2022-12-31-accounts - The East Riding Of Yorkshire Federation Of Young Farmers Club

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CHARITY REG NO: 523316

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2022

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS

REPORT OF THE TRUSTEES for the year ending 31 December 2022

The trustees present their report with the financial statements of the charity for the year ending 31 December 2022.

REFERENCE AND ADMINISTRATION DETAILS

Charity Name: East Riding of Yorkshire Federation of Young Farmers’ Clubs

Registered Charity number: 523316 Principal address: The YFC Office The Showground Driffield East Yorkshire YO25 9DN Website address: www.eastridingyfc.org.uk

Charity Trustees

The following people are currently registered as the charity’s trustees, and have served throughout the whole year:

Philippa Louise Norris John Samuel Whitehead James Robert Buckton to 17 March 2022 Laura Katie Agnew to 17 March 2022 Jamie William Maltas from 17 March 2022 Jamie Marcus Wade from 17 March 2022

Independent examiner

Mr Adrian Allen FCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS REPORT OF THE TRUSTEES (continued) for the year ending 31 December 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is governed by its Trust Deed dated 3 December 1959 as amended 25 November 1971, 13 March 1975 and 13 March 1997.

How the charity is constituted

The charity is a non-incorporated charity.

Charitable Status

The charity became registered at the Charity Commission on 22 May 1965, under a standard registration.

Trustees

New trustees are appointed by resolution at a special meeting.

There must be at least three trustees at any one time.

Objectives

The charity's objects, as set out in its governing document, are:

to advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; in the interests of the social welfare of such members to provide and promote the provision of facilities for recreation and other leisure time occupations being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities self-reliance and individual responsibility so that they may grow to full maturity as individual and members of the community.

In setting objectives and planning activities, events, competitions and training for the members of the East Riding of Yorkshire Federation of Young Farmers’ Clubs, the Trustees gave careful consideration and diligence to the Charity Commission’s Public Benefit guidance.

Activities

The charity’s main activities during the year were through fun, learning & achievement to work with the National Federation of Young Farmers’ Clubs (NFYFC) to organise a programme of competitions and social events for our members to participate in. Encouraging members to be the very best they can through learning and practising new and existing skills.

Membership

For the purposes of this report, the figures given for the annual total will be those up to the end of July 2022, when the membership year came to a close. There were a total of 394 members (excluding Advisory and Club Leaders) across 14 clubs, although some clubs still struggled to continue meeting after COVID. This is a 29% increase on 2021. Club member ages range from 10 to 28, the upper age being increased in line with NFYFC policy. Operating as a democratic organisation, ERYFC encourages all clubs to develop a strong ethos of team work. Older members take on Club Officer roles and mentor younger members, ensuring that skills and knowledge are passed on from year to year.

Members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Our members understand the importance of becoming part of a youth organisation that supports and celebrates the County and its young people. ERYFC works hard to ensure that all aspects of the organisation embrace and further this ethos.

Competitions

This year our members took part in competitions including public speaking, sport, cookery, floral art, performing arts, stock judging and other rural skills.

Members are encouraged to progress and compete at area and national levels.

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB REPORT OF THE TRUSTEES (continued) for the year ending 31 December 2022

Fundraising, Community and Charity Work

Our young farmers often go on to put their new skills and confidence into practice, not only in their working life, but also by volunteering to be part of committees and groups within their local communities and by raising funds for good causes.

Members have worked hard raising money for charity, taking part in sponsored events, organising tractor runs and organising club social events.

The Coming Year

The aims for East Riding YFC for the coming year continue to be centred around the development of our members. Offering young people in rural environments the opportunity to make lifelong friends, develop skills, undertake training, build on and broaden their personal and collective skill sets and generally enrich their lives. We will continue to support those clubs still in the process of rebuilding after COVID.

Dissolution of the County Federation

If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution

FINANCIAL REVIEW

Reserves Policy

Restricted Reserves

The restricted reserves are:

Monies received from closed clubs are restricted for seven years during which it will be transferred back to the said club if at any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves. (Currently no reserves are held in this manner)

Monies received from organisations are restricted to the specific use or event it was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the management committee.

Unrestricted Reserves

The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous two year average. The trustees consider that unrestricted reserves of at least £45,000 should be maintained. This will be reviewed at each management committee meeting. Action will be taken to maintain the level of reserves by the management committee.

