The Wheldrake Recreation Ground Foundation (Charity number: 523310)
Trustees annual report & financial statements for the year ended
31st March 2021
Charity accounts preparation & independent examination service
The Wheldrake Recreation Ground Foundation
(Charity number: 523310)
| Contents | |
|---|---|
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 4 |
| Receipts & payments accounts | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 1st April 2020
To: 31st March 2021
Charity's full name The Wheldrake Recreation Ground Foundation
Registered Charity number 523310
Objectives and activities
Summary of the purposes of the charity set out in its governing document
The Wheldrake Recreation Ground Foundation, operating under the name of the WRA, is the registered charity (Charitable Trust) which is responsible for the management of the Trust property located between Broad Highway and Greengales Lane, comprising around 6 acres of land. Funds for a recreation ground was raised by the residents of Wheldrake, including a contribution from the Parish Council, which enabled the purchase of the property on 31 January 1972. The property was placed in Trust, a Charity formed, and the Parish council named as the Custodian Trustee. The Custodian Trustee (Parish Council) holds the Title to the Land, but is forbidden to be involved in the management of the Trust Property. The responsibility of managing the Trust Property is vested in a committee of managing trustees, appointed in accordance with the governing document, the Conveyance of 1972.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
To provide a recreational facility for the benefit of the residents of Wheldrake. In order to meet its charitable objective the management committee permit the facility to be used by individuals and businesses from the wider community when the facility is not required by residents of Wheldrake.
13/05/2021 To increase the funds available to maintain the hall and reduce the cost of using the hall to local residents. To further the aim of the charity, local not for profit groups based in the village are offered a membership which allows them to use the facility as their base of operations
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
The latest accounts reflect one full year of operating during the Covid Pandemic
The Trustees have acted within the Government Guidelines with the result that there has been limited income other than Covid Support Grants.
Measures have been put in place to ensure any Risks have been minimised
Essential Activities such as Playgroup and Out of School Club have operated on a limited basis The Trustees hope to be able to operate a limited re-opening from June 2021 subject to legislation
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Financial review
Review of the charity’s financial position at the end of the period
A surplus has been achieved this year increasing reserves. £9,000 of this is a Bounce Back Loan with repayments starting in June 2021.
Statement explaining the policy for holding reserves stating why they are held
Unrestricted reserves are held to continue to maintain the building, field and facilities.
Amount of reserves held £52,767
Reasons for holding zero reserves n/a
Funds materially in deficit
None
Explanation of any uncertainties about the charity continuing as a going concern
No concerns
Structure, governance and management
Description of the charity's trusts
Type of governing document Trust Deed
How the charity is constituted
Trustee selection methods including The Trustees are appointed annually at the AGM, and the details of any constitutional Governing Document makes provision for the election of 13 provisions e.g. election to post or Trustees from the community, and 14 named Trustees from name of any person or body entitled organisations listed in the second schedule of the the Trust Deed. to appoint one or more trustees Together they form the management committee who oversee the hall and the recreation field.
Reference and administration details
Charity's full name The Wheldrake Recreation Ground Foundation Other names the charity is known by Wheldrake Recreation Association Charity’s principal address Wheldrake Village Hall Broad Highway Wheldrake,York
Postcode YO19 6BU
Names of the trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
Paul Butler David Marsh Treasurer Elected Andrew Firth Secretary From 9th Nov 2020 Elected Chair Elected |
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Anthony Carter Elected Erica Brownlow Elected Steve Ford WOoSC Les Fearn Cricket Emma Smith Elected Sarah Levitt Playgroup Jackie Williamson Tennis Aidan Nelson Parish Council
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Names and addresses of advisers (OPTIONAL)
| Type of adviser | Name | Address |
|---|---|---|
| Independent Examiner Karen Wood ACMA,CGMA Outsource Accountancy Services & Independent Examinations Hiscox Building, Peasholme Green YO1 7PR Bankers HSBC Selby Branch |
Name of chief executive or names of senior staff members
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature Full Name Position Date
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Independent examiner’s report to the trustees of The Wheldrake Recreation Ground Foundation
I report on the accounts of: The Wheldrake Recreation Ground Foundation for the year ended: 31st March 2021 which are set out on pages 5 to 7.
