## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1 1 2020 **To** 31 12 2020
## Section A Reference and administration details
The East Riding of Yorkshire Federation of Young Farmers’ **Charity name** Clubs
**Other names charity is known by** East Riding YFC
**Registered charity number (if any)** 523316
**Charity's principal address** THE YFC OFFICE, THE SHOWGROUND, DRIFFIELD EAST YORKSHIRE
**Postcode**
YO25 9DN
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or
Dates acted if not body) entitled to
Trustee name Office (if any)
for whole year appoint trustee (if
any)
John Samuel County President
1
Whitehead
2 James Robert Buckton County Chairman
3 Philippa Louise Norris County Vice Chairman From 27.3.2020
Guy William Fennel County Vice Chairman From 27.3.2020
4
Gilliat
Charlotte Frances Until 27.3.2020
5
Foreman
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Dates acted if not for whole year**
**Name**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution adopted 13[th] March 1997
- (eg. trust deed, constitution)
How the charity is constituted Unincorporated association (eg. trust, association, company)
Trustee selection methods Trustees are appointed or reappointed annually at the Annual (eg. appointed by, elected by) General Meeting held in March
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
- To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and
- **Summary of the objects of the charity set out in** In the interests of the social welfare of such members of the **its governing document** public to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their
spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
In setting objectives and planning activities, events, competitions and training for the members of the East Riding of Yorkshire Federation of Young Farmers’ Clubs, the Trustees gave careful consideration and diligence to the Charity Commission’s Public Benefit guidance.
- **Summary of the main** Our key objects for the year included:
- **activities undertaken for the public benefit in** Working with the National Federation of Young Farmers’
- **relation to these objects** Clubs (NFYFC) to organise a programme of competitions for
- **(include within this** our members to participate in. These included public
- **section the statutory** speaking, reading, sporting, stock judging, cooking and
- **declaration that trustees** floral competitions. Encouraging and enabling our members
- **have had regard to the** to be the very best they can be through learning and
- **guidance issued by the** practising new and existing skills.
- **Charity Commission on public benefit)** Supporting clubs and members through the Covid-19 Pandemic to ensure that clubs were able to keep functioning and members were able to access any resources they needed.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
## **Summary of the main Membership achievements of the charity during the year**
For the purposes of this report, the figures given for the annual total will be those up to the end of July 2020, when the membership year came to a close. Membership of East Riding YFC suffered this year as a result of the pandemic meaning the cancellation of two competitions days which would both usually have resulted in a number of members signing up. It is anticipated that this trend will continue in the year to July 2021 due to a large portion of the year being lost, there were a total of 306 members (excluding Advisory Members and Club Leaders) across 14 clubs. This is a 19% decrease on the previous year. Our Clubs have members with ages ranging from 10 through to 26. Operating as a democratic organisation, East Riding YFC encourages all of its clubs to develop a strong ethos of team work. Older members take on Club Officer roles and mentor younger members, ensuring that skills and knowledge are passed on from year to year.
Our members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Our members understand the importance of becoming part of a youth organisation that supports and celebrates the County and its young people. East Riding YFC works hard to ensure that all aspects of the organisation embrace and furthers this ethos.
## **Competitions**
Once again, our members have had a successful year competing at Club, County, Area and National levels.
Our members have taken part in competitions in the last year including public speaking, cookery, flower arranging, sport, dancing, singing and stock judging.
Competitions such as public speaking, floral art and stock judging help members to develop skills that help enhance other parts of their lives. Many of our members progress onto competing at Area and National level.
Unfortunately, this year many competitions were cancelled, but a Public Speaking day was held and competitions that could continue did so virtually, with a number of members having success right up to the National level.
## **Fundraising, Community and Charity Work**
Our young farmers often go on to put their new skills and confidence into practice, not only in their working life, but also by volunteering to be part of committees and groups within their local communities and by raising funds for good causes.
Members have once again worked incredibly hard to raise money for charity, taking part in sponsored walks, organising tractor runs, and holding Club social events, including a number of new novel ideas to comply with social distancing rules.
March **2012**
**TAR**
5
Section D Achievements and performance
## **The Coming Year**
The aims for East Riding YFC for the coming year continue to be centred around the development of our members; offering the young people of our rural County the opportunity to make lifelong friends, develop skills, undertake training, build on and broaden their personal and collective skills sets and generally enrich their lives. There will also be a rebuilding process as Covid-19 restrictions are lifted, with a number of clubs not having met regularly for over a year and all clubs having to recruit members, with few new members having been recruited in the last year.
