2021-03-31-accounts - Sedbergh Youth And Community Centre

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Sedbergh Youth and Community Centre

Charity number 523510

Annual Report and Financial Statements

for the year ended 31 March 2021

Sedbergh Youth and Community Centre

Annual Report and Financial Statements for the year ended 31 March 2021

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Statement of financial activities	5
Balance sheet	6
Notes to the accounts	7 to 12

Prepared by West Yorkshire Community Accounting Service

Sedbergh Youth and Community Centre

Trustees' report for the year ended 31 March 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Name Position Dates Herbert Michael Buck Chair Christopher Towers Nancy O'Farrell Sharon Oxtoby Appointed February 2021 Other officers Mr A Butterfield Centre manager Charity number 523510 Registered in England and Wales Registered and principal address Sedbergh Centre Huddersfield Road Odsal Bradford West Yorkshire BD6 1DJ Bankers Barclays Bank Plc NatWest Bank Plc COIF Charities Deposit Fund Leicester 7 Hustlergate Senator House LE87 2BB Bradford 85 Queen Victoria Street BD1 1PP London EC4V 4ET

Independent examiner

Helen Galvin FCCA

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The Club was established under a Trust Deed dated 11 October 1962 as amended 24 September 2014

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Objectives and activities

The charity's objects

The charity's objects are to help educate, support and empower people of all ages and backgrounds through their leisure time activities.

Sedbergh Youth and Community Centre

Trustees' report (continued) for the year ended 31 March 2021

Objectives and activities (continued)

The charity's main activities

Having developed into a centre which the entire community use we aim to provide positive opportunities for all people in Bradford to participate in sporting, social, educational and cultural activities. Our purpose built centre consists of a main club room, kitchen, sensory room, gymnasium, large function room/dance studio, office space, main office and model railway room.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

During the year the centre was under lockdown, this resulted in less footfall but we have increased our online functions.

Improvements have been made to the building by updating the gymnasium, office space and creating better access for parking.

Financial review

The net income for the year was £52,534, including net income of £24,347 on unrestricted funds and net income of £28,187 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £86,956.

The trustees annually review the reserves policy to ensure it is in line with the needs of the charity. Three to six months running costs are kept as minimum to ensure continuity of service to groups using the centre. The trustees aim to hold reserves of at least £23,000 in the Barclays Community Account.

The funds will be held to meet the following costs in the event of the closure of Sedbergh Youth and Community Centre:

All outstanding debts and creditors, salaries and redundancy payments.

Additional payments, if necessary, will be made to this fund each financial year after a review of the above costs.

Risk Management

The trustees acknowledge they have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Coronavirus (COVID 19)

Whilst the coronavirus has had a financial impact there are no material uncertainties so significant as to cast doubt over the ability of the charity to continue to operate as a going concern.

Signed on behalf of the board of trustees on 28/9/2021

Sedbergh Youth and Community Centre

Independent examiner's report to the trustees of Sedbergh Youth and Community Centre

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021, which are set out on pages 5 to 12.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Helen Galvin FCCA

1/10/2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Sedbergh Youth and Community Centre

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2021

Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 28,221 Club members subscriptions 21 Hire 3,290 Fundraising - Café - Other income 164 Total income 31,696 Expenditure on: Salaries, NIC and pensions (3) - Payroll charges 1,513 Staff travel, training and subsistence - Volunteer expenses - Rates - Utilities 288 Repairs, maintenance and renewals 1,284 Caretaking and cleaning 59 Office expenses 100 Advertising and events - Cafe - Equipment and materials 221 Hospitality 27 Insurance 2,966 Other purchases and sundries 784 Accountancy 60 ESF Project costs - Depreciation 6,745 Total expenditure 14,047 Net income 17,649 Transfers between funds 6,698 Net movement in funds 24,347 Fund balances brought forward 110,307 Fund balances carried forward (4) 134,654	2021 Restricted funds £ 125,582 - - - - - 125,582 59,331 - - - - 3,708 2,902 7,555 1,633 - 24 3,772 - 106 694 780 10,192 - 90,697 34,885 (6,698) 28,187 4,241 32,428	2021 Total funds £ 153,803 21 3,290 - - 164 157,278 59,331 1,513 - - - 3,996 4,186 7,614 1,733 - 24 3,993 27 3,072 1,478 840 10,192 6,745 104,744 52,534 - 52,534 114,548 167,082	2020 Total funds £ 126,063 4,462 15,671 3,458 992 263 150,909 56,107 733 249 272 1,966 5,239 1,015 7,102 3,523 1,451 1,264 3,025 594 2,670 5,671 1,080 12,256 5,763 109,980 40,929 - 40,929 73,619 114,548

