## **HAMPSTHWAITE MEMORIAL HALL**
## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2023**
## **Registered charity no. 523703**
## **TRUSTEES**
Hampsthwaite Parish Council (Corporate Trustees)
## **MANAGEMENT COMMITTEE OFFICERS**
G Howard Chairman P C N Capel- Cure Treasurer J Campbell Secretary
## **ADDRESS**
Hampsthwaite Memorial Hall Hollins Lane Hampsthwaite Harrogate HG3 2EH
## **SOLICITORS**
Cowling, Swift & Kitchin 8 Blake Street York YO1 8XJ
## **BANKERS**
National Westminster Bank Plc 3 Cambridge Crescent Harrogate HG1 1PJ
## **INDEPENDENT EXAMINER**
John Blackburn 8 Brookfield Close Hampsthwaite Harrogate HG3 2EA
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## **HAMPSTHWAITE MEMORIAL HALL**
## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2023**
## **Report of the Trustees for the year to 31[st] December 2023**
The Trustees present their report along with the financial statements of the charity for the year ended 31[st] December 2023.
## **The Charities Constitution and Management structure**
The Memorial Hall Charitable Trust was established by the conveyance of land between the Tang Estates and the Parish Council of Hampsthwaite made on 30[th] March 1953 for the purpose of erecting and running a village hall, the Parish Council being the Trustees.
The general management and control of the Trust’s premises and the arrangements for their use is invested in a management committee consisting of not more than twenty five members of whom eight shall be elected members of the public, the remainder being representatives of village organisations as laid out in the second schedule of the conveyance document.
All members of the committee shall retire at the Annual General Meeting. Every organisation entitled to appoint a member of the committee to replace a member retiring at the Annual General Meeting shall make the appointment at any time within one month before the Annual General Meeting.
Representation on the management committee is currently: -
Village organisations - Twelve
Public members - Eight
Due to the COVID-19 pandemic the hall committee has been unable to meet during 2022-3; however, any major issues have been discussed by the officers and where necessary where decisions were required these were emailed for approval. Committee are about to commence again.
## **Objectives and activities**
The objectives of the Trust are for the purposes of physical and mental training, recreation, and social, moral and intellectual development through the medium of reading and recreation rooms, library, lecture classes, recreation and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Hampsthwaite.
The hall is let on a fixed charge or hourly basis dependent upon the hirer to support the activities described above.
## **Achievements during the year**
After the COVID-19 pandemic hirings have now recovered with one or two new regular bookings the income for the year being 23,817 plus grants received of 8,621
2
## **HAMPSTHWAITE MEMORIAL HALL**
## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2023 (continued)**
The grants received were to cover various activities (see note )
## **Financial Review**
See above
With the new booking system now operational the charge will require reassessing.
## **Declaration**
Approved by the trustees and signed on their behalf
Signature
Full name
Position in the charity
3
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAMPSTHWAITE MEMORIAL HALL**
This report on the financial statements of the Charity for the year ended 31 December 2023, which are set out on pages five to eleven, is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011.
