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2020-12-31-accounts

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE

(REGISTERED CHARITY NUMBER 523597)

REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE

(REGISTERED CHARITY NUMBER 523597)

YEAR ENDED 31 DECEMBER 2020

INDEX

Contents Page
Legal and Administrative details 1
Trustees' Report 2 - 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Accounts 8 - 9
Section Accounts 10 - 12

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE (REGISTERED CHARITY NUMBER 523597)

LEGAL AND ADMINISTRATIVE DETAILS

CHARITY REGISTRATION NUMBER 523597
TRUSTEES Mr R W Dansey-Wright
Mr M Liddiard
Mr J Clarkson
Mr K Taylor
Mr M Wood
Mr G Adamson
Mrs J Dickins
CHAIRMAN Mr M Liddiard
VICE CHAIRMAN Mr R W Dansey-Wright
SECRETARY Mr G Adamson
TREASURER Mr M Liddiard
SCHEME ADDRESS Upper Lane
Emley
Huddersfield
HD8 9RE
BANKERS The Co-operative Bank PLC
PO Box 250
Skelmersdale
WN8 6WT
INDEPENDENT EXAMINER J Wallage FCA
CISWO (Trading) Limited
The Old Rectory
Rectory Drive
Whiston
Rotherham
S60 4JG

1

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

The trustees present their report along with the financial statements of the charity for the year ended 31 December 2020. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts which can be found on page 8.

Constitution and objects

The charity is constituted by a Scheme dated 18 December 2002 as amended 11 November 2004 and is registered with the Charity Commission under number 523597. The object of the charity is to provide a recreation ground and institute for the inhabitants of Emley Moor and the surrounding area especially (but not exclusively) those who are members of the mining community.

The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the charity's aims and objectives and details of the activities that have taken place during the year can be found later in this report.

Organisational Structure

The trustees who have served the charity during the year are shown on page 1.

The trustees are responsible for ensuring that the business runs smoothly and that any problems are dealt with without delay.

Trustee vacancies are advertised and interested parties are asked to apply in writing. Interviews will be held and suitable candidates are then notified to their nominating body being either CISWO, trade union or members. The trustee board is made up of equal numbers of each nominating body.

Financial Review

The charity showed a net deficit of £4,962 from the day to day running of the institute as opposed to a deficit of £2,572 in the previous year, the downturn being mainly due to the COVID 19 pandemic. The various sections of the charity showed a combined surplus of £16,256 for the year which has improved the overall result to a surplus of £11,294 (2019 Surplus of £1,974), on the whole, the trustees are satisfied with the result for the year.

Review of Activities for the Public Benefit

The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the aims and objectives and as a result the following events have taken place during 2020.

The charity has facilities of a football pitch with a covered stand with a seating area and tearooms below. AFC Emley introduced a second team which increases the activity on the football facility. There are separate changing rooms with showers for the home team, the away team and the match officials. These facilities have been built and added to over the years by the trustees, its users, The National Coal Board and CISWO. The changing rooms and showers are also used by Emley Clarence Cricket Club during the cricket season.

The charity also provides a cricket facility with its own tearooms, storage units and a separate building for the scorers of the match. The cricket field has a partially shared surface with the football pitch with an overlap at the beginning and end of both the football and cricket seasons. AFC Emley and Emley Clarence Cricket Club continue to work together so that both teams are able to fulfil their respective fixtures without any problems arising.

2

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020 (continued)

Review of Activities for the Public Benefit (continued)

When open the cricket club continues to run various junior teams during the cricket season which has enabled the development of young players. The cricket club continue to nurture and develop the young players with a good number of them progressing into higher leagues.

The charity also provides facilities for amateur rugby league when not locked down, whereby Emley Moor Amateur Rugby Club have the right to play a minimum of ten games per season converting the football pitch into a rugby pitch and using the same facilities for changing rooms, showers etc.

The football and rugby facilities will continue to be extremely popular among the wider football and rugby community with a large number of finals and tournaments hopefully being played on the ground when it reopens. This includes junior teams, male teams and female teams.

Since the Multi Use Games Area was introduced to the facility it has proved to be very popular with the local children and is in regular use (When allowed) in all weathers throughout daylight hours. As the MUGA is a free access site there are no charges for anyone to use this facility. The costs of insurance, rates and any maintenance costs are paid from the charity bank account.

The Community Centre is used by the Youth Club element who now provide weekly sessions for 7 to 12 year olds. Around ten to twenty of this age group signed up with a weekly attendance of around ten to fifteen children. In 2018 we obtained a grant from Total Sport which allowed us to provide two assistants which led to extra sessions for 12 to 16 year olds.