All incoming resources and resources expended derive from continuing activities.

Sedbergh Youth and Community Centre Balance sheet

as at 31 March 2021 2021 Unrestricted £ Fixed assets Tangible assets (5) 47,698 Total fixed assets 47,698 Current assets Prepayments 995 Cash at bank and in hand (6) 86,801 Total current assets 87,796 Current liabilities: amounts falling due within one year Creditors and accruals (7) 840 Total current liabilities 840 Net current assets 86,956 Net assets 134,654 Funds Unrestricted funds 134,654 Restricted funds - Total funds 134,654	2021 Restricted £ - - 15,450 16,978 32,428 - - 32,428 32,428 - 32,428 32,428	2021 Total £ 47,698 47,698 16,445 103,779 120,224 840 840 119,384 167,082 134,654 32,428 167,082	2020 Total £ 51,921 51,921 16,987 50,596 67,583 4,956 4,956 62,627 114,548 110,307 4,241 114,548

The financial statements were approved by the board of trustees on 28/9/2021

Herbert Michael Buck (Trustee)

Sedbergh Youth and Community Centre

Notes to the accounts

for the year ended 31 March 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Property improvements: over 10 years

Computer and playground equipment: over 3 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Sedbergh Youth and Community Centre

Notes to the accounts

for the year ended 31 March 2021

1 Accounting policies continued

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Sedbergh Youth and Community Centre

Notes to the accounts continued

for the year ended 31 March 2021

2 Grants and donations Bradford MDC Pennies from Heaven National Lottery Community Fund Sport England Groundwork UK (ESF) Awards for All HMRC Coronavirus Job Retention Scheme Other grants and donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2021 Unrestricted funds £ 27,700 - - - - - - 521 28,221	2021 Restricted funds £ 300 - 58,333 - 11,792 9,252 44,919 986 125,582	2021 Total funds £ 28,000 - 58,333 - 11,792 9,252 44,919 1,507 153,803 2021 £ 57,815 3,338 (3,338) 1,516 59,331	2020 Total funds £ 4,800 427 65,834 34,000 15,456 - - 5,546 126,063 2020 £ 54,529 3,145 (3,000) 1,433 56,107

The average number employees during the year was 4, being an average of 3.4 full time equivalent (2020: 3.8, 3 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end Amount of any contributions prepaid at the year end 4 Restricted funds Balance b/f Incoming £ £ Greenhall Foundation 1,000 - Postcode Community Trust 41 - Groundwork UK (ESF) 3,200 11,792 National Lottery Community Fund - 58,333 Awards for All - 9,252 HMRC - 44,919 Donation - 986 Bradford MDC - 300 4,241 125,582	Outgoing £ - - 10,192 34,217 1,069 44,919 - 300 90,697	2021 £ 1,516 - - Transfers £ - - - (6,698) - - - - (6,698)	2020 £ 1,433 - - Balance c/f £ 1,000 41 4,800 17,418 8,183 - 986 - 32,428

