## Sedbergh Youth and Community Centre
Charity number 523510
## Annual Report and Financial Statements
for the year ended 31 March 2021
## Sedbergh Youth and Community Centre
Annual Report and Financial Statements for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 12|
**Prepared by West Yorkshire Community Accounting Service**
1
## Sedbergh Youth and Community Centre
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Name Position Dates** Herbert Michael Buck Chair Christopher Towers Nancy O'Farrell Sharon Oxtoby Appointed February 2021 **Other officers** Mr A Butterfield Centre manager **Charity number** 523510 Registered in England and Wales **Registered and principal address** Sedbergh Centre Huddersfield Road Odsal Bradford West Yorkshire BD6 1DJ **Bankers** Barclays Bank Plc NatWest Bank Plc COIF Charities Deposit Fund Leicester 7 Hustlergate Senator House LE87 2BB Bradford 85 Queen Victoria Street BD1 1PP London EC4V 4ET
## **Independent examiner**
Helen Galvin FCCA
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The Club was established under a Trust Deed dated 11 October 1962 as amended 24 September 2014
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
The charity's objects are to help educate, support and empower people of all ages and backgrounds through their leisure time activities.
2
## Sedbergh Youth and Community Centre
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities (continued)**
## **The charity's main activities**
Having developed into a centre which the entire community use we aim to provide positive opportunities for all people in Bradford to participate in sporting, social, educational and cultural activities. Our purpose built centre consists of a main club room, kitchen, sensory room, gymnasium, large function room/dance studio, office space, main office and model railway room.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
## **Achievements and performance**
During the year the centre was under lockdown, this resulted in less footfall but we have increased our online functions.
Improvements have been made to the building by updating the gymnasium, office space and creating better access for parking.
## **Financial review**
The net income for the year was £52,534, including net income of £24,347 on unrestricted funds and net income of £28,187 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £86,956.
The trustees annually review the reserves policy to ensure it is in line with the needs of the charity. Three to six months running costs are kept as minimum to ensure continuity of service to groups using the centre. The trustees aim to hold reserves of at least £23,000 in the Barclays Community Account.
The funds will be held to meet the following costs in the event of the closure of Sedbergh Youth and Community Centre:
All outstanding debts and creditors, salaries and redundancy payments.
Additional payments, if necessary, will be made to this fund each financial year after a review of the above costs.
## **Risk Management**
The trustees acknowledge they have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **Coronavirus (COVID 19)**
Whilst the coronavirus has had a financial impact there are no material uncertainties so significant as to cast doubt over the ability of the charity to continue to operate as a going concern.
Signed on behalf of the board of trustees on 28/9/2021
3
## Sedbergh Youth and Community Centre
## Independent examiner's report to the trustees of Sedbergh Youth and Community Centre
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021, which are set out on pages 5 to 12.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Helen Galvin FCCA
1/10/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Sedbergh Youth and Community Centre
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
28,221
Club members subscriptions
21
Hire
3,290
Fundraising
-
Café
-
Other income
164
**Total income**
31,696
**Expenditure on:**
Salaries, NIC and pensions
(3)
-
Payroll charges
1,513
Staff travel, training and subsistence
-
Volunteer expenses
-
Rates
-
Utilities
288
Repairs, maintenance and renewals
1,284
Caretaking and cleaning
59
Office expenses
100
Advertising and events
-
Cafe
-
Equipment and materials
221
Hospitality
27
Insurance
2,966
Other purchases and sundries
784
Accountancy
60
ESF Project costs
-
Depreciation
6,745
**Total expenditure**
14,047
**Net income**
17,649
**Transfers between funds**
6,698
**Net movement in funds**
24,347