The Community Centre usually provides a good number of activities for the people of Emley and the surrounding area which includes a library, regular cinema screenings, a weekly café, a dementia group, dog walking group, Yoga sessions, neighbourhood watch meetings, chair yoga and the hosting of fairs and fundraisers.

Along with the football and cricket sections the Emley and Emley Moor Community Group is constituted with its own Chairperson, Secretary and treasurer in place.

The facilities outlined in the section are the only sporting facilities in the village and thanks to the sub sections the facilities are of a very high standard which attracts many users to the facility.

The trustees view the Emley Village Community Centre as a step in delivering to the people of Emley and the surrounding areas facilities that are of a high standard and the whole community can enjoy it, which is entirely in keeping with fulfilling the aims of the charity.

Investment Policy

The charity does not at present have a large surplus of funds and does not have an investment policy as such but the trustees are aware of their responsibilities and have taken the sensible approach and placed the charity's liquid assets in an interest generating bank account. This provides an extra source of income for the charity whilst meaning that funds are readily available to meet costs if necessary although in the current economic climate the interest rate is very low.

Reserves Policy

It is the policy of the trustees to maintain unrestricted funds which are the free reserves of the charity, at a level to provide sufficient funds to cover anticipated administration and support costs for a period of 12 months. Any additional reserves are held to provide a capital fund for repairs that will be required for the upkeep of the premises.

Continued….

3

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020 (continued)

Risk Management

The trustees are aware of the operational and financial risks which the charity faces and regularly review those risks to mitigate against any impact they may have on the charity. The major risks facing the charity are the continued use of the facilities by the sections and local community and the introduction of the younger generation to provide for the future. The trustees work together to address these risks.

Impact of COVID-19

In line with Government direction, the charity ceased all activities in March 2020 and again in November 2020. The trustees plan to resume activity at a time considered appropriate and when allowed to do so, obviously following best practice guidance available at that time. The long term impact of the pandemic on the activities and finances of the charity cannot be assessed at the time of signing these accounts.

The Trustees are carefully managing the charity’s finances and are satisfied that it will be able to continue to meet its obligations for the foreseeable future.

Statement of Trustees' Responsibilities

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity and of the incoming resources and application of resources of the charity for that period. In preparing those financial statements, the trustees are required to:

The trustees are also responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of Emley Moor Miners' Recreation Ground and Institute

…………………………………..Trustee

………………………………Print name

Dated…………………………………

4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE

I report to the trustees on my examination of the accounts of the above named charity (registered number 523597) for the year ended 31 December 2020, set out on pages 6 to 9.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).

I report in respect of my examination of the Trustees' accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiners Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that is any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached.

……………………………………………………. ……………………………….

J Wallage FCA Date On behalf of CISWO (Trading) Limited The Old Rectory Rectory Drive Whiston Rotherham South Yorkshire S60 4JG

5

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

NOTE
Income and Endowments
Sections income
3
Sections contributions
Grants Received
COVID-19 Grants
Sundry income
TOTAL INCOMING RESOURCES
Expenditure
Accountancy
Insurance
Repairs & renewals
Light & heat
COVID grants share to sections
Sections expenditure
3
Grant expenditure
Total expenditure
Net movement before depreciation
Depreciation
Net movement after depreciation
Fund balances brought forward
FUND BALANCES CARRIED FORWARD		 Unrestricted
Funds
£
-
5,941
-
11,334
-
17,275
462
4,196
160
-
10,000
-
-
14,818
2,457
(7,419)
(4,962)
313,347
308,385		 Unrestricted
Funds
£
-
5,941
-
11,334
-
17,275
462
4,196
160
-
10,000
-
-
14,818
2,457
(7,419)
(4,962)
313,347
308,385		 Restricted

Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
63,780
63,780		 Designated
Funds
113,642
-
-
-
-
113,642
-
-
-
-
-
97,386
-
97,386
16,256
-
16,256
32,341
48,597		 2020
Total
Funds
£
113,642
5,941
-
11,334
-
130,917
462
4,196
160
-
10,000
97,386
-
112,204
18,713
(7,419)
11,294
409,468
420,762		 2019
Total
Funds
£
86,101
9,741
9,500
182
105,524
451
4,265
-
360
-
81,555
9,500
96,131
9,393
(7,419)
1,974
407,494
409,468

