2022-12-31-accounts - Burniston And Cloughton Village Hall And Playing Fields

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Trustees’ Annual Report for the period

From 1 January 2022 To 31 December 2022

Charity name:

Charity registration number: 523328

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	(1) The object of the Charity shall be the provision and maintenance of playing fields, reception grounds and a village hall for the use of the inhabitants of Burniston, Cloughton and the neighbourhood thereof (hereinafter called “the area of benefit”) without distinction of political, religious, or other opinions, including the use for meetings, lectures and lasses, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. (2) The land and building specified in the said schedule shall be held upon trust for the purposes of playing fields, recreation grounds and a village hall as aforesaid.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Activities are described as: ● Hire of the Hall ● Upgrading the grounds – ABC Project ● Youth Club - ABCYC
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	All Trustees and Committee Members are volunteers (14) Plus, we have 12 volunteers for the youth club and 10 for the ABC project and general support for the hire and wider use of the hall(10)
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The work of the charity has resulted in a well- used community hall, hired, and used by all groups in our community for a wide range of events. We have a flourishing youth club for children aged 7 – 16. Open to children from the local and neighbouring villages. Through working with our volunteers, we are raising funds to improve the facilities in the playing fields, again for all ages and all groups in our community. Renovation of tennis courts and a multi-use games area and a skatepark. We have opened a Nature Trail and there are many and varied fund-raising events.

Additional information (optional) You may choose to include further statements where relevant about: (1) provision and maintenance of playing fields, reception grounds and a village Achievements against Para 1.41 hall for the use of the inhabitants of objectives set Burniston, Cloughton and the neighbourhood thereof (hereinafter called “the area of benefit”) without distinction of political, religious, or other opinions, including the use for meetings, lectures, and lasses, and for other forms of recreation and leisuretime occupation, with the object of

		improving the conditions of life for the said inhabitants. All of these objectives have been achieved throughout the year. (2) The land and building specified in the said schedule shall be held upon trust for the purposes of playing fields, recreation grounds and a village hall as aforesaid. The land and buildings remain in Trust as described.
Performance of fundraising activities against objectives set	Para 1.41	We are currently fundraising for the 3 phases Active Burniston & Cloughton Project to improve the facilities in the Playing Fields. Phase 1 - funds raised and works almost complete. Phase 2 –funding being raised and events ongoing Phase 3 – fundraising hasn’t started actively. We have also raised 100% of funds required for the operation of the youth club.
Investment performance against objectives	Para 1.41	The charity does not hold investments. Objectives are not set for return on bank balances.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Reserves were £35,397 at the year-end. The charity will be increasing fee levels in order to ensure that the charity’s operations are sufficientlyfunded.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held until sufficient fundraising funds are raised to meet the objectives of fundraising projects.
Amount of reserves held	Para 1.22	£35,397
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	Not applicable.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The charity manages its expenditure with care to ensure that sufficient reserves are maintained at all times, thereby ensuring that the charity continues as a going concern.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hire of the Hall Fundraising and grants and events.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Energy Prices and affordability to customers for the hire of the hall.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Trustees Members Representatives from Other Organisations e.g., WI, Burniston Parish Council, Cloughton Parish Council
Relationship with any related parties	Para 1.51	Burniston & Cloughton Bowls Club Lindhead School
Other

Reference and Administrative details

Charity name	Burniston & Cloughton Village Hall and Playing Fields
Other name the charity uses
Registered charity number	523328
Charity’s principal address	High Street Burniston Scarborough YO13 0HJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19	Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
	Andrew Backhouse	Chair	Committee
	Rob Webb	Vice chair
	Rob Birley	Member
	Barbara Hill	Member
	Karen Tamblin	BookingSec
	Maria Kitching	BookingSec
	Terry Oulton	Honorary Retired
	Peter Tidd	Honorary Retired
	Don Everitt	Treasurer










20

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address




	Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s) Andrew Backhouse Position (eg Chair Secretary, Chair, etc) Date

Burniston Cloughton Willa8e Hall Ac¢ountsYe¥ Ended 31st December 2022 Income and Expendlture Account Year 2021 Year 2022 Incorne Parish Council Grants Hire Hall Fee5 ABC Grantsand Donation5 ABCYCGrants and Income ABCSponsorship Fund Raising Rents Capital Grant 1450 8014 36617 1450 18931 6412 6012 230 2000 2667 Totsl C*>eratlng Income 46085 37707 Excepllonal Income Covid Grant 9431 Total Income 55516 37707 Expendlture Admin Caretaking Fund Raising ABC Fund Raising & Expendlture ABCYC Fund Raising Electricity/Gas Assets Maintenance Insurance Telephone/ Internet Water Refunds 511 1572 392 6578 6962 4305 1500 14738 2763 3504 134 33994 1970 816 172 2071 7693 1832 1173 138 36 Totd Operating Empendlture 21996 70859 Net lftcomel (Expenditure) 33521 -33152 Pa8el

Bumtston and CIou8hton Vlllage Hall Accountsyear Ended 31st December 2022 Bolance Sheet 315tDecember 2022 2021 ReseNes Openingljanuary Income Expenditure Balance 35029 55516 -21996 68549 68549 37707 -70859 35397 Represented Br. Bank Balance Cash Debtors stock Creditors Total 63234 950 5191 34843 516 398 -360 35397 -826 68549 Allocation of Funds Restrlcted Funds B&C Sports Oay ABC ABCYC Capital Grants Tota Restrlcted 1509 30039 1509 21943 3249 2667 29367 31548 Reserves Totsl Funds 37001 68549 6030 35397 Page 2

WALKER & Co. 30 October 2023 CHARTERED ACCOUNTANTS ELGPAVE HOUSE IS BELGK4VE CRESCENT SCAR8OROU(W NORTHYORKSHIBE YOII IU8 Tel.. 0172i 379979 Efftail.. nN•v&kerandKo Website.. www.wJr3nd.cO.uk Partners.. AndreWwker FCA john R. Ainton ACA FCCA Independent Examlner's Report to theTrustees of Burnlston and aoughton Vlllage Hall Charlty number: 523328 I report to the charity trustees on my examination ol the accounts of the charity for the year ended 31 December 2022 whith are set out on pages l and 2. Responslbllltles and basi5 of report As the charl5 tIU5tees you are responsible for the preparation of the accounts In accordance wlth the requirements of the Charlties Act 2011 (the ACYI. I report in respect of my examination of the charst¢5 accounts Carried out under section 145 of the Act and in carrying oul my examination I have followed all the applicable Directions glven by the Charlty Commission under section 14515llbl of the Art. IndÈpendÈnt examlner's statement I have completed my examinètion. I conflrm that no materlal matters have come to my attention in connection with the examlnation giving me cause to believe that in any m?terial respÈrt-. accountlng records were not kept In respect of the charity a5 qUIred by section 130 of the Att: I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a woper understanding of the accounts to be reached. John Richard Flinton ACA FCCA of Inv•4tmpJlc bJyDess actDrt In thé KInrn oFCWtwed certrA¢VI*Brft Er & Ca i% the tra01 name ofWakErFknion LLP. Rc¥stL'ied in Engknd &WdlcL Ci)nipary nuthrOC443239.