**Fund balances brought forward**
110,307
**Fund balances carried forward**
(4)
134,654|2021
Restricted
funds
£
125,582
-
-
-
-
-
125,582
59,331
-
-
-
-
3,708
2,902
7,555
1,633
-
24
3,772
-
106
694
780
10,192
-
90,697
34,885
(6,698)
28,187
4,241
32,428|2021
Total
funds
£
153,803
21
3,290
-
-
164
157,278
59,331
1,513
-
-
-
3,996
4,186
7,614
1,733
-
24
3,993
27
3,072
1,478
840
10,192
6,745
104,744
52,534
-
52,534
114,548
167,082|2020
Total
funds
£
126,063
4,462
15,671
3,458
992
263
150,909
56,107
733
249
272
1,966
5,239
1,015
7,102
3,523
1,451
1,264
3,025
594
2,670
5,671
1,080
12,256
5,763
109,980
40,929
-
40,929
73,619
114,548|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Sedbergh Youth and Community Centre Balance sheet
|as at 31 March 2021
2021
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
47,698
**Total fixed assets**
47,698
**Current assets**
Prepayments
995
Cash at bank and in hand
(6)
86,801
**Total current assets**
87,796
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
840
**Total current liabilities**
840
**Net current assets**
86,956
**Net assets**
134,654
**Funds**
Unrestricted funds
134,654
Restricted funds
-
**Total funds**
134,654|2021
Restricted
£
-
-
15,450
16,978
32,428
-
-
32,428
32,428
-
32,428
32,428|2021
Total
£
47,698
47,698
16,445
103,779
120,224
840
840
119,384
167,082
134,654
32,428
167,082|2020
Total
£
51,921
51,921
16,987
50,596
67,583
4,956
4,956
62,627
114,548
110,307
4,241
114,548|
|---|---|---|---|
The financial statements were approved by the board of trustees on 28/9/2021
Herbert Michael Buck (Trustee)
6
## Sedbergh Youth and Community Centre
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Property improvements: over 10 years
Computer and playground equipment: over 3 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
7
## Sedbergh Youth and Community Centre
Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies continued**
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Sedbergh Youth and Community Centre
## Notes to the accounts continued
## for the year ended 31 March 2021
|**2 Grants and donations**
Bradford MDC
Pennies from Heaven
National Lottery Community Fund
Sport England
Groundwork UK (ESF)
Awards for All
HMRC Coronavirus Job Retention Scheme
Other grants and donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
Unrestricted
funds
£
27,700
-
-
-
-
-
-
521
28,221|2021
Restricted
funds
£
300
-
58,333
-
11,792
9,252
44,919
986
125,582|2021
Total
funds
£
28,000
-
58,333
-
11,792
9,252
44,919
1,507
153,803
2021
£
57,815
3,338
(3,338)
1,516
59,331|2020
Total
funds
£
4,800
427
65,834
34,000
15,456
-
-
5,546
126,063
2020
£
54,529
3,145
(3,000)
1,433
56,107|
|---|---|---|---|---|
The average number employees during the year was 4, being an average of 3.4 full time equivalent (2020: 3.8, 3 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the year end
Amount of any contributions prepaid at the year end
**4 Restricted funds**
Balance b/f
Incoming
£
£
Greenhall Foundation
1,000
-
Postcode Community Trust
41
-
Groundwork UK (ESF)
3,200
11,792
National Lottery Community Fund
-
58,333
Awards for All
-
9,252
HMRC
-
44,919
Donation
-
986
Bradford MDC
-
300
4,241
125,582|Outgoing
£
-
-
10,192
34,217
1,069
44,919
-
300
90,697|2021
£
1,516
-
-
Transfers
£
-
-
-
(6,698)
-
-
-
-
(6,698)|2020
£
1,433
-
-
Balance c/f
£
1,000
41
4,800
17,418
8,183
-
986
-
32,428|
|---|---|---|---|
9
Notes to the accounts continued
## Sedbergh Youth and Community Centre
for the year ended 31 March 2021
## **4 Restricted funds continued**
## **Fund name**
## **Purpose of restriction**
Greenhall Foundation Towards the Sensory Seating project. Postcode Community Trust Towards the costs of the Young at Heart project. Groundwork UK (ESF) Towards costs of Nu Futures employability programme. National Lottery Community To bring people together, build strong relationships across communities and Fund enable more people to fulfil their potential. The transfer relates to the purchase of £2,522 of fixed assets and a transfer from unrestricted funds. The terms of the funding have been fulfilled by incurring this expenditure. As the expenditure will provide and on-going unrestricted benefit to the charity it has been transferred to the unrestricted fund where it will be depreciated in line with the fixed asset policy. The balance of £4,176 relates to assets purchased in the previous year which should have been charged to this fund but were allocated to unrestricted funds.
