**CHARITY REG NO: 523316**
**EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS**
**REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDING 31 DECEMBER 2022**
## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS**
**REPORT OF THE TRUSTEES for the year ending 31 December 2022**
The trustees present their report with the financial statements of the charity for the year ending 31 December 2022.
## **REFERENCE AND ADMINISTRATION DETAILS**
**Charity Name:** East Riding of Yorkshire Federation of Young Farmers’ Clubs
**Registered Charity number:** 523316 **Principal address:** The YFC Office The Showground Driffield East Yorkshire YO25 9DN **Website address:** www.eastridingyfc.org.uk
## **Charity Trustees**
The following people are currently registered as the charity’s trustees, and have served throughout the whole year:
Philippa Louise Norris John Samuel Whitehead James Robert Buckton to 17 March 2022 Laura Katie Agnew to 17 March 2022 Jamie William Maltas from 17 March 2022 Jamie Marcus Wade from 17 March 2022
## **Independent examiner**
Mr Adrian Allen FCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF
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**EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS REPORT OF THE TRUSTEES (continued) for the year ending 31 December 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is governed by its Trust Deed dated 3 December 1959 as amended 25 November 1971, 13 March 1975 and 13 March 1997.
## **How the charity is constituted**
The charity is a non-incorporated charity.
## **Charitable Status**
The charity became registered at the Charity Commission on 22 May 1965, under a standard registration.
## **Trustees**
New trustees are appointed by resolution at a special meeting.
There must be at least three trustees at any one time.
## **Objectives**
The charity's objects, as set out in its governing document, are:
to advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; in the interests of the social welfare of such members to provide and promote the provision of facilities for recreation and other leisure time occupations being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities self-reliance and individual responsibility so that they may grow to full maturity as individual and members of the community.
In setting objectives and planning activities, events, competitions and training for the members of the East Riding of Yorkshire Federation of Young Farmers’ Clubs, the Trustees gave careful consideration and diligence to the Charity Commission’s Public Benefit guidance.
## **Activities**
The charity’s main activities during the year were through fun, learning & achievement to work with the National Federation of Young Farmers’ Clubs (NFYFC) to organise a programme of competitions and social events for our members to participate in. Encouraging members to be the very best they can through learning and practising new and existing skills.
## **Membership**
For the purposes of this report, the figures given for the annual total will be those up to the end of July 2022, when the membership year came to a close. There were a total of 394 members (excluding Advisory and Club Leaders) across 14 clubs, although some clubs still struggled to continue meeting after COVID. This is a 29% increase on 2021. Club member ages range from 10 to 28, the upper age being increased in line with NFYFC policy. Operating as a democratic organisation, ERYFC encourages all clubs to develop a strong ethos of team work. Older members take on Club Officer roles and mentor younger members, ensuring that skills and knowledge are passed on from year to year.
Members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Our members understand the importance of becoming part of a youth organisation that supports and celebrates the County and its young people. ERYFC works hard to ensure that all aspects of the organisation embrace and further this ethos.
## **Competitions**
This year our members took part in competitions including public speaking, sport, cookery, floral art, performing arts, stock judging and other rural skills.
Members are encouraged to progress and compete at area and national levels.
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## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB REPORT OF THE TRUSTEES (continued) for the year ending 31 December 2022**
## **Fundraising, Community and Charity Work**
Our young farmers often go on to put their new skills and confidence into practice, not only in their working life, but also by volunteering to be part of committees and groups within their local communities and by raising funds for good causes.
Members have worked hard raising money for charity, taking part in sponsored events, organising tractor runs and organising club social events.
## **The Coming Year**
The aims for East Riding YFC for the coming year continue to be centred around the development of our members. Offering young people in rural environments the opportunity to make lifelong friends, develop skills, undertake training, build on and broaden their personal and collective skill sets and generally enrich their lives. We will continue to support those clubs still in the process of rebuilding after COVID.
## **Dissolution of the County Federation**
If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution
## **FINANCIAL REVIEW**
## **Reserves Policy**
## **Restricted Reserves**
The restricted reserves are:
Monies received from closed clubs are restricted for seven years during which it will be transferred back to the said club if at any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves. (Currently no reserves are held in this manner)
Monies received from organisations are restricted to the specific use or event it was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the management committee.
## **Unrestricted Reserves**
The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous two year average. The trustees consider that unrestricted reserves of at least £45,000 should be maintained. This will be reviewed at each management committee meeting. Action will be taken to maintain the level of reserves by the management committee.
