## **Trustees’ Annual Report for the period** **From 1 January 2022 To 31 December 2022** ## **Charity name:** ## **Charity registration number: 523328** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|(1) The object of the Charity shall be the
provision and maintenance of playing fields,
reception grounds and a village hall for the use
of the inhabitants of Burniston, Cloughton and
the neighbourhood thereof (hereinafter called
“the area of benefit”) without distinction of
political, religious, or other opinions, including
the use for meetings, lectures and lasses, and
for other forms of recreation and leisure-time
occupation, with the object of improving the
conditions of life for the said inhabitants. (2)
The land and building specified in the said
schedule shall be held upon trust for the
purposes of playing fields, recreation grounds
and a village hall as aforesaid.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Activities are described as:
● Hire of the Hall
● Upgrading the grounds – ABC Project
● Youth Club - ABCYC| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|All Trustees and Committee Members are
volunteers (14)
Plus, we have 12 volunteers for the youth club
and 10 for the ABC project and general support
for the hire and wider use of the hall(10)| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The work of the charity has resulted in a well-
used community hall, hired, and used by all
groups in our community for a wide range of
events.
We have a flourishing youth club for children
aged 7 – 16. Open to children from the local
and neighbouring villages.
Through working with our volunteers, we are
raising funds to improve the facilities in the
playing fields, again for all ages and all groups
in our community. Renovation of tennis courts
and a multi-use games area and a skatepark.
We have opened a Nature Trail and there are
many and varied fund-raising events.| **Additional information (optional)** You may choose to include further statements where relevant about: (1) provision and maintenance of playing fields, reception grounds and a village Achievements against Para 1.41 hall for the use of the inhabitants of objectives set Burniston, Cloughton and the neighbourhood thereof (hereinafter called “the area of benefit”) without distinction of political, religious, or other opinions, including the use for meetings, lectures, and lasses, and for other forms of recreation and leisuretime occupation, with the object of |||improving the conditions of life for the
said inhabitants.
All of these objectives have been achieved
throughout the year.
(2) The land and building specified in the
said schedule shall be held upon trust
for the purposes of playing fields,
recreation grounds and a village hall as
aforesaid.
The land and buildings remain in Trust as
described.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|We are currently fundraising for the 3 phases
Active Burniston & Cloughton Project to
improve the facilities in the Playing Fields.
Phase 1 - funds raised and works almost
complete.
Phase 2 –funding being raised and events
ongoing
Phase 3 – fundraising hasn’t started actively.
We have also raised 100% of funds required for
the operation of the youth club.| |Investment performance
against objectives|Para 1.41|The charity does not hold investments.
Objectives are not set for return on bank
balances.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Reserves were £35,397 at the year-end. The
charity will be increasing fee levels in order to
ensure that the charity’s operations are
sufficientlyfunded.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held until sufficient
fundraising funds are raised to meet the
objectives of fundraising projects.| |Amount of reserves held|Para 1.22|£35,397| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|Not applicable.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity manages its expenditure with
care to ensure that sufficient reserves are
maintained at all times, thereby ensuring
that the charity continues as a going
concern.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire of the Hall
Fundraising and grants and events.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Energy Prices and affordability to customers for
the hire of the hall.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Trustees
Members
Representatives from Other Organisations e.g.,
WI, Burniston Parish Council, Cloughton Parish
Council| |Relationship with any
related parties|Para 1.51|Burniston & Cloughton Bowls Club
Lindhead School| |Other||| ## **Reference and Administrative details** |Charity name|Burniston & Cloughton Village Hall and Playing Fields| |---|---| |Other name the charity uses|| |Registered charity number|523328| |Charity’s principal address|High Street
Burniston
Scarborough YO13 0HJ| ||| **Names of the charity trustees who manage the charity** |1
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19|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year **|**Name of person (or**
**body) entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Andrew Backhouse|Chair||Committee| ||Rob Webb|Vice chair||| ||Rob Birley|Member||| ||Barbara Hill|Member||| ||Karen Tamblin|BookingSec||| ||Maria Kitching|BookingSec||| ||Terry Oulton|Honorary
Retired||| ||Peter Tidd|Honorary
