
stating why they are held
Para 1.22|During the year the Reserves Policy was reviewed by the
Management Committee. We believe we are in a
comfortable position to continue our program of future
proofing the building so that it is available for future
generations.|| |Amount of reserves held|Para 1.22|£40,000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no specific uncertainties at this
time although the Management Committee
is not getting any younger and could do
with some maybe newly (rather than long)
retired persons for the future.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution drawn up in 1970| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By proposal to the Management Committee
and vote to join the Committee. Must be
residents of the Parish of Oulton &
Woodlesford or have a skill that would be
beneficial to the running of the Institute| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charityname|The Oulton Institute| |---|---| |Other name the charityuses|| |Registered charitynumber|523794| |Charity’s principal address|Quarry Hill
Oulton
LEEDS
LS26 8SX| **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||David Cove|President||| ||Margaret Peniston|Chairman||| ||Pat Hoyle|Secretary||| ||Ron Walker|Treasurer||| ||Elizabeth Tonks|||| ||Pauline Hope|||| ||Hannah Harvey|||| ||Stuart Ward|||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets Not Applicable held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Ronald James Walker|Margaret Peniston| ||Honorary Treasurer|Honorary Vice-President & Chair| ||4thMarch 2024|| ||4thMarch 2024|| CHARITY COMMISSIOM FOR ENGIANO AND WALES Recei ts and ments accounts CC16a OIA)1r2023 3111212023 Section A Receipts and payments Unrestncted Resthctfrd ETrdo*fment nd5 Tot•1 Lxvt A1 R•c•l 1$ Flants Ho11 Loity 17.501 14P 17 50• M14D 10Ag) FoBthin T￿[ F￿￿*￿￿1 lTrtaMst 132 132 Alql AdniiriiytrHThm Ex 74• 11.••2 741 11,•B2 CJb#nin 1.121 G•J.H W2 14 390 - H41 Jo éQ5 279 •72 (3•r•iyl R* W*Bt• Rwnrjv 714 1,67J 300 395 21,725 249 24• 26.OL Sub eot•l A4 A¥•t*r￿ irw•stm•nt Ewipm8 17$ 21.1 B,In 17• 1,•23 4,949 Re￿TbrShMetst- mat0￿¥ IwfAd 2.9gJ Sub totsl 29.329 11.051 Toth1p•yn￿rt# 55.335 J7,7TI Pl•tof rne•lpW(pym•rt¥) AS Transters between lurMIs A8 Cash funds last >*er end C•¥h th1• y•w•nd 12.920 55.983 CCYX R1 •ts*￿• l&Sl Section B Statement of assets and liabilities at the end of the period Unrestritted Rostric￿d funds Endowmet)t fiinA* Caleuori•s 81 C4¥h fvnd* SS.051 Totslc•*h SS.•b3 nds Deiails BJ In¥Mbn•nl ••••ts D•LgI1s 84 A•vl• rgt•lwwd f¢r th• charfty• own u BS Li•biliti•• S*r*J byom S¥JnatyJre Prinl N Dato rovgl n Woknr Margwat P8rn&knn (VK8 Pre$￿tI (y.l.ts 4. 1 AL,. THF OIJITON INSrrrurE The ch•rity's Irustres•re rtwMble thè prep¥•tknn ofthe •rtourts. Therh¥irf5 tfU5tees conslJv thatan Is not requlredf¢i thls Yt•r 144of the thwities*4t 2011 ItsCh*1￿ ktl •ThY ihaian eum1￿￿0￿ Is 1115 rewnsibAityto". eumlr* tht urrflqrxah)n 145 ofthe Ch•thlEs* to lo1￿ t1￿￿￿edwe* do¥m In the yn¢val ￿￿er￿On$*** ChvttyCop¥t4Mkn 5ecikns 14515Hblol (￿rrtIeS Art. Ind Inclu41e5 4 re¥lèW of lh¢•￿￿￿tIn¢ kept ty the tW•rtl• ¢tyTh>JrtKffiolihe Kwntsryesentho thDSe recryo 1¢ 1150 it￿￿￿$ Cons￿r•I￿￿ ol ￿¥T￿Yo1 rterns￿ ¢Jxb5uroity the4(rowt% fvom the Iwfvès Co￿ernIn8 •ny s￿￿ m*ttvs. Th• w•iffl•k¢n &) PW41d¢ ￿ the trldtr*e th•1 lTr•n •Ly*L Ino noopMWOh Is &¥¢n isto wheth*r lJ*4cwJnts we5wI •'tyue•nd filT' ¥ir••nd ￿rt$S limrt•d l. W¥un%f¢•wTrMt4euus¢ lo bell￿ thrt In. •ry MI￿1•1 fesgrft tr* iewlr•ii•its: to keep x¢owYrrfretofds l>)oftht OwrtDesAtt' 4r to prewe I￿9￿nts Whkh4uWd￿Ih tr* •r¢oLrfW olty* Ch•fill•s Ati rn￿. ned ACuts¥ FCIJ D•it'. CtsJr¢h L•r G•rtonh L•eds IS25 IHB THE OULTON INSTtnJTE Independent Examinerfs Report to The Oulton Instftyie Re5pertive rtsponsfjbllltles oltr¥stee5 •hd txamlner The charity's trustees are responsible for the weparation of the 4tsounts. The charilVstru5tees tonsider that an audit is not required for thls year under Section 144 of the Charitie5 Art 2011 lthe Chèritse5 Actl and that •A indÈpendent examination Is needed. It is my responslbility to. examine the accounts under section 145 ol the Charities Act. to follow the procedures lald