## **Section E Financial review**
March **2012**
**TAR**
6
## **Brief statement of the charity’s policy on reserves**
## **Dissolution of the County Federation**
If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution.
## **Restricted Reserves**
The restricted reserves are:
- Monies received from closed clubs is restricted for 7 years during which it will be transferred back to the said club if at any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves.
- Monies received from organisations is restricted to the specific use or event it was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the management committee.
## **Unrestricted Reserves**
The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 2 year average. The trustees consider that unrestricted reserves of at least £45,000 should be maintained. This will be reviewed at each management committee meeting. Action will be taken to maintain the level of reserves by the management committee.
## **Details of any funds materially in deficit**
Not applicable
March **2012**
**TAR**
7
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** J.R.Buckton **Full name(s)** James Buckton **Position (eg Secretary, Chair, etc)**[County Chairman] **Date** 06.03.2021
March **2012**
**TAR**
8
**CHARITY REG NO: 523316**
**EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUBS**
## **REVIATED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDING 31 DECEMBER 2020**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB**
I report to the trustees on my examination of the accounts of East Riding of Yorkshire Federation of Young Farmers’ Club (‘the Charity’) for the year ending 31 December 2020 set out on pages 5 to 8.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Charity as required by Section 130 of the Act;
or
- the accounts do not accord with those accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Adrian Allen FCA Sowerby FRS LLP Beckside Court Annie Reed Road Beverley East Yorkshire HU17 0LF
Date: 18th March 2021
1
## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020**
|**EXPENDITURE**
**Administration Expenses**
Contributions -
County Organiser
Membership Support & Development
Officer
Staff training
Rent and rates
Postages
Telephone
Printing, Stationery and Photocopying
N. F. Y. F. C Levy – Driffield YFC Levy
Insurances
Travel and Subsistence
Accountancy Charges (Incl VAT)
**Courses,**
**Conferences**
**and**
**Delegates’ Expenses**
Council Members’ Fares, Pool and
Accommodation
Junior Training Weekend
**Competitions and Competitors’**
**Expenses**
Competition Expenses (Cancelled 2020)
Public speaking
N A Weekend
Stockman of the Year
**Grants**
Society of Ploughmen Limited
Parkinson’s
**Other Expenses**
Hire of Committee Rooms
Computer Maintenance and
Consumables
Repairs, Replacements and Sundries
Promotional Expenses
(Driffield/Yorkshire Shows)
Honorarium
Bank Charges
Bad debt written off
Depreciation
Total expenses
(Excess of Expenditure over income) –
Excess of Income over Expenditure|**2020**
£
14,362
-
165
975
16
1,211
659
9,081
2,721
295
300
29,785
189
-
215
129
-
-
25
-
50
421
1,312
-
500
(18)
1,358
326
34,292
(4,684)
29,608|**2019**
**INCOME**
£
**Club Levies**
**Donations**
14,486
**Grants**
4,312
Job Retention Scheme
-
ERYC
1,560
Tesco Groundworks
36
**Events – net income**
756
County Rally and Dance
444
Ploughing Matches
10,104
Rugby Match
2,568
Tractor Run
1,600
Club Shirt Do
277
Holderness Trio
36,143
Not So YF Rally
**Other Receipts**
Interest Received
495
4,058
198
1,007
211
497
25
544
450
1,223
1,792
484
1,000
400
-
435
48,962
(14,318)
34,644|6,694
6,580
500|**2020**
£
13,760
-
13,774
778
1,296
29,608
29,608|**2019**
£
20,196
1,500
5,104
-
1,962
544
3,966
-
-
1,372|
|---|---|---|---|---|---|
||||-
638
-
-
-
140
-|||
|||||||
||||||34,644|
||||||34,644|
2
## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB**
## **BALANCE SHEET AS AT 31 DECEMBER 2020**
|**LIABILITIES**
**Sundry creditors**
Loan – “200” Club (free of
interest)
Training Fund
General Reserve Fund
Building Fund
Yorkshire & Humber
Assessment
**Accumulated Fund**
Balance as at 1 January 2019
Excess of Expenditure over
Income|116,782
(4,684)|**2020**
£
636
2,000
3,669
8,000
8,000
6,576
112,098
141,279|**2019**
**ASSETS**
£
1,481
**Office Building -**Cost
2,000
**Office Furniture and**
**Federation Equipment**
Brought forward
4,369
Additions
**Deduct:**Depreciation @ 25% pa
8,000
8,000
**Cups and Trophies as valued**
**by the**
Management Committee 1994
6,576
**Stock on hand**
**Sundry Debtors**
116,782
**Prepayments**
**Barclays Bank plc**
Business Current Account
**Cambridge & Counties Bank**
Business Savings Bank
Cash in hand
147,208|**2020**
£
3,285
1,305
-
(326)
979
8,545
1,740
15,027
7,066
18,912
85,625
100
141,279|**2019**
£
3,285
1,161
579
(435)|
|---|---|---|---|---|---|
||||||1,305
8,256
2,415
2,371
8,176
37,067
84,333
-|
|||||||
||||||147,208|
These financial statements have been approved by the trustees and signed on their behalf:
Trustee:
Trustee:
