2020-12-31-accounts - The East Riding Of Yorkshire Federation Of Young Farmers Club

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1 1 2020 To 31 12 2020

Section A Reference and administration details

The East Riding of Yorkshire Federation of Young Farmers’ Charity name Clubs

Other names charity is known by East Riding YFC

Registered charity number (if any) 523316

Charity's principal address THE YFC OFFICE, THE SHOWGROUND, DRIFFIELD EAST YORKSHIRE

Postcode

YO25 9DN

Names of the charity trustees who manage the charity

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Name of person (or
Dates acted if not body) entitled to
Trustee name Office (if any)
for whole year appoint trustee (if
any)
John Samuel County President
1
Whitehead
2 James Robert Buckton County Chairman
3 Philippa Louise Norris County Vice Chairman From 27.3.2020
Guy William Fennel County Vice Chairman From 27.3.2020
4
Gilliat
Charlotte Frances Until 27.3.2020
5
Foreman
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Dates acted if not for whole year

Name

March 2012

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Names and addresses of advisers (Optional information)

Type of adviser

Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted 13[th] March 1997

(eg. trust deed, constitution)

How the charity is constituted Unincorporated association (eg. trust, association, company)

Trustee selection methods Trustees are appointed or reappointed annually at the Annual (eg. appointed by, elected by) General Meeting held in March

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

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To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and
Summary of the objects of the charity set out in  In the interests of the social welfare of such members of the its governing document public to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their

spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.

In setting objectives and planning activities, events, competitions and training for the members of the East Riding of Yorkshire Federation of Young Farmers’ Clubs, the Trustees gave careful consideration and diligence to the Charity Commission’s Public Benefit guidance.

Summary of the main Our key objects for the year included:
activities undertaken for the public benefit in  Working with the National Federation of Young Farmers’
relation to these objects Clubs (NFYFC) to organise a programme of competitions for
(include within this our members to participate in. These included public
section the statutory speaking, reading, sporting, stock judging, cooking and
declaration that trustees floral competitions. Encouraging and enabling our members
have had regard to the to be the very best they can be through learning and
guidance issued by the practising new and existing skills.
Charity Commission on public benefit)  Supporting clubs and members through the Covid-19 Pandemic to ensure that clubs were able to keep functioning and members were able to access any resources they needed.

Additional details of objectives and activities (Optional information)

March 2012

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main Membership achievements of the charity during the year

For the purposes of this report, the figures given for the annual total will be those up to the end of July 2020, when the membership year came to a close. Membership of East Riding YFC suffered this year as a result of the pandemic meaning the cancellation of two competitions days which would both usually have resulted in a number of members signing up. It is anticipated that this trend will continue in the year to July 2021 due to a large portion of the year being lost, there were a total of 306 members (excluding Advisory Members and Club Leaders) across 14 clubs. This is a 19% decrease on the previous year. Our Clubs have members with ages ranging from 10 through to 26. Operating as a democratic organisation, East Riding YFC encourages all of its clubs to develop a strong ethos of team work. Older members take on Club Officer roles and mentor younger members, ensuring that skills and knowledge are passed on from year to year.

Our members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Our members understand the importance of becoming part of a youth organisation that supports and celebrates the County and its young people. East Riding YFC works hard to ensure that all aspects of the organisation embrace and furthers this ethos.

Competitions

Once again, our members have had a successful year competing at Club, County, Area and National levels.

Our members have taken part in competitions in the last year including public speaking, cookery, flower arranging, sport, dancing, singing and stock judging.

Competitions such as public speaking, floral art and stock judging help members to develop skills that help enhance other parts of their lives. Many of our members progress onto competing at Area and National level.

Unfortunately, this year many competitions were cancelled, but a Public Speaking day was held and competitions that could continue did so virtually, with a number of members having success right up to the National level.

Fundraising, Community and Charity Work

Our young farmers often go on to put their new skills and confidence into practice, not only in their working life, but also by volunteering to be part of committees and groups within their local communities and by raising funds for good causes.

