## **Trustees' Annual Report**
**From:** _2024_
**To:** _2025_
**Charity's full name Registered Charity number** _523310_
_The Wheldrake Recreation Ground Foundation_
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
_The Wheldrake Recreation Ground Foundation, operating under the name of the WRA, is the registered charity (Charitable Trust)_
_which is responsible for the management of the Trust property located between Broad Highway and Greengales Lane, comprising_
_around 6 acres of land. Funds for a recreation ground was raised by the residents of Wheldrake, including a contribution from the_
_Parish Council, which enabled the purchase of the property on 31 January 1972. The property was placed in Trust, a Charity formed,_
_and the Parish council named as the Custodian Trustee. The Custodian Trustee (Parish Council) holds the Title to the Land, but is_
_forbidden to be involved in the management of the Trust Property. The responsibility of managing the Trust Property is vested in a_
_committee of managing trustees, appointed in accordance with the governing document, the Conveyance of 1972._
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
_To provide a recreational facility for the benefit of the residents of Wheldrake. In order to meet its charitable_
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
1
_The financial year 2024/2025 was financially a much better year. The financial controls and programs brought in the previous year provided a much more stable footing. The introduction of a new revised budget with a consistent and transparent charging model for facility hire meant that the charity was not subsidising groups which did not fall under its charitable objectives._
_The operation of the bar was transferred to a separate trading company, staffed by volunteers and the profits donated to the charity. The charity continues to review the performance of the trading company._
_Work to phase 1 had finally started on the long awaited capital project to renovate and convert the tennis courts into a multi games area (MUGA). Funding for the project came from the donation from the bar profit, a loan from the tennis club and a five year interest free loan from Yorkshire Tennis._
_The first set of repayments have already been made, and the charity has ensured that it has enough reserve capital to pay off the loan if needed. The Trustees have opted to take advantage of the free interest and will pay the loan as per the agreement._
_The Trustees continue to pursue the S106 funds from the new housing estate in the village, which has now commenced. The funding received from the S106 pot will go towards the completion of phase 2 of the MUGA._
_A CIO has been established which would see the assets from the current Trust transferred in order to continue the provision of the charitable objects of the Trust. However, the Trustees felt that the structure and purpose of the CIO was not in keeping with the Trust. A resolution was passed to alter the CIO so that it would be closer aligned to the Trust before completing the transfer of assets. The Trustees continue to work towards this goal and would like to draw down on the loan before completing the transfer._
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
The outgoings for this year is higher than last year due to the commencement of the MUGA project. The income also shows lower, as the operation of the bar has been transfered to a new trading company, who donate the profits. The majority donation would be expected during the last quarter of the trading companies financial year. The Charity also registered for VAT. The reserves are also lower due to previous Trustees agrreing to lower the reserve threshold. It should be noted that the current Trustees disagreed with the policy, and have decided to raise the threshold to £30,000. The reserves will build up over the next financial year.
## **Statement explaining the policy for holding reserves stating why they are held**
_Unrestricted reserves are held to continue to maintain the building, field and facilities._
## **Amount of reserves held**
15,000.00
## **Reasons for holding zero reserves**
n/a
**Funds materially in deficit** _None_
## **Explanation of any uncertainties about the charity continuing as a going concern**
_No concerns_
## **Structure, governance and management**
**Description of the charity's trusts**
2
|**Type of governing document**|Trust Deed|
|---|---|
|**(e.g. trust deed, royal charter)**||
|**How the charity is constituted (e.g**|_Unincorporated_|
|**unincorporated association, CIO)**||
|**Trustee selection methods including**|_The Trustees are appointed annually at the AGM, and the_|
|**details of any constitutional provisions e.**|_Governing Document makes_|
|**g. election to post or name of any person**|_provision for the election of 13 Trustees from the community,_|
|**or body entitled to appoint one or more**|_and 14 named Trustees_|
