Trustees' Annual Report
From: 2024
To: 2025
Charity's full name Registered Charity number 523310
The Wheldrake Recreation Ground Foundation
Objectives and activities
Summary of the purposes of the charity set out in its governing document
The Wheldrake Recreation Ground Foundation, operating under the name of the WRA, is the registered charity (Charitable Trust)
which is responsible for the management of the Trust property located between Broad Highway and Greengales Lane, comprising
around 6 acres of land. Funds for a recreation ground was raised by the residents of Wheldrake, including a contribution from the
Parish Council, which enabled the purchase of the property on 31 January 1972. The property was placed in Trust, a Charity formed,
and the Parish council named as the Custodian Trustee. The Custodian Trustee (Parish Council) holds the Title to the Land, but is
forbidden to be involved in the management of the Trust Property. The responsibility of managing the Trust Property is vested in a
committee of managing trustees, appointed in accordance with the governing document, the Conveyance of 1972.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
To provide a recreational facility for the benefit of the residents of Wheldrake. In order to meet its charitable
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
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The financial year 2024/2025 was financially a much better year. The financial controls and programs brought in the previous year provided a much more stable footing. The introduction of a new revised budget with a consistent and transparent charging model for facility hire meant that the charity was not subsidising groups which did not fall under its charitable objectives.
The operation of the bar was transferred to a separate trading company, staffed by volunteers and the profits donated to the charity. The charity continues to review the performance of the trading company.
Work to phase 1 had finally started on the long awaited capital project to renovate and convert the tennis courts into a multi games area (MUGA). Funding for the project came from the donation from the bar profit, a loan from the tennis club and a five year interest free loan from Yorkshire Tennis.
The first set of repayments have already been made, and the charity has ensured that it has enough reserve capital to pay off the loan if needed. The Trustees have opted to take advantage of the free interest and will pay the loan as per the agreement.
The Trustees continue to pursue the S106 funds from the new housing estate in the village, which has now commenced. The funding received from the S106 pot will go towards the completion of phase 2 of the MUGA.
A CIO has been established which would see the assets from the current Trust transferred in order to continue the provision of the charitable objects of the Trust. However, the Trustees felt that the structure and purpose of the CIO was not in keeping with the Trust. A resolution was passed to alter the CIO so that it would be closer aligned to the Trust before completing the transfer of assets. The Trustees continue to work towards this goal and would like to draw down on the loan before completing the transfer.
Financial review
Review of the charity’s financial position at the end of the period
The outgoings for this year is higher than last year due to the commencement of the MUGA project. The income also shows lower, as the operation of the bar has been transfered to a new trading company, who donate the profits. The majority donation would be expected during the last quarter of the trading companies financial year. The Charity also registered for VAT. The reserves are also lower due to previous Trustees agrreing to lower the reserve threshold. It should be noted that the current Trustees disagreed with the policy, and have decided to raise the threshold to £30,000. The reserves will build up over the next financial year.
Statement explaining the policy for holding reserves stating why they are held
Unrestricted reserves are held to continue to maintain the building, field and facilities.
Amount of reserves held
15,000.00
Reasons for holding zero reserves
n/a
Funds materially in deficit None
Explanation of any uncertainties about the charity continuing as a going concern
No concerns
Structure, governance and management
Description of the charity's trusts
2
| Type of governing document | Trust Deed |
|---|---|
| (e.g. trust deed, royal charter) | |
| How the charity is constituted (e.g | Unincorporated |
| unincorporated association, CIO) | |
| Trustee selection methods including | The Trustees are appointed annually at the AGM, and the |
| details of any constitutional provisions e. | Governing Document makes |
| g. election to post or name of any person | provision for the election of 13 Trustees from the community, |
