HAMPSTHWAITE MEMORIAL HALL
TRUSTEES ANNUAL REPORT for the year ended 31 December 2023
Registered charity no. 523703
TRUSTEES
Hampsthwaite Parish Council (Corporate Trustees)
MANAGEMENT COMMITTEE OFFICERS
G Howard Chairman P C N Capel- Cure Treasurer J Campbell Secretary
ADDRESS
Hampsthwaite Memorial Hall Hollins Lane Hampsthwaite Harrogate HG3 2EH
SOLICITORS
Cowling, Swift & Kitchin 8 Blake Street York YO1 8XJ
BANKERS
National Westminster Bank Plc 3 Cambridge Crescent Harrogate HG1 1PJ
INDEPENDENT EXAMINER
John Blackburn 8 Brookfield Close Hampsthwaite Harrogate HG3 2EA
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HAMPSTHWAITE MEMORIAL HALL
TRUSTEES ANNUAL REPORT for the year ended 31 December 2023
Report of the Trustees for the year to 31[st] December 2023
The Trustees present their report along with the financial statements of the charity for the year ended 31[st] December 2023.
The Charities Constitution and Management structure
The Memorial Hall Charitable Trust was established by the conveyance of land between the Tang Estates and the Parish Council of Hampsthwaite made on 30[th] March 1953 for the purpose of erecting and running a village hall, the Parish Council being the Trustees.
The general management and control of the Trust’s premises and the arrangements for their use is invested in a management committee consisting of not more than twenty five members of whom eight shall be elected members of the public, the remainder being representatives of village organisations as laid out in the second schedule of the conveyance document.
All members of the committee shall retire at the Annual General Meeting. Every organisation entitled to appoint a member of the committee to replace a member retiring at the Annual General Meeting shall make the appointment at any time within one month before the Annual General Meeting.
Representation on the management committee is currently: -
Village organisations - Twelve
Public members - Eight
Due to the COVID-19 pandemic the hall committee has been unable to meet during 2022-3; however, any major issues have been discussed by the officers and where necessary where decisions were required these were emailed for approval. Committee are about to commence again.
Objectives and activities
The objectives of the Trust are for the purposes of physical and mental training, recreation, and social, moral and intellectual development through the medium of reading and recreation rooms, library, lecture classes, recreation and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Hampsthwaite.
The hall is let on a fixed charge or hourly basis dependent upon the hirer to support the activities described above.
Achievements during the year
After the COVID-19 pandemic hirings have now recovered with one or two new regular bookings the income for the year being 23,817 plus grants received of 8,621
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HAMPSTHWAITE MEMORIAL HALL
TRUSTEES ANNUAL REPORT for the year ended 31 December 2023 (continued)
The grants received were to cover various activities (see note )
Financial Review
See above
With the new booking system now operational the charge will require reassessing.
Declaration
Approved by the trustees and signed on their behalf
Signature
Full name
Position in the charity
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAMPSTHWAITE MEMORIAL HALL
This report on the financial statements of the Charity for the year ended 31 December 2023, which are set out on pages five to eleven, is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011.
