## **Trustees' Annual Report for the period**
Period start date Period end date **T** 1 Novembe 2021 **o** 31st October 2022 **From** r **3** Section A Reference and administration details
**Charity name**
Helmsley Town Hall
**Other names charity is known by**
**Registered charity number (if any)** 523360
**Charity's principal address** Town Hall Market Place **Postcode YO62 5BL**
## **Names of the charity trustees who manage the charity**
1
March **2012**
**TAR**
||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**N**
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**e**
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**(i**
**f**
**a**
**n**
**y**
**)**|
||
|---|---|---|---|---|---|---|
|1|Jeanne Brown|Chair|||||
|2|Nigel Hirst|Secretary|||||
|3|Denise Kitchin|Treasurer|1stNov – 30thSept||||
|4|Richard Olive|||S
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|5|Katie Hunton||||||
2
March **2012**
**TAR**
|6|Neil Butcher|||H
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|---|---|---|---|---|---|---|
|7|Anthony Porter|||H
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|8|Benjamin Scott||||||
||Geoff Smith||Sept 22 – Oct 22||||
||Annika Dowson||Sept 22 – Oct 22||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||||
3
March **2012**
**TAR**
**D a t e s a c t e d if n o Name t f o r w h o l e y e a r**
|**Names and addresses**
**of advisers (Optional**
**information)**|**Names and addresses**
**of advisers (Optional**
**information)**|**Names and addresses**
**of advisers (Optional**
**information)**|**Names and addresses**
**of advisers (Optional**
**information)**|
|---|---|---|---|
|**Type of adviser**
**Name**
**Address**||||
|Treasurer|Clive Ward|||
|||||
|||||
|||||
|**Name of chief executive or names of senior staff members (Optional information)**||||
|||||
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company)
4
March **2012**
**TAR**
Trustee selection methods The trustees are (eg. appointed by, elected by) both nominated by local organisations and directly elected. **Additional governance issues (Optional information)**
- You **may choose** to include A small group of additional information, where trustees including relevant, about: the chair handle • day to day policies and procedures decision making,
- adopted for the induction operating as a
- and training of trustees;
- • the charity’s management committee and organisational structure reporting to the full
- and any wider network meetings of
- with which the charity trustees which are works; held
- • relationship with any approximately related parties; every 2 months.
- • trustees’ consideration of major risks and the system and procedures to manage them.
**Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The charitable objective is set out in the scheme dated 23rd October 1958. The lease for the land and the building are vested in the custodian trustee. They are held for the purposes of a village hall for the use of the inhabitants of the Parish of Helmsley in particular for use for meetings lectures and classes and for other forms of recreation and leisure time occupation.
5
March **2012**
**TAR**
Helmsley Community Library occupies a substantial part of the ground floor. The Main Hall kitchen and meeting room are used for commercial, local and charitable events. Trustees have considered and updated hiring rates which need to be competitive given the other available venues locally. We have also endeavoured to keep the rates as low as possible for non-commercial users. These have included keep fit classes, the school and private parties. **Summary of the main activities undertaken for the** The Trustees remain conscious of the need to balance usage of the hall **public benefit in relation to** between commercial hiring and leaving it available for community use. **these objects (include within this section the statutory** The Trustees have complied with their duty to have due regard to the **declaration that trustees have** Charity Commissions public benefit guidance when exercising any powers **had regard to the guidance** or duties to which the guidance is relevant. **issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
6
March **2012**
**TAR**
|||
|---|---|
|**Summary of the main**
**achievements of the charity**
**during the year**|Major works outstanding include the renovation of the dilapidated former
caretakers flat. Any surplus of income over expenditure is to be retained
towards meeting these costs.|
7
March **2012**
**TAR**
**Section E Financial review**
- **Brief statement of the charity’s** Any surplus of income over expenditure is to be retained towards meeting **policy on reserves** maintenance and refurbishment costs. **Details of any funds materially** N/A
- **in deficit Further financial review details (Optional information)** You **may choose** to include Helmsley Community Library contributes £12500 rent annually. additional information, where relevant about: Venue hire is the main source of income. These range from individuals, • the charity’s principal community groups to commercial bookings and the Community Library. sources of funds (including any fundraising);
- • how expenditure has supported the key objectives of the charity;
- • investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Coronavirus has once again impacted the Town Hall but Trustees worked towards getting back to normal activity levels following Government Guidelines.