Retired||| ||Don Everitt|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |20||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional information)**||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Andrew Backhouse **Position (eg** Chair **Secretary, Chair, etc) Date** Burniston Cloughton Willa8e Hall Ac¢ountsYe¥ Ended 31st December 2022 Income and Expendlture Account Year 2021 Year 2022 Incorne Parish Council Grants Hire Hall Fee5 ABC Grantsand Donation5 ABCYCGrants and Income ABCSponsorship Fund Raising Rents Capital Grant 1450 8014 36617 1450 18931 6412 6012 230 2000 2667 Totsl C*>eratlng Income 46085 37707 Excepllonal Income Covid Grant 9431 Total Income 55516 37707 Expendlture Admin Caretaking Fund Raising ABC Fund Raising & Expendlture ABCYC Fund Raising Electricity/Gas Assets Maintenance Insurance Telephone/ Internet Water Refunds 511 1572 392 6578 6962 4305 1500 14738 2763 3504 134 33994 1970 816 172 2071 7693 1832 1173 138 36 Totd Operating Empendlture 21996 70859 Net lftcomel (Expenditure) 33521 -33152 Pa8el Bumtston and CIou8hton Vlllage Hall Accountsyear Ended 31st December 2022 Bolance Sheet 315tDecember 2022 2021 ReseNes Openingljanuary Income Expenditure Balance 35029 55516 -21996 68549 68549 37707 -70859 35397 Represented Br. Bank Balance Cash Debtors stock Creditors Total 63234 950 5191 34843 516 398 -360 35397 -826 68549 Allocation of Funds Restrlcted Funds B&C Sports Oay ABC ABCYC Capital Grants Tota Restrlcted 1509 30039 1509 21943 3249 2667 29367 31548 Reserves Totsl Funds 37001 68549 6030 35397 Page 2 WALKER & Co. 30 October 2023 CHARTERED ACCOUNTANTS ELGPAVE HOUSE IS BELGK4VE CRESCENT SCAR8OROU(W NORTHYORKSHIBE YOII IU8 Tel.. 0172i 379979 Efftail.. nN•v&kerandKo Website.. www.wJ￿r3nd.cO.uk Partners.. AndreWw￿ker FCA john R. Ainton ACA FCCA Independent Examlner's Report to theTrustees of Burnlston and aoughton Vlllage Hall Charlty number: 523328 I report to the charity trustees on my examination ol the accounts of the charity for the year ended 31 December 2022 whith are set out on pages l and 2. Responslbllltles and basi5 of report As the charl￿5 tIU5tees you are responsible for the preparation of the accounts In accordance wlth the requirements of the Charlties Act 2011 (the ACYI. I report in respect of my examination of the charst¢5 accounts Carried out under section 145 of the Act and in carrying oul my examination I have followed all the applicable Directions glven by the Charlty Commission under section 14515llbl of the Art. IndÈpendÈnt examlner's statement I have completed my examinètion. I conflrm that no materlal matters have come to my attention in connection with the examlnation giving me cause to believe that in any m?terial respÈrt-. accountlng records were not kept In respect of the charity a5 ￿qUIred by section 130 of the Att: I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a woper understanding of the accounts to be reached. John Richard Flinton ACA FCCA of Inv•4tmpJlc bJyDess actDrt In thé KIn￿rn oFCWtwed certr￿A¢￿VI*Brft Er & Ca i% the tra01￿ name ofWakErFknion LLP. Rc¥stL'ied in Engknd &WdlcL Ci)nipary nuthrOC443239. Burniston Cloughton Willa8e Hall Ac¢ountsYe¥ Ended 31st December 2022 Income and Expendlture Account Year 2021 Year 2022 Incorne Parish Council Grants Hire Hall Fee5 ABC Grantsand Donation5 ABCYCGrants and Income ABCSponsorship Fund Raising Rents Capital Grant 1450 8014 36617 1450 18931 6412 6012 230 2000 2667 Totsl C*>eratlng Income 46085 37707 Excepllonal Income Covid Grant 9431 Total Income 55516 37707 Expendlture Admin Caretaking Fund Raising ABC Fund Raising & Expendlture ABCYC Fund Raising Electricity/Gas Assets Maintenance Insurance Telephone/ Internet Water Refunds 511 1572 392 6578 6962 4305 1500 14738 2763 3504 134 33994 1970 816 172 2071 7693 1832 1173 138 36 Totd Operating Empendlture 21996 70859 Net lftcomel (Expenditure) 33521 -33152 Pa8el Bumtston and CIou8hton Vlllage Hall Accountsyear Ended 31st December 2022 Bolance Sheet 315tDecember 2022 2021 ReseNes Openingljanuary Income Expenditure Balance 35029 55516 -21996 68549 68549 37707 -70859 35397 Represented Br. Bank Balance Cash Debtors stock Creditors Total 63234 950 5191 34843 516 398 -360 35397 -826 68549 Allocation of Funds Restrlcted Funds B&C Sports Oay ABC ABCYC Capital Grants Tota Restrlcted 1509 30039 1509 21943 3249 2667 29367 31548 Reserves Totsl Funds 37001 68549 6030 35397 Page 2 WALKER & Co. 30 October 2023 CHARTERED ACCOUNTANTS ELGPAVE HOUSE IS BELGK4VE CRESCENT SCAR8OROU(W NORTHYORKSHIBE YOII IU8 Tel.. 0172i 379979 Efftail.. nN•v&kerandKo Website.. www.wJ￿r3nd.cO.uk Partners.. AndreWw￿ker FCA john R. Ainton ACA FCCA Independent Examlner's Report to theTrustees of Burnlston and aoughton Vlllage Hall Charlty number: 523328 I report to the charity trustees on my examination ol the accounts of the charity for the year ended 31 December 2022 whith are set out on pages l and 2. Responslbllltles and basi5 of report As the charl￿5 tIU5tees you are responsible for the preparation of the accounts In accordance wlth the requirements of the Charlties Act 2011 (the ACYI. I report in respect of my examination of the charst¢5 accounts Carried out under section 145 of the Act and in carrying oul my examination I have followed all the applicable Directions glven by the Charlty Commission under section 14515llbl of the Art. IndÈpendÈnt examlner's statement I have completed my examinètion. I conflrm that no materlal matters have come to my attention in connection with the examlnation giving me cause to believe that in any m?terial respÈrt-. accountlng records were not kept In respect of the charity a5 ￿qUIred by section 130 of the Att: I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a woper understanding of the accounts to be reached. John Richard Flinton ACA FCCA of Inv•4tmpJlc bJyDess actDrt In thé KIn￿rn oFCWtwed certr￿A¢￿VI*Brft Er & Ca i% the tra01￿ name ofWakErFknion LLP. Rc¥stL'ied in Engknd &WdlcL Ci)nipary nuthrOC443239.