|**trustees**|_from organisations listed in the second schedule of the the Trust_|
||_Deed. Together they_|
||_form the management committee who oversee the hall and the_|
||_recreation field._|
|**Reference and administration details**||
|**Charity's full name**|_The Wheldrake Recreation Ground Foundation_|
|**Other names the charity is known by**|_Wheldrake Recreation Association_|
|**Charity’s principal address**|_Wheldrake Village Hall_|
||_Broad Highway_|
||_Wheldrake, York_|
||**Postcode** _YO19 6BU_|
## **Names of the trustees who manage the charity**
|**Trustee name**
_Anthony Carter_||Chair|**Office (if any)**|**Office (if any)**||**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**|
|---|---|---|---|---|---|---|---|
|_Graham Viney_||Treasurer||||||
|_Suzie Mercer_||Secretary||||||
|_Lesley Holderness_||||||||
|_Paul Rhodes_||||||||
|_Sean Baldry_||||||||
|**Independent Examiner**|Nick Adams|||RF Adams & Co Ltd||||
|||||Unit 8a|Escrick Business Park|||
|||||Escrick||||
|||||YO19 6FD||||
|**Bankers**||||||||
|_HSBC Selby Branch_||||||||
## **Declaration**
**The trustees declare that they have approved the Trustees Annual Report and Accounts**
3
## **Signed on behalf of the charity's trustees**
**Signature Full Name** _**Anthony Carter**_ **Position** _**Chair**_ **Date** _**31-01-2026**_
4
## **The Wheldrake Recreation Association - Income & Expenditure Report 2024-25**
||||||**March**|**March**|
|---|---|---|---|---|---|---|
||||||**2025**|**2024**|
|||**Unrestricted**|**Restricted**||||
|||**Funds**|**Funds**||**Total funds**|**Total funds**|
|||**£**|**£**||**£**|**£**|
|**Receipts**|||||||
|Hall Bookings & Deposits||16,127.75|||16,127.75|5,584.00|
|Affiliation Fees||1,600.00|||1,600.00|3,600.00|
|Affiliation Rents||705.00|||705.00|8,522.00|
|Advertising sponsorship||2,160.00|||2,160.00|-|
|Recycling Receipts||407.08|||407.08|828.00|
|Donations||17,429.94|||17,429.94|4,644.00|
|Field Rent & Key Deposits||2,730.00|||2,730.00|-|
|HMRC VAT refunds||902.20|||902.20|-|
|Fundraising||141.00|||141.00|303.00|
|Sundries||214.50|||214.50|3.00|
|Bar income||3,942.34|||3,942.34|96,501.00|
|Bank interest||1,301.40|||1,301.40|684.00|
|External loan||25,000.00|||25,000.00|-|
|||**72,661.21**|**-**||**72,661.21**|**120,669.00**|
|**Payments**|||||||
|Advertising & publicity||3,069.40|||3,069.40|215.00|
|Bar Bank A/C Charges||-|||-|230.00|
|Bar Expenses||-|||-|68,372.00|
|Cleaning & Pest control||2,166.65|||2,166.65|3,150.00|
|Electric & Gas||6,146.46|||6,146.46|6,225.00|
|Field Maintenance||2,599.09|||2,599.09|5,002.00|
|Hall hire deposit refunds||805.00|||805.00|900.00|
|HMRC VAT||401.18|||401.18|-|
|Independent examination||333.60|||333.60|350.00|
|Insurance costs||1,461.08|||1,461.08|1,425.00|
|Legal Fees ( CIO )||237.00|||237.00|680.00|
|Licenses & Memberships||32.61|||32.61|487.00|
|Main Bank A/C Charges||65.36|||65.36|66.00|
|Maintenance, repairs & renewals||2,562.30|||2,562.30|3,345.00|
|Muga Project||125,148.00|||125,148.00|930.00|
|Office & telephone||68.03|||68.03|369.00|
|Rates, Waste & Water||1,312.27|||1,312.27|1,125.00|
|Sundry costs||210.78|||210.78|**212.00**|
|Sports equipment||2,355.00|||2,355.00|-|
|||**148,973.81**|**-**||**148,973.81**|**93,083.00**|
|Loan Payments to external funder|||||||
|**Total payments**||**148,973.81**|**-**||**148,973.81**|**93,083.00**|
|**Surplus of income/expenditure**|**-**|**76,312.60**
|**-**|**-**|**76,312.60**
|**27,586.00**|
|Transfers between funds||-|-||-|-|
|**Balance brought forward**||**107,469.63**|**-**||**79,883.00**|**80,885.00**|
|**Balance carried forward**||**31,157.03**|**-**||**3,570.40**|**108,471.00**|
## **Statement of Assets & Liabilities 2024-25**
|**Assets**
Current Account
Savings Account
Bar Account
Bar Cash Float
Bar Cash in Hand
**Total Net**
**Liabilities**
Independent examination fee
Corporation Tax Liability
VAT Liability
**Balance carried forward**|**March**
**March**
**2025**
**2024**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total funds**
**Total funds**
**£**
**£**
**£**
**£**
11,173.85
-
11,173.85
3,851.00
15,278.10
15,278.10
41,056.00
4,405.08
-
4,405.08
62,470.00
-
**-**
-
150.00
-
-
-
944.00|
|---|---|
||**30,857.03**
**-**
**30,857.03**
**108,471.00**|
||**March**
**March**
**2024**
**2023**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total funds**
**Total funds**
**£**
**£**
**£**
**£**
300.00
300.00
-
-
-
-|
||**300.00**
**-**
**300.00**
**-**|
||**31,157.03**
**-**
**31,157.03**
**108,471.00**|
Full Name
Signature
Trustee authorised to sign on behalf of all trustees
Presented by
Address
Tel No
I confirm that I have carried out an independent examination of the accounts of The Wheldrake Recreation Association and in my opinion the accounts are in agreement with the books and records maintained by the club.
## Signed
Name: **Nick Adams M.A.A.T** Date: **30/01/2026**
Presented by Nick Adams M.A.A.T RF Adams & Co Ltd Unit 8a Escrick Business Park Escrick YO19 6FD Tel No 01904 449863