Sand Hutton and Claxton Village Hall
(Charity Number: 523330)
Financial Statements for the period ended
4th February 2025
Charity accounts preparation & independent examination service
Sand Hutton and Claxton Village Hall
(Charity Number: 523330)
| Contents | |
|---|---|
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 4 |
| Receipts & payments accounts | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 6th April 2024 To: 4th February 2025
Charity's full name Sand Hutton and Claxton Village Hall
Registered Charity number 523330
Objectives and activities
Summary of the purposes of the charity set out in its governing document
The provision and maintenance of a village hall for the use of the inhabitants of Sand Hutton, Claxton and surrounding areas, without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life of the inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
Provides Buildings/facilities/open Space to Elderly/old People People With Disabilities Other Charities Or Voluntary Bodies
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
On 14th November 2024 Sand Hutton Village Hall converted to being a CIO and assets were transferred on 4th February 2025.
Financial review
Review of the charity’s financial position at the end of the period
Statement explaining the policy for holding reserves stating why they are held
1
Amount of reserves held
Unrestricted reserves of £23.837 and Restricted reserve of £13,511 totalling £37,348 were transferred to thw CIO Sand Hutton Village Hall 2024 leaving no reserves .
Reasons for holding zero reserves N/A
Funds materially in deficit
None
Explanation of any uncertainties about the charity continuing as a going concern There are no uncertanties
Structure, governance and management
Description of the charity's trusts
Type of governing document
(e.g. trust deed, royal charter)
How the charity is constituted (e.g unincorporated association, CIO)
Unincorporated association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
2
Reference and administration details
Charity's full name
Other names the charity is known by
Charity’s principal address
Postcode
Names of the trustees who manage the charity
| Trustee name | Office | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee |
|---|---|---|---|
| Dr Philip John Orton Mrs Anne White Fiona Davies John Howard Edmonds Professor Ronald Colin Garner Lucia Bernadette White Sarah Louise Sykes Independent Examiner Karen Wood ACMA 2 Galligap Lane Osbaldwick, York Outsource Accountancy Services and Independent Examinations YO10 3NR Professor Geoffrey Hall Martin Andrew Burge |
Name of chief executive or names of senior staff members
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature Full Name Position Date
3
Independent examiner’s report to the trustees of Haxby Village Hall
I report on the accounts of: Sand Hutton and Claxton Village Hall for the period ended: 4th February 2025 which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA) Outsource independent examination service 2 Galligap Lane Osbaldwick, York YO10 3NR
Date:
4
Sand Hutton and Claxton Village Hall
(Charity Number: 523330)
| 4th February 2025 Receipts &payments accounts for theperiod ending: |
4th February 2025 Receipts &payments accounts for theperiod ending: |
4th February 2025 Receipts &payments accounts for theperiod ending: |
4th February 2025 Receipts &payments accounts for theperiod ending: |
4th February 2025 Receipts &payments accounts for theperiod ending: |
|---|---|---|---|---|
| Funds transferred to CIO Balance after transfer of funds Independent review & accountancy Total receipts Receipts Hall hire & equipment rentals Sundry Income Bank interest Donations & fundraising Balance carried forward Cleaning & waste costs Utilities Water & sewage Repairs & maintenance Total payments Net of receipts/(payments) Administration & office costs Bank charges Licences & subscriptions Events Equipment & hall improvements Payments Insurance Balance brought forward Grants received Publicity & website Legal fees Event costs |
Unrestricted funds £ 3,455 152 1101 - 307 - 5,015 1,103 923 758 127 1,100 10,656 419 29 896 0 1,095 375 86 17,567 (12,552) 36,389 23,837 23,837 - |
Restricted funds £ - 98 - 37,129 - - 37,227 - - - - 0 23,974 - 180 30 - - - - 24,184 13,043 468 13,511 13,511 - |
2025 Total funds £ 3,455 250 1,101 37,129 307 - 42,242 1,103 923 758 127 1,100 34,630 419 209 926 - 1,095 375 86 41,751 491 36,857 37,348 37,348 - |
2024 Total funds £ 3,568 303 544 9,040 725 20 |
| 14,200 | ||||
| 1,059 1,462 872 159 891 12,788 408 2,185 318 322 1,500 150 86 |
||||
| 22,200 | ||||
| (8,000) 44,857 |
||||
| 36,857 | ||||
1
Sand Hutton and Claxton Village Hall
(Charity Number: 523330)
| Statement of assets | 4th February 2025 | 4th February 2025 | 4th February 2025 | |
|---|---|---|---|---|
| HSBC current HSBC deposit COIF deposit Scottish Widows Stripe CIO transferred funds Coop Current Coop Deposit Stripe COIFE HTB Assets Cash at bank and in hand Cash at bank and in hand |
Unrestricted funds £ - - - - - - 8,301 - 98 10,438 5,000 23,837 |
Restricted funds £ - - 511 13,000 13,511 |
2025 Total funds £ - - - - - - 8,812 13,000 98 10,438 5,000 37,348 |
2024 Total funds £ 1,401 19,598 10,438 5,351 69 |
| 36,857 | ||||
2
Sand Hutton and Claxton Village Hall
(Charity Number: 523330)
Notes to the accounts for the year ended:
4th February 2025
1. Basis of accounts
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
2. Transfer of assets to CIO
The accounts have been drawn up for a 10 month period as on 4th February 2025 the existing charity assets were transferred to the new CIO registered under number 1210903, Sand Hutton and Claxton Village Hall 2024
3. Funds analysis
3.1 Restricted funds
Funder name
Purpose
Two Ridings Solar panals Awards For All Hearing Loop North Yorkshire CC Insulate Village Hall Climate Action Group Awareness of environmental impact
2.2 Movement of major
| Unrestricted funds Total Funds Climate Action Group Insulation General funds Designated funds Restricted funds Solar panals Hearing Loop |
Balance b/fwd £ 36,389 - 36,389 £ 345 - - 123 468 36,857 |
Incoming resources £ 5,015 - 5,015 £ - 12,000 23,629 1,598 37,227 42,242 |
Resources expended £ 17,567 - |
Transfers £ - - |
Balance c/fwd £ 23,837 - |
|---|---|---|---|---|---|
| 17,567 | - | 23,837 | |||
| £ 345 - 23,629 210 |
- - - |
£ - 12,000 - 1,511 |
|||
| 24,184 | - | 13,511 | |||
| 41,751 | - | 37,348 |
3
Approval of accounts for the period ended: 4th February 2025 The report and accounts were approved at a meeting of the Trustees held on: Date Signed for and on behalf of the trustee Date Print name Position (e.g. Chair etc)
4