Awards for All For the Holistic Reach programme. HMRC For staff who have been furloughed due to Covid-19. Donation Towards the man shed. Bradford MDC Towards a defibrillator.
## **5 Tangible assets**
|**5 **
**6 **|**Tangible assets**
**Cost**
At 1 April 2020
Additions
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020
**Cash at bank and in hand**
Cash at bank
Cash in hand|£
55,408
1,700
57,108
5,004
5,712
10,716
46,392
50,404
Property
improvements|£
2,276
822
3,098
759
1,033
1,792
1,306
1,517
2021
£
103,255
524
103,779
Computer
equipment|Total
£
57,684
2,522
60,206
5,763
6,745
12,508
47,698
51,921
2020
£
50,295
301
50,596|
|---|---|---|---|---|
10
## Sedbergh Youth and Community Centre
## Notes to the accounts continued
## for the year ended 31 March 2021
|**7 Creditors and accruals**
Creditors
Accruals|2021
£
-
840
840|2020
£
4,176
780
4,956|
|---|---|---|
## **8 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The key management personnel of the charity include the trustees and the Centre Manager. The total employee benefits received by the Chief Officer were £24,895 (previous year: £24,917). No trustee received any remuneration or benefit in this capacity during this or the previous year.
11
## Sedbergh Youth and Community Centre
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
|2021
2020
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
28,221
10,773
Club members subscriptions
21
4,462
Hire
3,290
15,671
Fundraising
-
3,458
Café
-
992
Other income
164
263
**Total income**
31,696
35,619
**Expenditure**
Salaries, NIC and pensions
-
10,609
Payroll charges
1,513
733
Staff travel, training and subsistence
-
165
Volunteer expenses
-
267
Rates
-
1,182
Utilities
288
1,051
Repairs, maintenance and renewals
1,284
693
Caretaking and cleaning
59
153
Office expenses
100
607
Advertising and events
-
-
Cafe
-
571
Equipment and materials
221
2,419
Hospitality
27
121
Insurance
2,966
1,170
Other purchases and sundries
784
2,082
Accountancy
60
60
ESF Project costs
-
-
Depreciation
6,745
5,763
**Total expenditure**
14,047
27,646
**Net income / (expenditure)**
17,649
7,973
**Transfers between funds**
6,698
35,766
**Fund balances brought forward**
110,307
66,568
**Fund balances carried forward**
134,654
110,307|2021
Restricted
funds
£
125,582
-
-
-
-
-
125,582
59,331
-
-
-
-
3,708
2,902
7,555
1,633
-
24
3,772
-
106
694
780
10,192
-
90,697
34,885
(6,698)
4,241
32,428|2020
Restricted
funds
£
115,290
-
-
-
-
-
115,290
45,498
-
84
5
784
4,188
322
6,949
2,916
1,451
693
606
473
1,500
3,589
1,020
12,256
-
82,334
32,956
(35,766)
7,051
4,241|2021
Total
funds
£
153,803
21
3,290
-
-
164
157,278
59,331
1,513
-
-
-
3,996
4,186
7,614
1,733
-
24
3,993
27
3,072
1,478
840
10,192
6,745
104,744
52,534
-
114,548
167,082|2020
Total
funds
£
126,063
4,462
15,671
3,458
992
263
150,909
56,107
733
249
272
1,966
5,239
1,015
7,102
3,523
1,451
1,264
3,025
594
2,670
5,671
1,080
12,256
5,763
109,980
40,929
-
73,619
114,548|
|---|---|---|---|---|
12