2022-10-31-accounts

Trustees' Annual Report for the period

Period start date Period end date T 1 Novembe 2021 o 31st October 2022 From r 3 Section A Reference and administration details

Charity name

Helmsley Town Hall

Other names charity is known by

Registered charity number (if any) 523360

Charity's principal address Town Hall Market Place Postcode YO62 5BL

Names of the charity trustees who manage the charity

1

March 2012

TAR

	Trustee name	Office (if any)	Dates acted if not for whole year	N a m e o f p e r s o n ( o r b o d y ) e n ti tl e d t o a p p o i n t tr u s t e e (i f a n y )
1	Jeanne Brown	Chair
2	Nigel Hirst	Secretary
3	Denise Kitchin	Treasurer	1stNov – 30thSept
4	Richard Olive			S t M a r y s C h u r c h
5	Katie Hunton

2

March 2012

TAR

6	Neil Butcher			H e l m s l e y A rt C e n tr e
7	Anthony Porter			H e l m s l e y T o w n C o u n c il
8	Benjamin Scott
	Geoff Smith		Sept 22 – Oct 22
	Annika Dowson		Sept 22 – Oct 22
	Names of the trustees for the charity, if any, (for example, any custodian trustees)

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March 2012

TAR

D a t e s a c t e d if n o Name t f o r w h o l e y e a r

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Treasurer	Clive Ward
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution)

How the charity is constituted (eg. trust, association, company)

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March 2012

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Trustee selection methods The trustees are (eg. appointed by, elected by) both nominated by local organisations and directly elected. Additional governance issues (Optional information)

• You may choose to include A small group of additional information, where trustees including relevant, about: the chair handle • day to day policies and procedures decision making,

• adopted for the induction operating as a

• and training of trustees;

• • the charity’s management committee and organisational structure reporting to the full

• and any wider network meetings of

• with which the charity trustees which are works; held

• • relationship with any approximately related parties; every 2 months.

• • trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The charitable objective is set out in the scheme dated 23rd October 1958. The lease for the land and the building are vested in the custodian trustee. They are held for the purposes of a village hall for the use of the inhabitants of the Parish of Helmsley in particular for use for meetings lectures and classes and for other forms of recreation and leisure time occupation.

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March 2012

TAR

Helmsley Community Library occupies a substantial part of the ground floor. The Main Hall kitchen and meeting room are used for commercial, local and charitable events. Trustees have considered and updated hiring rates which need to be competitive given the other available venues locally. We have also endeavoured to keep the rates as low as possible for non-commercial users. These have included keep fit classes, the school and private parties. Summary of the main activities undertaken for the The Trustees remain conscious of the need to balance usage of the hall public benefit in relation to between commercial hiring and leaving it available for community use. these objects (include within this section the statutory The Trustees have complied with their duty to have due regard to the declaration that trustees have Charity Commissions public benefit guidance when exercising any powers had regard to the guidance or duties to which the guidance is relevant. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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March 2012

TAR

Summary of the main achievements of the charity during the year	Major works outstanding include the renovation of the dilapidated former caretakers flat. Any surplus of income over expenditure is to be retained towards meeting these costs.

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March 2012

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Section E Financial review

• Brief statement of the charity’s Any surplus of income over expenditure is to be retained towards meeting policy on reserves maintenance and refurbishment costs. Details of any funds materially N/A

• in deficit Further financial review details (Optional information) You may choose to include Helmsley Community Library contributes £12500 rent annually. additional information, where relevant about: Venue hire is the main source of income. These range from individuals, • the charity’s principal community groups to commercial bookings and the Community Library. sources of funds (including any fundraising);

• • how expenditure has supported the key objectives of the charity;

• • investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Coronavirus has once again impacted the Town Hall but Trustees worked towards getting back to normal activity levels following Government Guidelines.