6

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE

BALANCE SHEET

AS AT 31 DECEMBER 2020

FIXED ASSETS
Tangible assets
CURRENT ASSETS
Debtors
Cash at bank
Sections: Cash at bank and in hand
LESS: CURRENT LIABILITIES
Creditors falling due within one year
NET CURRENT ASSETS
TOTAL NET ASSETS
FINANCED BY:
Unrestricted Funds
Restricted Funds
Designated Funds		 NOTE
2
4
3
5		 £
£
£
£
348,694
356,113
3,971
3,803
26,370
27,230
48,597
32,341
78,938
63,374
(6,870)
(10,019)
72,068
53,355
420,762
409,468
308,385
313,347
63,780
63,780
48,597
32,341
420,762
409,468
2020
2019		 £
£
£
£
348,694
356,113
3,971
3,803
26,370
27,230
48,597
32,341
78,938
63,374
(6,870)
(10,019)
72,068
53,355
420,762
409,468
308,385
313,347
63,780
63,780
48,597
32,341
420,762
409,468
2020
2019
409,468
313,347
63,780
32,341
409,468

Approved by the Trustees and signed on their behalf by

………………………………………. ………………………………………. Signed - Trustee Print name

………………………………………. Date

7

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES

a) Basis of preparation and assessment of going concern

The financial statements have been prepared under the historical cost convention unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS102) and the Financial reporting Standard (FRS102) and the Charities Act 2011.

The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going going concern. The trustees have a reasonable expectation the Trust has adequate reserves to continue in operational existence for the foreseeable future. Accordingly, the trustees continue to adopt the going concern basis in the preparation of the accounts.

b) Income Recognition

Income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations are recognised when they are received.

c) Expenditure Recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis.

Grants are recognised when they are approved and the intention has been communicated to the recipient.

d) Depreciation

Depreciation is charged on all fixed assets with the intention of writing off the cost of each asset over its estimated useful life. The rates applied are as follows:

2. FIXED ASSETS

Emley Moor Miners' Recreation Ground and Institute is a freehold site comprising land and buildings which were brought into account in 2010. Although there are two sports sections which have built and maintained these assets, they do not own them and all assets belong to the Institute and are under the control of the trustees.

Cost or Valuation
At 1 January 2020
Additions
At 31 December 2020
Accumulated Depreciation
At 1 January 2020
Charge for the year
At 31 December 2020
Net Book Value
At 31 December 2020
At 31 December 2019		 Main Charity
Property
£
310,000
-
310,000
12,400
6,200
18,600
291,400
297,600		 EVYC & CC
Improvements
£
60,951
-
60,951
2,438
1,219
3,657
57,294
58,513		 Total
£
370,951
-
370,951
14,838
7,419
22,257
348,694
356,113

8

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

3.
4.
5.		 Brought
forward
SECTIONS
£
Football
20,546
Cricket
3,011
Youth Club and Community Centre
8,784
32,341
DEBTORS
Prepayments
CREDITORS FALLING DUE WITHIN ONE YEAR
Accruals
Unspent Grants		 Income
£
81,430
23,471
8,741
113,642		 Expenditure
£
75,787
15,519
6,080
97,386
2020
£
3,971
462
6,408
6,870		 Carried
forward
£
26,189
10,963
11,445		 Carried
forward
£
26,189
10,963
11,445
48,597
2019
£
3,803
451
9568
10,019

9

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE YEAR ENDED 31 DECEMBER 2020 FOOTBALL SECTION (Season ending 31st May annually)

INCOME
Gate receipts
Memberships
FA Cup / Vase winnings
Programme sales
Raffles and draws
Members efforts
Tea hut sales
Donations and grants
Sponsorship income
Rugby / cricket / football ground hire
Merchandise sales
Grants
Players contribution to equipment
Advertising Board
Bar Income
Lottery Machine
EXPENDITURE
Players expenses and fines
Players insurance
Physiotherapy
Referees and assistants
Playing equipment
Merchandise
Memberships and licences
Team fines
Training and sundry playing expenses
Ground maintenance and renewals
Pitch maintenance
Bank charges
Food and drink purchases
Printing, postage and stationery
Presentation night expenses
Contribution to main charity
Water
Light and heat
Insurance
Cleaning and waste disposal
Telephone
Advertising Boards
Sundry expenses
Charitable donations
Loan repayment 2011/12
Ground Renovation
TV Licence
Bar Expenses
Manchester United Legends
Excess of income over expenditure
Balances brought forward:
Fixed assets
Stock
Cash in hand
Sundry debtors & prepayments
Bank accounts (net)
Sundry creditors & accruals
Loan - Committee members
Balances carried forward
Fixed assets
Stock
Cash in hand
Sundry debtors & prepayments
Bank accounts (net)
Sundry creditors & accruals
Loan - Committee members		 £
£
10,062
3,848
800
697
2,253
1,004
6,047
6,690
26,640
1,155
1,539
4,500
-
3,517
12,596
82
81,430
26,878
920
318
3,085
5,185
1,793
1,063
44
1,581
646
10,800
191
3,198
465
-
3,014
729
2,476
2,904
659
680
-
269
-
-
2,000
153
6,307
429
75,787
5,643
2,181
668
2,627
301
15,400
(631)
-
20,546
26,189
2,074
470
482
166
23,094
(97)
-
26,189
2020		 £
£
11,104
4,263
175
718
3,573
1,947
7,148
5,274
12,507
1,625
543
-
165
-
15,569
132
64,743
14,790
-
601
3,596
2,204
740
1,368
170
1,512
4,777
7,813
160
3,799
370
736
3,875
1,803
2,153
2,976
424
1,139
293
184
516
500
-
149
6,879
-
63,527
1,216
2,220
361
453
733
17,588
(1,525)
(500)
19,330
20,546
2,181
668
2,627
301
15,400
(631)
-
20,546
2019		 £
£
11,104
4,263
175
718
3,573
1,947
7,148
5,274
12,507
1,625
543
-
165
-
15,569
132
64,743
14,790
-
601
3,596
2,204
740
1,368
170
1,512
4,777
7,813
160
3,799
370
736
3,875
1,803
2,153
2,976
424
1,139
293
184
516
500
-
149
6,879
-
63,527
1,216
2,220
361
453
733
17,588
(1,525)
(500)
19,330
20,546
2,181
668
2,627
301
15,400
(631)
-
20,546
2019
64,743
63,527
1,216
19,330
20,546
20,546