## **Sources of funding**
The main sources of funding are membership subscriptions, donations and income from events
## **DECLARATION**
This trustees’ report has been approved by the trustees and is signed on their behalf:
## **Philippa Louise Norris**
**Chair:** 16th March 2023
3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB For the year ended 31 December 2022**
I report to the trustees on my examination of the accounts of East Riding of Yorkshire Federation of Young Farmers’ Club (‘the Charity’) for the year ending 31 December 2022 set out on pages 5 to 8.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Charity as required by Section 130 of the Act;
or
- the accounts do not accord with those accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Adrian Allen FCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF
Date: 16th March 2023
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## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022**
|**EXPENDITURE**
**Administration Expenses**
County Organiser
Rent
Postages
Telephone and website
Printing, Stationery and Photocopying
N. F. Y. F. C Levy
Insurances
Travel and Subsistence
Accountancy Charges (Incl VAT)
**Courses,**
**Conferences**
**and**
**Delegates’ Expenses**
Council Members’ Fares, Pool and
Accommodation
Senior Training Weekend
**Competitions and Competitors’**
**Expenses**
Spring Competition Day
Public speaking
Stockman of the Year
Sports Day
Competitors expenses
**Donations**
Society of Ploughmen Limited
Yorkshire Air Ambulance
**Other Expenses**
Hire of Committee Rooms
Computer software, maintenance and
Consumables
Repairs, Replacements and Sundries
Premises expenses
Promotional Expenses
(Driffield/Yorkshire Shows)
Honorarium
Bank Charges
Depreciation
Total expenses
(Excess of Expenditure over income) –
Excess of Income over Expenditure|**2022**
£
15,255
1,560
8
1,491
613
10,366
5,215
414
360
35,282
200
4,061
1,357
186
250
390
45
25
1,000
273
215
436
230
389
1,000
-
184
45,523
(2,944)
42,579|**2021**
**INCOME**
£
**Club Levies**
Donations
14,681
**Grants**
1,560
Job Retention Scheme
78
Senior training weekend
1,280
**Events – net income**
743
Rally
5,678
Ploughing Match
2,556
Crossgate Fund Raiser
146
Holderness Trio
300
County Ball
27,022
Junior Disco
-
**Other Receipts**
4,543
Clay Shoot competition
Other Income
-
Interest Received
-
200
-
-
25
-
120
1,114
181
-
128
500
(19)
245
34,059
(16,515)
17,544|8,668
344
291|**2022**
£
23,739
-
-
750
14,032
2,439
96
1,523
42,579
42,579|**2021**
£
1,320
9,929
5,429
-
-
-
-
866|
|---|---|---|---|---|---|
||||4,729
50
57|||
||||1,416|||
||||||17,544|
||||||17,544|
5
## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB BALANCE SHEET AS AT 31 DECEMBER 2022**
|**LIABILITIES**
**Sundry creditors**
Loan – “200” Club (free of
interest)
Training Fund
General Reserve Fund
Building Fund
Yorkshire & Humber
Assessment
**Accumulated Fund**
Balance as at 1 January 2022
Excess of Expenditure over
Income|95,583
(2,944)|**2022**
£
2,493
2,000
3,585
8,000
8,000
5,600
92,639
122,317|**2021**
**ASSETS**
£
1,578
**Office Building -**Cost
2,000
**Office Furniture and**
**Federation Equipment**
Brought forward
3,969
Additions
**Deduct:**Depreciation @ 25% pa
8,000
8,000
**Cups and Trophies as valued**
**by the**
Management Committee 1994
6,000
**Stock on hand**
**Sundry Debtors**
95,583
**Prepayments**
**Barclays Bank plc**
Business Current Account
**Cambridge & Counties Bank**
Business Savings Bank
Cash in hand
125,130|**2022**
£
3,285
734
-
(184)
550
8,545
2,630
4,483
1,152
13,714
87,907
51
122,317|**2021**
£
3,285
979
-
(245)|
|---|---|---|---|---|---|
||||||734
8,545
2,261
3,474
2,319
17,970
86,491
51|
|||||||
||||||125,130|
These financial statements have been approved by the trustees and signed on their behalf:
Trustee:
Trustee:
**Philippa Louise Norris** Date: 16th March 2023
**John Whitehead** Date: 16th March 2023
6
## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB**
## **Notes to the financial statements**
**for the year ending 31 December 2022**
## **ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements have been prepared on an accrual’s basis.
## **Receipts**
Receipts consist of subscriptions and income from rallies and events
## **Payments**
Payments consist of amounts expended in relation to the charity’s work in furtherance of its objects.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds are funds whose manner of expenditure is subject to conditions set out by the donor. Throughout the year to 31 December 2021, and for the previous year, the trustees consider that there were no restricted funds.
## **Tangible Fixed Assets**
Depreciation is provided at the following rates in order to write off each asset over its estimated useful life. The annual rates used are:
Office building - No depreciation charged Office furniture and equipment - 25% on the written down balance
## **Taxation**
The charity is exempt from tax on its charitable activities
## **Stock on Hand**
|Stationery
Bar
Folders, Badges etc.
**Sundry Debtors**
Levies
County Ball
Sundry
Wreath Making
Senior training weekend
**Prepayments**
NFYFC Levy
Insurance
Peat Rig Deposit
**Sundry Creditors**
Accountancy
Signal Telecom
Mileage
Driffield Showground
National Federation of Young Farmers
Senior Training weekend
Northern Area of Young Farmers
Printing and stationery
County Ball expenses
Competitor expenses
Addplant
HMRC - PAYE
Crossgate Fundraiser
Rally expenses
YAA - Donation||**2022**
£
554
1,706
370
2,630
2,269
850
20
319
1,025
4,483
-
-
1,152
1,152
330
56
-
-
-
70
-
277
176
25
39
63
97
360
1,000
2,493|**2021**
£
596
1,295
370|
|---|---|---|---|
||||2,261|
||||3,186
-
288
-
-|
||||3,474|
||||1,509
810
-|
||||2,319|
||||600
55
141
510
11
-
75
110
-
-
-
76
-
-
-|
||||1,578|
7
## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB Notes to the financial statements (continued) for the year ending 31 December 2022**
## **Repairs, Replacements and Sundries**
|**epairs, Replacements and Sundries**|||
|---|---|---|
|DBS checks
Refreshments
Bar stock write off
Repairs
Engraving, Retirement Gift Expenses
Sundry Expenses
Gifts|**2022**
£
-
60
127
135
-
-
114
436|**2021**
£
-
28
-
87
11
55
-|
|||181|
8