Notes to the accounts continued

Sedbergh Youth and Community Centre

for the year ended 31 March 2021

4 Restricted funds continued

Fund name

Purpose of restriction

Greenhall Foundation Towards the Sensory Seating project. Postcode Community Trust Towards the costs of the Young at Heart project. Groundwork UK (ESF) Towards costs of Nu Futures employability programme. National Lottery Community To bring people together, build strong relationships across communities and Fund enable more people to fulfil their potential. The transfer relates to the purchase of £2,522 of fixed assets and a transfer from unrestricted funds. The terms of the funding have been fulfilled by incurring this expenditure. As the expenditure will provide and on-going unrestricted benefit to the charity it has been transferred to the unrestricted fund where it will be depreciated in line with the fixed asset policy. The balance of £4,176 relates to assets purchased in the previous year which should have been charged to this fund but were allocated to unrestricted funds.

Awards for All For the Holistic Reach programme. HMRC For staff who have been furloughed due to Covid-19. Donation Towards the man shed. Bradford MDC Towards a defibrillator.

5 Tangible assets

5 6	Tangible assets Cost At 1 April 2020 Additions At 31 March 2021 Depreciation At 1 April 2020 Charge for year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 Cash at bank and in hand Cash at bank Cash in hand	£ 55,408 1,700 57,108 5,004 5,712 10,716 46,392 50,404 Property improvements	£ 2,276 822 3,098 759 1,033 1,792 1,306 1,517 2021 £ 103,255 524 103,779 Computer equipment	Total £ 57,684 2,522 60,206 5,763 6,745 12,508 47,698 51,921 2020 £ 50,295 301 50,596

Sedbergh Youth and Community Centre

Notes to the accounts continued

for the year ended 31 March 2021

7 Creditors and accruals Creditors Accruals	2021 £ - 840 840	2020 £ 4,176 780 4,956

8 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The key management personnel of the charity include the trustees and the Centre Manager. The total employee benefits received by the Chief Officer were £24,895 (previous year: £24,917). No trustee received any remuneration or benefit in this capacity during this or the previous year.

Sedbergh Youth and Community Centre

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021

2021 2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 28,221 10,773 Club members subscriptions 21 4,462 Hire 3,290 15,671 Fundraising - 3,458 Café - 992 Other income 164 263 Total income 31,696 35,619 Expenditure Salaries, NIC and pensions - 10,609 Payroll charges 1,513 733 Staff travel, training and subsistence - 165 Volunteer expenses - 267 Rates - 1,182 Utilities 288 1,051 Repairs, maintenance and renewals 1,284 693 Caretaking and cleaning 59 153 Office expenses 100 607 Advertising and events - - Cafe - 571 Equipment and materials 221 2,419 Hospitality 27 121 Insurance 2,966 1,170 Other purchases and sundries 784 2,082 Accountancy 60 60 ESF Project costs - - Depreciation 6,745 5,763 Total expenditure 14,047 27,646 Net income / (expenditure) 17,649 7,973 Transfers between funds 6,698 35,766 Fund balances brought forward 110,307 66,568 Fund balances carried forward 134,654 110,307	2021 Restricted funds £ 125,582 - - - - - 125,582 59,331 - - - - 3,708 2,902 7,555 1,633 - 24 3,772 - 106 694 780 10,192 - 90,697 34,885 (6,698) 4,241 32,428	2020 Restricted funds £ 115,290 - - - - - 115,290 45,498 - 84 5 784 4,188 322 6,949 2,916 1,451 693 606 473 1,500 3,589 1,020 12,256 - 82,334 32,956 (35,766) 7,051 4,241	2021 Total funds £ 153,803 21 3,290 - - 164 157,278 59,331 1,513 - - - 3,996 4,186 7,614 1,733 - 24 3,993 27 3,072 1,478 840 10,192 6,745 104,744 52,534 - 114,548 167,082	2020 Total funds £ 126,063 4,462 15,671 3,458 992 263 150,909 56,107 733 249 272 1,966 5,239 1,015 7,102 3,523 1,451 1,264 3,025 594 2,670 5,671 1,080 12,256 5,763 109,980 40,929 - 73,619 114,548