10

EMLEY MOOR RECREATION GROUND AND INSTITUTE YEAR ENDED 31 DECEMBER 2020

CRICKET SECTION

INCOME
Members' contributions
Players' match fees
Raffles and gate receipts
Surplus on refreshment sales
Sponsorship
Surplus on fundraising events
Grants
Donations
Indoor nets surplus
Sundry receipts
EXPENDITURE
PLAYING:
League fees and fines
Umpires and scorers fees
Equipment and clothing
Travelling expenses
Players' Insurance & general liability
Indoor nets deficit
Coaching
GROUND EXPENSES
Ground maintenance, rates, utilities etc
AFC changing rooms/waste collection
GENERAL EXPENSES
Printing, postage and sundries
Cleaning and catering supplies
Sponsor boards
Dinner
Trophies
EXCESS OF INCOME OVER EXPENDITURE
Balances brought forward:
Cash
Bank
Creditors
Balances carried forward
Cash
Bank
Creditors		 £
£
240
142
-
765
-
1,690
20,254
50
275
55
23,471
91
115
104
-
451
-
3,125
11,605
-
-
28
-
-
-
15,519
7,952
95
3,941
(1,025)
3,011
10,963
549
11,439
(1,025)
10,963
2020		 £
£
2,470
1,286
386
2,908
1,950
1,687
2,750
-
-
306
13,743
485
2,696
912
1,060
468
193
-
6,959
325
24
11
60
90
331
13,614
129
578
3,329
(1,025)
2,882
3,011
95
3,941
(1,025)
3,011
2019		 £
£
2,470
1,286
386
2,908
1,950
1,687
2,750
-
-
306
13,743
485
2,696
912
1,060
468
193
-
6,959
325
24
11
60
90
331
13,614
129
578
3,329
(1,025)
2,882
3,011
95
3,941
(1,025)
3,011
2019
13,743
13,614
129
2,882
3,011
3,011

11

EMLEY MOOR MINERS' RECREATION GROUND AND INSTITUTE YEAR ENDED 31 DECEMBER 2020

EMLEY VILLAGE YOUTH CLUB AND COMMUNITY CENTRE

INCOME
Youth Club funds and rent
Room hire
Grants and donations
EXPENDITURE
Miners Welfare Utilities
Repairs & Maintenance
MPL Licence
Donations
Light & Heat
Insurance
Refuse Collection
Chair Yoga
Youth Club Rent
Information Commissioner
Printing
Sundry Expenses
EXCESS OF INCOME OVER EXPENDITURE
Cash and bank brought forward
Suplus for year
Cash and bank carried forward		 £
£
£
£
-
2,577
2,453
5,038
6,288
-
8,741
7,615
-
1,205
313
882
-
204
4,018
-
1,034
972
396
371
-
56
-
210
140
390
-
40
-
84
179
-
6,080
4,414
2,661
3,201
8,784
5,583
2,661
3,201
11,445
8,784
2019
2020		 £
£
£
£
-
2,577
2,453
5,038
6,288
-
8,741
7,615
-
1,205
313
882
-
204
4,018
-
1,034
972
396
371
-
56
-
210
140
390
-
40
-
84
179
-
6,080
4,414
2,661
3,201
8,784
5,583
2,661
3,201
11,445
8,784
2019
2020
7,615
4,414
3,201
8,784

12