||||||
|---|---|---|---|---|
|**The trustees declare that they have approved the trustees’ report above.**
**Signed** **on behalf of the charity’s trustees**|||||
|**Signature(s)**|||||
||||||
|**Full name(s)**||Jeanne Brown|15/08/23||
||||||
8
March **2012**
**TAR**
**Position (eg Secretary, Chair, etc) Date**
9
March **2012**
**TAR**
**Town Hall 523360 (Working Name: Helmsley Town Hall) Receipts and payments accounts For the period** Period start date **To from** 01/11/2021
Period end date **To** 31/10/2022
## **CC16a**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**30,926**
**600**
**37**
**443**
**-**
**-**
**-**
**32,006**
**-**
**-**
**-**
**32,006**
**12,827**
**11,128**
**4,678**
**-**
**-**
**-**
**-**
**-**
**-**
**28,633**
**-**
**-**
**-**
**28,633**
**3,373**
**-**
**73,066**
**76,439**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**30,926**
**600**
**37**
**-**
**443**
**-**
**-**
**-**
**32,006**
**-**
**-**
**-**
**32,006**
**12,827**
**11,128**
**4,678**
**-**
**-**
**-**
**-**
**-**
**-**
**28,633**
**-**
**-**
**-**
**28,633**
**3,373**|**Total funds**
**to the nearest £**
**30,926**
**600**
**37**
**-**
**443**
**-**
**-**
**-**
**32,006**
**-**
**-**
**-**
**32,006**
**12,827**
**11,128**
**4,678**
**-**
**-**
**-**
**-**
**-**
**-**
**28,633**
**-**
**-**
**-**
**28,633**
**3,373**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Lettingof rooms|**30,926**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**30,926**||**24,033**|
|Donations|**600**|||**600**||**-**|
|Bank interest|**37**|||**37**||**3**|
|Covid supportgrants||||**-**||**21,430**|
|Sundryincome|**443**|||**443**||**609**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**32,006**|||**32,006**||**46,075**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**32,006**||**46,075**|
||||||||
|Wages and salaries|**12,827**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**12,827**||**10,756**|
|Otherpremises costs|**11,128**|||**11,128**||**5,965**|
|Administration|**4,678**|||**4,678**||**3,545**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_ **|**28,633**|||**28,633**||**20,266**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**28,633**||**20,266**|
||||||||
||**3,373**|**-**|**-**|
**3,373**||**25,809**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**73,066**|**-**||**73,066**||**47,257**|
||**76,439**|**-**|**-**|**76,439**||**73,066**|
CCXX R1 accounts (SS)
02/08/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Cash at bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**76,439**
**-**
**-**
**-**
**-**
**-**
**76,439**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
02/08/2023
2
Helmsley Town Hall 16 Market Place Helmsley York North Yorkshire YO62 5BL
Ashby Berry Coulsons Ltd Chartered Accountants 2 Belgrave Crescent Scarborough North Yorkshire YO11 1UB
Dear Sirs
The following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience such as we consider necessary in connection with your independent examination of the charity’s financial statements for the year ended 31 October 2022. These enquiries have included inspection of supporting documentation where appropriate and are sufficient to satisfy ourselves that we can make each of the following representations. All representations are made to the best of our knowledge and belief.
## **General**
- 1 We acknowledge that the work performed by you is substantially less in scope than an audit performed in accordance with International Standards on Auditing (UK) and that you do not express an audit opinion.
- 2 We confirm that the charity was entitled to exemption under section 144 of the Charities Act 2011 the requirement to have its financial statements for the financial year ended 31 October 2022 audited.
- 3 We have fulfilled our responsibilities as trustees as set out in the terms of your engagement letter dated 22 July 2020, under the Charities Act 2011 for preparing financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), for being satisfied that they give a true and fair view and for making accurate representations to you.
- 4 All the transactions undertaken by the charity have been properly reflected and recorded in the accounting records.
- 5 All the accounting records have been made available to you for the purpose of your independent examination. We have provided you with unrestricted access to all appropriate persons within the charity and with all other records and related information requested, including minutes of all management and trustee meetings and correspondence with The Charity Commission.
- 6 The financial statements are free of material misstatements, including omissions.
- 7 We are not aware of any uncorrected misstatements.
## **Assets and liabilities**
- 8 The charity has satisfactory title to all assets and there are no liens or encumbrances on the charity’s assets.
## **Accounting estimates**
- 9 The methods, data and significant assumptions used by us in making accounting estimates, and their related disclosures, are appropriate to achieve recognition, measurement and disclosure that is reasonable in the context of the applicable financial reporting framework.
## **Legal claims**
- 10 We are not aware of any claims in connection with litigation that have been, or are expected to be, received.
## **Laws and regulations**
- 11 We are not aware of any instances of non-compliance or suspected non-compliance with laws and regulations whose effects should be considered when preparing the financial statements.
## **Related parties**
- 12 Related party relationships and transactions have been appropriately accounted for and disclosed in the financial statements. We have disclosed to you all relevant information concerning such relationships and transactions and are not aware of any other matters which require disclosure in order to comply with legislative and accounting standards requirements.
## **Subsequent events**
- 13 All events subsequent to the date of the financial statements which require adjustment or disclosure have been properly accounted for and disclosed.
## **Going concern**
- 14 We believe that the charity's financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity's needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charity's ability to continue as a going concern need to be made in the financial statements.
## **Grants and donations**
- 15 No grants, donations or other income, the receipt of which is subject to specific terms or conditions, were received during the period
Yours faithfully
.............................................................................................................................. Signed on behalf of the board of trustees
Date ............................................................