**James Robert Buckton** Date: 18th March 2021
**John Whitehead** Date: 18th March 2021
3
## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB**
## **Notes to the financial statements**
**for the year ending 31 December 2020**
## **ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements have been prepared on an accrual’s basis.
## **Receipts**
Receipts consist of subscriptions and income from rallies and events
## **Payments**
Payments consist of amounts expended in relation to the charity’s work in furtherance of its objects.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds are funds whose manner of expenditure is subject to conditions set out by the donor. Throughout the year to 31 December 2020, and for the previous year, the trustees consider that there were no restricted funds.
## **Tangible Fixed Assets**
Depreciation is provided at the following rates in order to write off each asset over its estimated useful life. The annual rates used are:
Office building - No depreciation charged Office furniture and equipment - 25% on the written down balance
## **Taxation**
The charity is exempt from tax on its charitable activities
## **Stock on Hand**
|Stationery
Bar
Folders, Badges etc.
**Sundry Debtors**
Levies
DBS checks
Training weekend
Wreath Making
Flyers – Muston YFC
Job Retention Scheme
**Prepayments**
NFYFC Levy
Insurance
**Sundry Creditors**
Accountancy
Signal Telecom
Ploughing Match
Donation – Alzheimer’s
Donation – Parkinson’s
Rent
HMRC - PAYE||**2020**
£
75
1,295
370
1,740
13,885
165
-
75
31
871
15,027
5,310
1,756
7,066
300
55
195
86
636|**2019**
£
75
1,970
370|
|---|---|---|---|
||||2,415|
||||1,358
150
688
175
-
-|
||||2,371|
||||6,276
1,900|
||||8,176|
||||300
55
325
85
543
-
173|
||||1,481|
4
## **EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS’ CLUB Notes to the financial statements (continued)**
## **for the year ending 31 December 2020**
## **Repairs, Replacements and Sundries**
|**epairs, Replacements and Sundries**|||
|---|---|---|
|DBS checks
Cancelled Dinner Dance
Wreath making
Membership Cards
Bar stock write off
Repairs
Engraving, Retirement Gift Expenses
Sundry Expenses|**2020**
£
(15)
-
-
-
675
198
369
85
1,312|**2019**
£
435
200
326
205
154
-
-
472|
|||1,792|
## **Events Income and Expenditure**
|**vents Income and Expenditure**|||||
|---|---|---|---|---|
|County Rally and Dance
Ploughing Matches
Rugby Match
Tractor Run
Holderness Trio
Club Shirt Do|**Income**
-
638
-
-
140
-
778|**Expend-**
**iture**
-
-
-
-
-
-
-|**Profit/**
**(loss)**
-
638
-
-
140
-
778|**2019**
5,104
-
1,962
544
-
3,966|
|||||11,576|
5
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
EAST RIDING OF YORKSHIRE FEDERATION OF YOUNG FARMERS, CLUB
I report to rhe trustees on my examinarion of the accounts of Easr Riding of Yorkshire Federation of Young Fam)ers'
Club {'the Chariry'l for the year ending 31 December 2020 set out on pages 5 ro 8.
Responslbllltles and basls of report
As the charity's trustees, you are re5pon5ible for the prep3ration of the accounts in accord3nce with the requirements
of the Ch3rities Act 2011 {'the Att'}.
I report in respect of my ex2min2ti0n of the Charity's accounts Carried out under section 14S of the Act 2nd in
carrying out my examinacion I have followed all rhe applicable Directyons given by the Charity Commission under
settion 14515llbl of the Att.
Independent examiner's statement
I have completed my examination. I confirm that no material matters h3ve come to my attention in connection with
the examination giving me cause to believe that in any material respect..
accounting records were no¢ kept in respect of Che Charity as required by Section 130 of the Att,.
or
the accounts do noc accord with those accounting records.
I have no concern5 and have come acros5 no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper under5r2nding of the accounts to be reached.
Adrian Allen FCA
Sowerby FRS LLP
Beckside Court
Annie Reed Road
Beverley
East Yorkshire
HU170LF
Date.. 18th M3rch 2021