which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peaseholme Green York YO1 7PR
13/05/2021
Date:
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The Wheldrake Recreation Ground Foundation
(Charity number: 523310)
| Receipts &payments accounts for theyear ended: 31st March 2021 |
Receipts &payments accounts for theyear ended: 31st March 2021 |
Receipts &payments accounts for theyear ended: 31st March 2021 |
Receipts &payments accounts for theyear ended: 31st March 2021 |
Receipts &payments accounts for theyear ended: 31st March 2021 |
|---|---|---|---|---|
| Loans received from external funder Total receipts Transfers between funds Balance brought forward Balance carried forward Cinema club expenses Refurbishment Independent examination Rates, waste & water Net of receipts/(payments) Field maintenance Cleaning & pest control Licenses & membership Maintenance , repairs & renewals Bar purchases Total payments Payments Insurance costs Electricity & gas Office & telephone Sundry costs Donations to other organisations Affiliation rents Receipts Hall bookings Affiliation fees Grants received Recycling receipts Bank interest Donations Field rent Bar sales Cinema club Sundry income |
Unrestricted funds £ 305 - 3,588 19,431 704 1,189 - 1,154 - - 11 26,382 9,000 35,382 1,273 1,721 401 359 4,202 2,318 388 3,818 269 - - 280 - 68 15,097 20,285 - 32,482 52,767 |
Restricted funds £ - - - 2,200 - - 2,200 - 2,200 - - - - 2,200 - - 1,500 - - - - - - 3,700 ( 1,500) - 1,500 - |
2021 Total funds £ 305 - 3,588 21,631 704 1,189 - 1,154 - - 11 28,582 9,000 37,582 1,273 1,721 401 359 6,402 2,318 388 5,318 269 - - 280 - 68 18,797 18,785 - 33,982 52,767 |
2020 Total funds £ 5,535 3,087 11,655 3,500 1,292 1,711 650 9,130 193 501 33 |
| 37,287 | ||||
| - | ||||
| 37,287 | ||||
| 1,275 2,903 273 752 4,750 7,419 420 1,502 5,380 1,810 1,800 280 354 - |
||||
| 28,918 | ||||
| 8,369 - 25,613 |
||||
| 33,982 |
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The Wheldrake Recreation Ground Foundation
(Charity number: 523310)
| Statement of assets and liabilities at: | 31st March 2021 | 31st March 2021 | 31st March 2021 | |
|---|---|---|---|---|
| Current bank account Savings bank account Bar account Bar cash float Trust Property Recreation ground Investment assets Assets Cash at bank and in hand |
Unrestricted Restricted funds funds £ £ 16,307 - 34,503 - 1,807 - 150 - 52,767 - Expendable endowment Fund to which asset belongs |
2021 Total funds £ 16,307 34,503 1,807 150 52,767 |
2020 Total funds £ 11,687 15,492 6,653 150 |
|
| 33,982 | ||||
The trustees consider, in the light of professional advice, that the recreation ground (the 'Trust Property' as defined by the charity's governing document) is an expendable endowment. It is intended to be held as a long term capital asset of the charity to serve as a recreation ground, but in the exeptional circumstances, subject to three seperate criteria, it could be sold, though all proceeds would need to be applied for the purpose of the charity.
| Liabilities Independent examination fee Government bounce back loan |
Unrestricted Funds £ 9,000 280 9,280 |
Restricted Funds £ - - - |
2021 Total Funds £ 9,000 280 9,280 |
2020 Total Funds £ - 280 |
|---|---|---|---|---|
| 280 |
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31st March 2021
The Wheldrake Recreation Ground Foundation
(Charity number: 523310)
Notes to the accounts for the year ended:
1. Basis of accounts
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
2. Restricted income funds
Fund name
Parish council- pedestrian entrance Wheldrake junior Football
Purpose
To construct a pedestrian entrance To maintain football pitches
| Parish council- pedestrian entrance Wheldrake junior Football |
Balance b/fwd £ 1500 - 1,500 |
Incoming resources £ - 2,200 2,200 |
Resources expended £ 1500 2200 3,700 |
Balance c/fwd £ - - |
|---|---|---|---|---|
| - |
Approval of accounts for the year ended: 31st March 2021 The report and accounts were approved at a meeting of the Trustees held on: 10/05/2021 Date 10/05/2021 Signed for and on behalf of the trustees Date Paul Butler Chairman Print name Position (e.g. Chair etc)
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