Respective responsibilities of the Trustees and the examiner
As trustees of the Charity, you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 145 of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and that examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 130 of the Act; and
-
to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act and the Regulations
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
R Barford AAT Accountant 2 Brookfield Rise Hampsthwaite Harrogate HG3 2FY
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HAMPSTHWAITE MEMORIAL HALL
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDING 31 DECEMBER 2023
| HALL CTIVITIES CEMBER 2023 |
|
|---|---|
| Notes INCOMING RESOURCES Voluntary income 2a Grants received 2a Refurbishment grant 2a Charitable activities 2b Other income 2a Income from investments 2d RESOURCES EXPENDED Activities for generating funds Charitable activities 3a Management and administration 3b Expenditure of a capital nature 3d Governance costs 3c NET INCOMING RESOURCES BALANCES C/FWD 1 JANUARY 2023 Transfers BALANCES B/FWD 31 DECEMBER 2023 |
Unrestricted Fund Capital expenditu re Designated Fund Endowed Funds 2023 2022 £ £ £ £ 908 - 908 1,004 6,556 - 6,556 900 - - 25,119 23,817 - 23,817 24,941 1,157 1,157 26 1,060 - 1,060 233 |
| 33,498 - 33,498 52,223 |
|
| - - - - 27,798 - 27,798 17,979 165 - 165 356 - 5,311 5,311 41,575 1,071 - 1,071 1,054 |
|
| 29,034 5,311 34,344 60,964 |
|
| 4,465 (5,311) - - (846) (8,741) |
|
| 42,036 - 18,592 60,628 69,369 - - |
|
| 46,501 (5,311) - 18,592 59,782 60,628 |
|
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HAMPSTHWAITE MEM ORIAL HALL
BALANCE SHEET AT 31 DECEM BER 2023
| BALANCE SHEET AT 31 DECEM BER 2023 HAMPSTHWAITE MEM ORIAL HALL |
BALANCE SHEET AT 31 DECEM BER 2023 HAMPSTHWAITE MEM ORIAL HALL |
|---|---|
| Notes FIXED ASSETS Tangible - Property 5 CURRENT ASSETS Debtors 6 Cash at bank and in hand 7 CREDITORS - AMOUNTS FALLING DUE W ITHIN ONE YEAR 8 NET CURRENT ASSETS NET ASSETS CHARITABLE FUNDS ENDOW ED RESERVE GENERAL RESERVE DESIGNATED RESERVE 9 |
2023 2022 18,592 18,592 7,503 5,365 36,795 39,060 44,298 44,425 3,108 2,389 41,190 42,036 59,782 60,628 18,592 18,592 41,190 42,036 59,782 60,628 |
Signed on behalf of the Parish Council
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HAMPSTHWAITE M EMORIAL HALL
Notes to the financial statements
For the year ended 31 December 2023
| Cash Flow Statement | |||||
|---|---|---|---|---|---|
| 2023 | 2022 | ||||
| Surplus / (Deficit) for the year | (846) | (8,741) | |||
| Expenditure of a capital nature | - | - | |||
| Decrease/(increase) in debtors | (2,157) | (2,741) | |||
| (Decrease)/increase in creditors | 739 | 3,710 | |||
| Designated reserve | - | 1,000 | |||
| Net cash flow from operating activities | (2,264) | (6,772) | |||
| Net movement of cash balances | |||||
| Bank current account | (3,324) | ` | |||
| COIF deposit account | 1,060 | 24,276 | |||
| Increase in cash balances | (2,264) | 24,276 |
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HAM PSTHWAITE M EMORIAL HALL
Notes to the financial statements
For the year ended 31 December 2023
1. Accounting policies
The financial statements of the Hampsthwaite Memorial Hall have been prepared in accordance with the Charities Act 2011 and the SORPS 2005 using the accruals basis
Funds
Designated funds are funds set aside to cover major maintenance and or improvements that require carrying out at sometime in the near future.
Incoming resources
Charges due for the hire of the hall are recognised at the date that the hire takes place
Resources expended
Expenditure that has been incurred within the financial year end but not yet charged is accrued for at the year end
Fixed assets
The property is stated at its cost value. Other items of a capital nature are written off to the income and expenditure account at the time of purchase.