## **Respective responsibilities of the Trustees and the examiner**
As trustees of the Charity, you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 145 of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
## **Basis of this report**
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and that examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act and the Regulations
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
-------------------------------
R Barford AAT Accountant 2 Brookfield Rise Hampsthwaite Harrogate HG3 2FY
4
## **HAMPSTHWAITE MEMORIAL HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDING 31 DECEMBER 2023**
||**HALL**
**CTIVITIES**
**CEMBER 2023**|
|---|---|
|Notes
**INCOMING RESOURCES**
Voluntary income
2a
Grants received
2a
Refurbishment grant
2a
Charitable activities
2b
Other income
2a
Income from investments
2d
**RESOURCES EXPENDED**
Activities for generating funds
Charitable activities
3a
Management and administration
3b
Expenditure of a capital nature
3d
Governance costs
3c
**NET INCOMING RESOURCES**
**BALANCES C/FWD 1 JANUARY 2023**
**Transfers**
**BALANCES B/FWD 31 DECEMBER 2023**|Unrestricted
Fund
Capital
expenditu
re
Designated
Fund
Endowed
Funds
2023
2022
£
£
£
£
908
-
908
1,004
6,556
-
6,556
900
-
-
25,119
23,817
-
23,817
24,941
1,157
1,157
26
1,060
-
1,060
233|
||33,498
-
33,498
52,223|
||-
-
-
-
27,798
-
27,798
17,979
165
-
165
356
-
5,311
5,311
41,575
1,071
-
1,071
1,054|
||29,034
5,311
34,344
60,964|
|||
||4,465
(5,311)
-
-
(846)
(8,741)|
||42,036
-
18,592
60,628
69,369
-
-|
||46,501
(5,311)
-
18,592
59,782
60,628|
|||
5
## **HAMPSTHWAITE MEM ORIAL HALL**
## **BALANCE SHEET AT 31 DECEM BER 2023**
|**BALANCE SHEET AT 31 DECEM BER 2023**
**HAMPSTHWAITE MEM ORIAL HALL**|**BALANCE SHEET AT 31 DECEM BER 2023**
**HAMPSTHWAITE MEM ORIAL HALL**|
|---|---|
|Notes
**FIXED ASSETS**
Tangible - Property
5
**CURRENT ASSETS**
Debtors
6
Cash at bank and in hand
7
**CREDITORS - AMOUNTS**
**FALLING DUE W ITHIN ONE YEAR**
8
**NET CURRENT ASSETS**
**NET ASSETS**
**CHARITABLE FUNDS**
**ENDOW ED RESERVE**
**GENERAL RESERVE**
**DESIGNATED RESERVE**
9|2023
2022
18,592
18,592
7,503
5,365
36,795
39,060
44,298
44,425
3,108
2,389
41,190
42,036
59,782
60,628
18,592
18,592
41,190
42,036
59,782
60,628|
|||
Signed on behalf of the Parish Council
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## **HAMPSTHWAITE M EMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2023**
|**Cash Flow Statement**||||||
|---|---|---|---|---|---|
|||2023|||2022|
|**Surplus / (Deficit) for the year**||(846)|||(8,741)|
|**Expenditure of a capital nature**||-|||-|
|Decrease/(increase) in debtors||(2,157)|||(2,741)|
|(Decrease)/increase in creditors||739|||3,710|
|Designated reserve||-|||1,000|
|**Net cash flow from operating activities**||(2,264)|||(6,772)|
|**Net movement of cash balances**||||||
|Bank current account|(3,324)||`|||
|COIF deposit account|1,060|||24,276||
|**Increase in cash balances**||(2,264)|||24,276|
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## **HAM PSTHWAITE M EMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2023**
## **1. Accounting policies**
The financial statements of the Hampsthwaite Memorial Hall have been prepared in accordance with the Charities Act 2011 and the SORPS 2005 using the accruals basis
## **Funds**
Designated funds are funds set aside to cover major maintenance and or improvements that require carrying out at sometime in the near future.
## **Incoming resources**
Charges due for the hire of the hall are recognised at the date that the hire takes place
## **Resources expended**
Expenditure that has been incurred within the financial year end but not yet charged is accrued for at the year end
## **Fixed assets**
The property is stated at its cost value. Other items of a capital nature are written off to the income and expenditure account at the time of purchase.