Members have once again worked incredibly hard to raise money for charity, taking part in sponsored walks, organising tractor runs, and holding Club social events, including a number of new novel ideas to comply with social distancing rules.

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Section D Achievements and performance

The Coming Year

The aims for East Riding YFC for the coming year continue to be centred around the development of our members; offering the young people of our rural County the opportunity to make lifelong friends, develop skills, undertake training, build on and broaden their personal and collective skills sets and generally enrich their lives. There will also be a rebuilding process as Covid-19 restrictions are lifted, with a number of clubs not having met regularly for over a year and all clubs having to recruit members, with few new members having been recruited in the last year.

Section E Financial review

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Brief statement of the charity’s policy on reserves

Dissolution of the County Federation

If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution.

Restricted Reserves

The restricted reserves are:

Monies received from closed clubs is restricted for 7 years during which it will be transferred back to the said club if at any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves.
Monies received from organisations is restricted to the specific use or event it was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the management committee.

Unrestricted Reserves

The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 2 year average. The trustees consider that unrestricted reserves of at least £45,000 should be maintained. This will be reviewed at each management committee meeting. Action will be taken to maintain the level of reserves by the management committee.

Details of any funds materially in deficit

Not applicable

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Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) J.R.Buckton Full name(s) James Buckton Position (eg Secretary, Chair, etc)[County Chairman] Date 06.03.2021

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CHARITY REG NO: 523316

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS

REVIATED FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 DECEMBER 2020

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB

I report to the trustees on my examination of the accounts of East Riding of Yorkshire Federation of Young Farmers’ Club (‘the Charity’) for the year ending 31 December 2020 set out on pages 5 to 8.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Charity as required by Section 130 of the Act;

the accounts do not accord with those accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Adrian Allen FCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF

Date: 18th March 2021

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020

EXPENDITURE Administration Expenses Contributions - County Organiser Membership Support & Development Officer Staff training Rent and rates Postages Telephone Printing, Stationery and Photocopying N. F. Y. F. C Levy – Driffield YFC Levy Insurances Travel and Subsistence Accountancy Charges (Incl VAT) Courses, Conferences and Delegates’ Expenses Council Members’ Fares, Pool and Accommodation Junior Training Weekend Competitions and Competitors’ Expenses Competition Expenses (Cancelled 2020) Public speaking N A Weekend Stockman of the Year Grants Society of Ploughmen Limited Parkinson’s Other Expenses Hire of Committee Rooms Computer Maintenance and Consumables Repairs, Replacements and Sundries Promotional Expenses (Driffield/Yorkshire Shows) Honorarium Bank Charges Bad debt written off Depreciation Total expenses (Excess of Expenditure over income) – Excess of Income over Expenditure	2020 £ 14,362 - 165 975 16 1,211 659 9,081 2,721 295 300 29,785 189 - 215 129 - - 25 - 50 421 1,312 - 500 (18) 1,358 326 34,292 (4,684) 29,608	2019 INCOME £ Club Levies Donations 14,486 Grants 4,312 Job Retention Scheme - ERYC 1,560 Tesco Groundworks 36 Events – net income 756 County Rally and Dance 444 Ploughing Matches 10,104 Rugby Match 2,568 Tractor Run 1,600 Club Shirt Do 277 Holderness Trio 36,143 Not So YF Rally Other Receipts Interest Received 495 4,058 198 1,007 211 497 25 544 450 1,223 1,792 484 1,000 400 - 435 48,962 (14,318) 34,644	6,694 6,580 500	2020 £ 13,760 - 13,774 778 1,296 29,608 29,608	2019 £ 20,196 1,500 5,104 - 1,962 544 3,966 - - 1,372
			- 638 - - - 140 -