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HAMPSTHWAITE M EM ORIAL HALL
Notes to the financial statements
For the year ended 31 December 2023
| 3 Resources expended 3a Charitable activities Electricity Gas Rates W ater Rate Insurances Repairs & Renewals - General Grounds & Garden Maintenance Boiler Maintenance Cleaning wages Cleaning Materials Hygene I T and Broadband Licenses & Performing Rights Jubilee celebrations 3b Management and administration Secretarial & Stationary Miscellaneous 3c Governance costs Trustees Indemnity insurance Fund raising costs and Junior football Amie W oodford Finden concert Coronation Junior football TOTAL GENERALRESOURCES EXPENDED 3d Expenditure of a capital nature Capital equipment purchases Major refurbishment Feast cabin Hall extension Less transferred from designated |
2023 4,011 2,653 241 2,696 5,222 3,741 574 174 3,016 347 169 900 899 - 24,642 - 165 165 1,071 1,966 411 778 3,156 29,034 1,331 - 3,154 826 5,311 |
2022 449 1,683 342 595 5,031 2,135 1,083 453 2,832 1,037 125 867 362 985 |
| 17,979 | ||
| 30 326 |
||
| 356 | ||
| 1,054 - - - |
||
| 19,389 | ||
| 7,105 34,470 - - |
||
| 41,575 | ||
| (10,000) |
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HAM PSTH+A1:H60WAITE MEMORIAL HALL
Notes to the financial statements (continued)
| For the year ended 31 December 2023 2023 2a & 3d Fund raising Amie W oodford Finden concert 1157 Costs expended 1966 Loss on concert (809) Coronation celebrations Knab ridge grant and sundry donations 687 Expenses 411 275 2a & 3d Expenditure supported by grants Stage upgrade Expenditure - Less grant received - Net surplus to the Memorial Hall - VE day celebrations Expenditure (balance from 2020) - Less grants received - Net cost to the Memorial Hall - Hall refurbishment Grant received Refurbishment costs Net loss Transferred from reserves to cover shortfall Hall extension NYCC grant received 750 Expenditure to date 826 Net cost to date (76) Coronation celebrations Knab ridge grant and sundry donations 687 Expenses 411 Net surplus 275 Junior football NYCC grant 1054 Expenditure 778 Payment to outstanding invoices 230 Balance available 46 |
2022 - - |
|---|---|
| - | |
| - - |
|
| - | |
| 2,740 2,500 |
|
| 240 | |
| 73 | |
| 73 | |
| 25,119 34,730 |
|
| (9,611) 10,000 |
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HAM PSTHWAITE M EM ORIAL HALL
Notes to the financial statements
For the year ended 31 December 2023
| HAM PSTHWAITE M EM ORIAL HALL Notes to the financial statements For the year ended 31 December 2023 |
HAM PSTHWAITE M EM ORIAL HALL Notes to the financial statements For the year ended 31 December 2023 |
HAM PSTHWAITE M EM ORIAL HALL Notes to the financial statements For the year ended 31 December 2023 |
|---|---|---|
| 5 Fixed assets Memorial Hall 6 Debtors Hirers and sundry debtors Debt write off 7 Cash at bank and in hand Current account Capital reserve account COIF deposit account Cash in hand 8 Creditors: amounts falling due within one year Trade creditors Accruals Deferred income Gas Electricity Water 9 Fund analysis Endowed reserve General reserve Designated reserve Total funds |
11,460 134 25,202 |
2023 2022 18,592 18,592 10,138 5,336 (2,635) - 7,503 5,336 14,784 130 24,146 36,795 39,060 - - 36,795 39,060 2,360 2,389 - - - - 748 - 3,108 2,389 Income Expenditure Transfers Bal c/f 31 December 2023 - - 18,592 33,498 (34,344) 41,190 - - - |
| 198 272 279 - Bal b/f 1 January 2023 18,592 42,036 |
||
| 60,628 | 33,498 (34,344) - 59,782 |
|
| Endowed reserve The property was revalued on 19th February 2019 for insurance reinstatement purposes The Memorial Hall was revalued in June 2020 £700,000 Current indexed link value for 2023 £1,209,205 Previous value in 1999 £325,000 As the Memorial Hall Building is held in trust with the Parish Council on behalf of the village, in order to show a true picture with regard to general reserves available to the committee, the cost of the building has been transferred to endowed capital. |
Endowed reserve
As the Memorial Hall Building is held in trust with the Parish Council on behalf of the village, in order to show a true picture with regard to general reserves available to the committee, the cost of the building has been transferred to endowed capital.
The property was revalued on 19th February 2019 for insurance reinstatement purposes
The Memorial Hall was revalued in June 2020 £700,000 Current indexed link value for 2023 £1,209,205 Previous value in 1999 £325,000
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