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)		Jeanne Brown	15/08/23

8

March 2012

TAR

Position (eg Secretary, Chair, etc) Date

9

March 2012

TAR

Town Hall 523360 (Working Name: Helmsley Town Hall) Receipts and payments accounts For the period Period start date To from 01/11/2021

Period end date To 31/10/2022

CC16a

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 30,926 600 37 443 - - - 32,006 - - - 32,006 12,827 11,128 4,678 - - - - - - 28,633 - - - 28,633 3,373 - 73,066 76,439	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £	Total funds to the nearest £ 30,926 600 37 - 443 - - - 32,006 - - - 32,006 12,827 11,128 4,678 - - - - - - 28,633 - - - 28,633 3,373	Total funds to the nearest £ 30,926 600 37 - 443 - - - 32,006 - - - 32,006 12,827 11,128 4,678 - - - - - - 28,633 - - - 28,633 3,373	Last year to the nearest £
Lettingof rooms	30,926		- - - - - - - - -	30,926		24,033
Donations	600			600		-
Bank interest	37			37		3
Covid supportgrants				-		21,430
Sundryincome	443			443		609
	-			-		-
	-			-		-
	-			-		-
Sub total(Gross income for AR)	32,006			32,006		46,075
A2 Asset and investment sales, (see table).
	-		- - -	-
	-			-		-
Sub total	-			-		-
Total receipts A3 Payments
			-	32,006		46,075
Wages and salaries	12,827		- - - - - - - - - -	12,827		10,756
Otherpremises costs	11,128			11,128		5,965
Administration	4,678			4,678		3,545
	-			-		-
	-			-		-
	-			-		-
	-			-		-
	-			-		-
	-			-		-
**Sub total **	28,633			28,633		20,266
A4 Asset and investment purchases, (see table)
	-		- - -	-
	-			-
**Sub total **	-			-		-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
			-	28,633		20,266
	3,373	-	-	3,373		25,809
	-	-	- -	-		-
	73,066	-		73,066		47,257
	76,439	-	-	76,439		73,066

CCXX R1 accounts (SS)

02/08/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Cash at bank Details Details Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 76,439 - - - - - 76,439 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval

CCXX R2 accounts (SS)

02/08/2023

2

Helmsley Town Hall 16 Market Place Helmsley York North Yorkshire YO62 5BL

Ashby Berry Coulsons Ltd Chartered Accountants 2 Belgrave Crescent Scarborough North Yorkshire YO11 1UB

Dear Sirs

The following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience such as we consider necessary in connection with your independent examination of the charity’s financial statements for the year ended 31 October 2022. These enquiries have included inspection of supporting documentation where appropriate and are sufficient to satisfy ourselves that we can make each of the following representations. All representations are made to the best of our knowledge and belief.

General

• 1 We acknowledge that the work performed by you is substantially less in scope than an audit performed in accordance with International Standards on Auditing (UK) and that you do not express an audit opinion.

• 2 We confirm that the charity was entitled to exemption under section 144 of the Charities Act 2011 the requirement to have its financial statements for the financial year ended 31 October 2022 audited.

• 3 We have fulfilled our responsibilities as trustees as set out in the terms of your engagement letter dated 22 July 2020, under the Charities Act 2011 for preparing financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), for being satisfied that they give a true and fair view and for making accurate representations to you.

• 4 All the transactions undertaken by the charity have been properly reflected and recorded in the accounting records.

• 5 All the accounting records have been made available to you for the purpose of your independent examination. We have provided you with unrestricted access to all appropriate persons within the charity and with all other records and related information requested, including minutes of all management and trustee meetings and correspondence with The Charity Commission.

• 6 The financial statements are free of material misstatements, including omissions.

• 7 We are not aware of any uncorrected misstatements.

Assets and liabilities

• 8 The charity has satisfactory title to all assets and there are no liens or encumbrances on the charity’s assets.

Accounting estimates

• 9 The methods, data and significant assumptions used by us in making accounting estimates, and their related disclosures, are appropriate to achieve recognition, measurement and disclosure that is reasonable in the context of the applicable financial reporting framework.

Legal claims

• 10 We are not aware of any claims in connection with litigation that have been, or are expected to be, received.

Laws and regulations

• 11 We are not aware of any instances of non-compliance or suspected non-compliance with laws and regulations whose effects should be considered when preparing the financial statements.

Related parties

• 12 Related party relationships and transactions have been appropriately accounted for and disclosed in the financial statements. We have disclosed to you all relevant information concerning such relationships and transactions and are not aware of any other matters which require disclosure in order to comply with legislative and accounting standards requirements.

Subsequent events

• 13 All events subsequent to the date of the financial statements which require adjustment or disclosure have been properly accounted for and disclosed.

Going concern

• 14 We believe that the charity's financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity's needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charity's ability to continue as a going concern need to be made in the financial statements.

Grants and donations

• 15 No grants, donations or other income, the receipt of which is subject to specific terms or conditions, were received during the period

Yours faithfully

.............................................................................................................................. Signed on behalf of the board of trustees

Date ............................................................