					34,644
					34,644

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB

BALANCE SHEET AS AT 31 DECEMBER 2020

LIABILITIES Sundry creditors Loan – “200” Club (free of interest) Training Fund General Reserve Fund Building Fund Yorkshire & Humber Assessment Accumulated Fund Balance as at 1 January 2019 Excess of Expenditure over Income	116,782 (4,684)	2020 £ 636 2,000 3,669 8,000 8,000 6,576 112,098 141,279	2019 ASSETS £ 1,481 Office Building -Cost 2,000 Office Furniture and Federation Equipment Brought forward 4,369 Additions Deduct:Depreciation @ 25% pa 8,000 8,000 Cups and Trophies as valued by the Management Committee 1994 6,576 Stock on hand Sundry Debtors 116,782 Prepayments Barclays Bank plc Business Current Account Cambridge & Counties Bank Business Savings Bank Cash in hand 147,208	2020 £ 3,285 1,305 - (326) 979 8,545 1,740 15,027 7,066 18,912 85,625 100 141,279	2019 £ 3,285 1,161 579 (435)
					1,305 8,256 2,415 2,371 8,176 37,067 84,333 -

					147,208

These financial statements have been approved by the trustees and signed on their behalf:

Trustee:

James Robert Buckton Date: 18th March 2021

John Whitehead Date: 18th March 2021

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB

Notes to the financial statements

for the year ending 31 December 2020

ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements have been prepared on an accrual’s basis.

Receipts

Receipts consist of subscriptions and income from rallies and events

Payments

Payments consist of amounts expended in relation to the charity’s work in furtherance of its objects.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds are funds whose manner of expenditure is subject to conditions set out by the donor. Throughout the year to 31 December 2020, and for the previous year, the trustees consider that there were no restricted funds.

Tangible Fixed Assets

Depreciation is provided at the following rates in order to write off each asset over its estimated useful life. The annual rates used are:

Office building - No depreciation charged Office furniture and equipment - 25% on the written down balance

Taxation

The charity is exempt from tax on its charitable activities

Stock on Hand

Stationery Bar Folders, Badges etc. Sundry Debtors Levies DBS checks Training weekend Wreath Making Flyers – Muston YFC Job Retention Scheme Prepayments NFYFC Levy Insurance Sundry Creditors Accountancy Signal Telecom Ploughing Match Donation – Alzheimer’s Donation – Parkinson’s Rent HMRC - PAYE		2020 £ 75 1,295 370 1,740 13,885 165 - 75 31 871 15,027 5,310 1,756 7,066 300 55 195 86 636	2019 £ 75 1,970 370
			2,415
			1,358 150 688 175 - -
			2,371
			6,276 1,900
			8,176
			300 55 325 85 543 - 173
			1,481

EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB Notes to the financial statements (continued)

for the year ending 31 December 2020

Repairs, Replacements and Sundries

epairs, Replacements and Sundries
DBS checks Cancelled Dinner Dance Wreath making Membership Cards Bar stock write off Repairs Engraving, Retirement Gift Expenses Sundry Expenses	2020 £ (15) - - - 675 198 369 85 1,312	2019 £ 435 200 326 205 154 - - 472
		1,792

Events Income and Expenditure

vents Income and Expenditure
County Rally and Dance Ploughing Matches Rugby Match Tractor Run Holderness Trio Club Shirt Do	Income - 638 - - 140 - 778	Expend- iture - - - - - - -	Profit/ (loss) - 638 - - 140 - 778	2019 5,104 - 1,962 544 - 3,966
				11,576

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS, CLUB I report to rhe trustees on my examinarion of the accounts of Easr Riding of Yorkshire Federation of Young Fam)ers' Club {'the Chariry'l for the year ending 31 December 2020 set out on pages 5 ro 8. Responslbllltles and basls of report As the charity's trustees, you are re5pon5ible for the prep3ration of the accounts in accord3nce with the requirements of the Ch3rities Act 2011 {'the Att'}. I report in respect of my ex2min2ti0n of the Charity's accounts Carried out under section 14S of the Act 2nd in carrying out my examinacion I have followed all rhe applicable Directyons given by the Charity Commission under settion 14515llbl of the Att. Independent examiner's statement I have completed my examination. I confirm that no material matters h3ve come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were no¢ kept in respect of Che Charity as required by Section 130 of the Att,. or the accounts do noc accord with those accounting records. I have no concern5 and have come acros5 no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper under5r2nding of the accounts to be reached. Adrian Allen FCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU170LF Date.. 18th M3rch 2021