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## **HAMPSTHWAITE M EM ORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2023**
||||
|---|---|---|
|**3**
**Resources expended**
**3a**
**Charitable activities**
Electricity
Gas
Rates
W ater Rate
Insurances
Repairs & Renewals - General
Grounds & Garden Maintenance
Boiler Maintenance
Cleaning wages
Cleaning Materials
Hygene
I T and Broadband
Licenses & Performing Rights
Jubilee celebrations
**3b**
**Management and administration**
Secretarial & Stationary
Miscellaneous
**3c**
**Governance costs**
Trustees Indemnity insurance
**Fund raising costs and Junior football**
Amie W oodford Finden concert
Coronation
Junior football
**TOTAL GENERALRESOURCES EXPENDED**
**3d**
**Expenditure of a capital nature**
Capital equipment purchases
Major refurbishment
Feast cabin
Hall extension
Less transferred from designated|2023
4,011
2,653
241
2,696
5,222
3,741
574
174
3,016
347
169
900
899
-
24,642
-
165
165
1,071
1,966
411
778
3,156
29,034
1,331
-
3,154
826
5,311|2022
449
1,683
342
595
5,031
2,135
1,083
453
2,832
1,037
125
867
362
985|
|||17,979|
|||30
326|
|||356|
|||1,054
-
-
-|
||||
|||19,389|
|||7,105
34,470
-
-|
|||41,575|
|||(10,000)|
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## **HAM PSTH+A1:H60WAITE MEMORIAL HALL**
## **Notes to the financial statements (continued)**
|**For the year ended 31 December 2023**
2023
**2a & 3d**
**Fund raising**
Amie W oodford Finden concert
1157
Costs expended
1966
Loss on concert
(809)
Coronation celebrations
Knab ridge grant and sundry donations
687
Expenses
411
275
**2a & 3d**
**Expenditure supported by grants**
Stage upgrade
Expenditure
-
Less grant received
-
Net surplus to the Memorial Hall
-
VE day celebrations
Expenditure (balance from 2020)
-
Less grants received
-
Net cost to the Memorial Hall
-
Hall refurbishment
Grant received
Refurbishment costs
Net loss
Transferred from reserves to cover shortfall
**Hall extension**
NYCC grant received
750
Expenditure to date
826
Net cost to date
(76)
**Coronation celebrations**
Knab ridge grant and sundry donations
687
Expenses
411
Net surplus
275
**Junior football**
NYCC grant
1054
Expenditure
778
Payment to outstanding invoices
230
Balance available
46|2022
-
-|
|---|---|
||-|
||-
-|
||-|
||2,740
2,500|
||240|
||73|
||73|
||25,119
34,730|
||(9,611)
10,000|
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## **HAM PSTHWAITE M EM ORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2023**
|**HAM PSTHWAITE M EM ORIAL HALL**
**Notes to the financial statements**
**For the year ended 31 December 2023**|**HAM PSTHWAITE M EM ORIAL HALL**
**Notes to the financial statements**
**For the year ended 31 December 2023**|**HAM PSTHWAITE M EM ORIAL HALL**
**Notes to the financial statements**
**For the year ended 31 December 2023**|
|---|---|---|
|**5**
**Fixed assets**
Memorial Hall
**6**
**Debtors**
Hirers and sundry debtors
Debt write off
**7**
**Cash at bank and in hand**
Current account
Capital reserve account
COIF deposit account
Cash in hand
**8**
**Creditors: amounts falling due**
**within one year**
Trade creditors
Accruals
Deferred income
Gas
Electricity
Water
**9**
**Fund analysis**
Endowed reserve
General reserve
Designated reserve
**Total funds**|11,460
134
25,202|2023
2022
18,592
18,592
10,138
5,336
(2,635)
-
7,503
5,336
14,784
130
24,146
36,795
39,060
-
-
36,795
39,060
2,360
2,389
-
-
-
-
748
-
3,108
2,389
Income
Expenditure
Transfers
Bal c/f 31
December
2023
-
-
18,592
33,498
(34,344)
41,190
-
-
-|
||198
272
279
-
Bal b/f 1
January
2023
18,592
42,036||
||60,628|33,498
(34,344)
-
59,782|
|Endowed reserve
The property was revalued on 19th February 2019 for insurance reinstatement purposes
The Memorial Hall was revalued in June 2020
£700,000
Current indexed link value for 2023
£1,209,205
Previous value in 1999
£325,000
As the Memorial Hall Building is held in trust with the Parish Council on behalf of the village, in order to
show a true picture with regard to general reserves available to the committee, the cost of the building has
been transferred to endowed capital.|||
## Endowed reserve
As the Memorial Hall Building is held in trust with the Parish Council on behalf of the village, in order to show a true picture with regard to general reserves available to the committee, the cost of the building has been transferred to endowed capital.
The property was revalued on 19th February 2019 for insurance reinstatement purposes
The Memorial Hall was revalued in June 2020 £700,000 Current indexed link value for 2023 £1,209,205 Previous value in 1999 £325,000
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