Sources of funding

The main sources of funding are membership subscriptions, donations and income from events

DECLARATION

This trustees’ report has been approved by the trustees and is signed on their behalf:

Philippa Louise Norris

Chair: 16th March 2023

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB For the year ended 31 December 2022

I report to the trustees on my examination of the accounts of East Riding of Yorkshire Federation of Young Farmers’ Club (‘the Charity’) for the year ending 31 December 2022 set out on pages 5 to 8.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Charity as required by Section 130 of the Act;

the accounts do not accord with those accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Adrian Allen FCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF

Date: 16th March 2023

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022

EXPENDITURE Administration Expenses County Organiser Rent Postages Telephone and website Printing, Stationery and Photocopying N. F. Y. F. C Levy Insurances Travel and Subsistence Accountancy Charges (Incl VAT) Courses, Conferences and Delegates’ Expenses Council Members’ Fares, Pool and Accommodation Senior Training Weekend Competitions and Competitors’ Expenses Spring Competition Day Public speaking Stockman of the Year Sports Day Competitors expenses Donations Society of Ploughmen Limited Yorkshire Air Ambulance Other Expenses Hire of Committee Rooms Computer software, maintenance and Consumables Repairs, Replacements and Sundries Premises expenses Promotional Expenses (Driffield/Yorkshire Shows) Honorarium Bank Charges Depreciation Total expenses (Excess of Expenditure over income) – Excess of Income over Expenditure	2022 £ 15,255 1,560 8 1,491 613 10,366 5,215 414 360 35,282 200 4,061 1,357 186 250 390 45 25 1,000 273 215 436 230 389 1,000 - 184 45,523 (2,944) 42,579	2021 INCOME £ Club Levies Donations 14,681 Grants 1,560 Job Retention Scheme 78 Senior training weekend 1,280 Events – net income 743 Rally 5,678 Ploughing Match 2,556 Crossgate Fund Raiser 146 Holderness Trio 300 County Ball 27,022 Junior Disco - Other Receipts 4,543 Clay Shoot competition Other Income - Interest Received - 200 - - 25 - 120 1,114 181 - 128 500 (19) 245 34,059 (16,515) 17,544	8,668 344 291	2022 £ 23,739 - - 750 14,032 2,439 96 1,523 42,579 42,579	2021 £ 1,320 9,929 5,429 - - - - 866
			4,729 50 57
			1,416
					17,544
					17,544

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB BALANCE SHEET AS AT 31 DECEMBER 2022

LIABILITIES Sundry creditors Loan – “200” Club (free of interest) Training Fund General Reserve Fund Building Fund Yorkshire & Humber Assessment Accumulated Fund Balance as at 1 January 2022 Excess of Expenditure over Income	95,583 (2,944)	2022 £ 2,493 2,000 3,585 8,000 8,000 5,600 92,639 122,317	2021 ASSETS £ 1,578 Office Building -Cost 2,000 Office Furniture and Federation Equipment Brought forward 3,969 Additions Deduct:Depreciation @ 25% pa 8,000 8,000 Cups and Trophies as valued by the Management Committee 1994 6,000 Stock on hand Sundry Debtors 95,583 Prepayments Barclays Bank plc Business Current Account Cambridge & Counties Bank Business Savings Bank Cash in hand 125,130	2022 £ 3,285 734 - (184) 550 8,545 2,630 4,483 1,152 13,714 87,907 51 122,317	2021 £ 3,285 979 - (245)
					734 8,545 2,261 3,474 2,319 17,970 86,491 51

					125,130

These financial statements have been approved by the trustees and signed on their behalf:

Trustee:

Philippa Louise Norris Date: 16th March 2023

John Whitehead Date: 16th March 2023

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB

Notes to the financial statements

for the year ending 31 December 2022

ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements have been prepared on an accrual’s basis.

Receipts

Receipts consist of subscriptions and income from rallies and events

Payments

Payments consist of amounts expended in relation to the charity’s work in furtherance of its objects.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds are funds whose manner of expenditure is subject to conditions set out by the donor. Throughout the year to 31 December 2021, and for the previous year, the trustees consider that there were no restricted funds.

Tangible Fixed Assets

Depreciation is provided at the following rates in order to write off each asset over its estimated useful life. The annual rates used are:

Office building - No depreciation charged Office furniture and equipment - 25% on the written down balance

Taxation

The charity is exempt from tax on its charitable activities

Stock on Hand

Stationery Bar Folders, Badges etc. Sundry Debtors Levies County Ball Sundry Wreath Making Senior training weekend Prepayments NFYFC Levy Insurance Peat Rig Deposit Sundry Creditors Accountancy Signal Telecom Mileage Driffield Showground National Federation of Young Farmers Senior Training weekend Northern Area of Young Farmers Printing and stationery County Ball expenses Competitor expenses Addplant HMRC - PAYE Crossgate Fundraiser Rally expenses YAA - Donation		2022 £ 554 1,706 370 2,630 2,269 850 20 319 1,025 4,483 - - 1,152 1,152 330 56 - - - 70 - 277 176 25 39 63 97 360 1,000 2,493	2021 £ 596 1,295 370
			2,261
			3,186 - 288 - -
			3,474
			1,509 810 -
			2,319
			600 55 141 510 11 - 75 110 - - - 76 - - -
			1,578

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB Notes to the financial statements (continued) for the year ending 31 December 2022

Repairs, Replacements and Sundries

epairs, Replacements and Sundries
DBS checks Refreshments Bar stock write off Repairs Engraving, Retirement Gift Expenses Sundry Expenses Gifts	2022 £ - 60 127 135 - - 114 436	2021 £ - 28 - 87 11 55 -
		181