| or body entitled to appoint one or more | and 14 named Trustees |
| trustees | from organisations listed in the second schedule of the the Trust |
| Deed. Together they | |
| form the management committee who oversee the hall and the | |
| recreation field. | |
| Reference and administration details | |
| Charity's full name | The Wheldrake Recreation Ground Foundation |
| Other names the charity is known by | Wheldrake Recreation Association |
| Charity’s principal address | Wheldrake Village Hall |
| Broad Highway | |
| Wheldrake, York | |
| Postcode YO19 6BU |
Names of the trustees who manage the charity
| Trustee name Anthony Carter |
Chair | Office (if any) | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if |
||
|---|---|---|---|---|---|---|---|
| Graham Viney | Treasurer | ||||||
| Suzie Mercer | Secretary | ||||||
| Lesley Holderness | |||||||
| Paul Rhodes | |||||||
| Sean Baldry | |||||||
| Independent Examiner | Nick Adams | RF Adams & Co Ltd | |||||
| Unit 8a | Escrick Business Park | ||||||
| Escrick | |||||||
| YO19 6FD | |||||||
| Bankers | |||||||
| HSBC Selby Branch |
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
3
Signed on behalf of the charity's trustees
Signature Full Name Anthony Carter Position Chair Date 31-01-2026
4
The Wheldrake Recreation Association - Income & Expenditure Report 2024-25
| March | March | |||||
|---|---|---|---|---|---|---|
| 2025 | 2024 | |||||
| Unrestricted | Restricted | |||||
| Funds | Funds | Total funds | Total funds | |||
| £ | £ | £ | £ | |||
| Receipts | ||||||
| Hall Bookings & Deposits | 16,127.75 | 16,127.75 | 5,584.00 | |||
| Affiliation Fees | 1,600.00 | 1,600.00 | 3,600.00 | |||
| Affiliation Rents | 705.00 | 705.00 | 8,522.00 | |||
| Advertising sponsorship | 2,160.00 | 2,160.00 | - | |||
| Recycling Receipts | 407.08 | 407.08 | 828.00 | |||
| Donations | 17,429.94 | 17,429.94 | 4,644.00 | |||
| Field Rent & Key Deposits | 2,730.00 | 2,730.00 | - | |||
| HMRC VAT refunds | 902.20 | 902.20 | - | |||
| Fundraising | 141.00 | 141.00 | 303.00 | |||
| Sundries | 214.50 | 214.50 | 3.00 | |||
| Bar income | 3,942.34 | 3,942.34 | 96,501.00 | |||
| Bank interest | 1,301.40 | 1,301.40 | 684.00 | |||
| External loan | 25,000.00 | 25,000.00 | - | |||
| 72,661.21 | - | 72,661.21 | 120,669.00 | |||
| Payments | ||||||
| Advertising & publicity | 3,069.40 | 3,069.40 | 215.00 | |||
| Bar Bank A/C Charges | - | - | 230.00 | |||
| Bar Expenses | - | - | 68,372.00 | |||
| Cleaning & Pest control | 2,166.65 | 2,166.65 | 3,150.00 | |||
| Electric & Gas | 6,146.46 | 6,146.46 | 6,225.00 | |||
| Field Maintenance | 2,599.09 | 2,599.09 | 5,002.00 | |||
| Hall hire deposit refunds | 805.00 | 805.00 | 900.00 | |||
| HMRC VAT | 401.18 | 401.18 | - | |||
| Independent examination | 333.60 | 333.60 | 350.00 | |||
| Insurance costs | 1,461.08 | 1,461.08 | 1,425.00 | |||
| Legal Fees ( CIO ) | 237.00 | 237.00 | 680.00 | |||
| Licenses & Memberships | 32.61 | 32.61 | 487.00 | |||
| Main Bank A/C Charges | 65.36 | 65.36 | 66.00 | |||
| Maintenance, repairs & renewals | 2,562.30 | 2,562.30 | 3,345.00 | |||
| Muga Project | 125,148.00 | 125,148.00 | 930.00 | |||
| Office & telephone | 68.03 | 68.03 | 369.00 | |||
| Rates, Waste & Water | 1,312.27 | 1,312.27 | 1,125.00 | |||
| Sundry costs | 210.78 | 210.78 | 212.00 | |||
| Sports equipment | 2,355.00 | 2,355.00 | - | |||
| 148,973.81 | - | 148,973.81 | 93,083.00 | |||
| Loan Payments to external funder | ||||||
| Total payments | 148,973.81 | - | 148,973.81 | 93,083.00 | ||
| Surplus of income/expenditure | - | 76,312.60 |
- | - | 76,312.60 |
27,586.00 |
| Transfers between funds | - | - | - | - | ||
| Balance brought forward | 107,469.63 | - | 79,883.00 | 80,885.00 | ||
| Balance carried forward | 31,157.03 | - | 3,570.40 | 108,471.00 |
Statement of Assets & Liabilities 2024-25
| Assets Current Account Savings Account Bar Account Bar Cash Float Bar Cash in Hand Total Net Liabilities Independent examination fee Corporation Tax Liability VAT Liability Balance carried forward |
March March 2025 2024 Unrestricted Funds Restricted Funds Total funds Total funds £ £ £ £ 11,173.85 - 11,173.85 3,851.00 15,278.10 15,278.10 41,056.00 4,405.08 - 4,405.08 62,470.00 - - - 150.00 - - - 944.00 |
|---|---|
| 30,857.03 - 30,857.03 108,471.00 |
|
| March March 2024 2023 Unrestricted Funds Restricted Funds Total funds Total funds £ £ £ £ 300.00 300.00 - - - - |
|
| 300.00 - 300.00 - |
|
| 31,157.03 - 31,157.03 108,471.00 |
Full Name
Signature
Trustee authorised to sign on behalf of all trustees
Presented by
Address
Tel No
I confirm that I have carried out an independent examination of the accounts of The Wheldrake Recreation Association and in my opinion the accounts are in agreement with the books and records maintained by the club.
Signed
Name: Nick Adams M.A.A.T Date: 30/01/2026
Presented by Nick Adams M.A.A.T RF Adams & Co Ltd Unit 8a Escrick Business Park Escrick YO19 6FD Tel No 01904 449863