# **The Wheldrake Recreation Ground Foundation (Charity number: 523310)**
**Trustees annual report & financial statements for the year ended**
**31st March 2021**
Charity accounts preparation & independent examination service
## **The Wheldrake Recreation Ground Foundation**
**(Charity number: 523310)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**4**|
|**Receipts & payments accounts**|**5**|
|**Statement of assets and liabilities**|**6**|
|**Notes to the accounts**|**7**|
## **Trustees' Annual Report**
**From:** 1st April 2020
**To:** 31st March 2021
**Charity's full name** The Wheldrake Recreation Ground Foundation
**Registered Charity number** 523310
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
The Wheldrake Recreation Ground Foundation, operating under the name of the WRA, is the registered charity (Charitable Trust) which is responsible for the management of the Trust property located between Broad Highway and Greengales Lane, comprising around 6 acres of land. Funds for a recreation ground was raised by the residents of Wheldrake, including a contribution from the Parish Council, which enabled the purchase of the property on 31 January 1972. The property was placed in Trust, a Charity formed, and the Parish council named as the Custodian Trustee. The Custodian Trustee (Parish Council) holds the Title to the Land, but is forbidden to be involved in the management of the Trust Property. The responsibility of managing the Trust Property is vested in a committee of managing trustees, appointed in accordance with the governing document, the Conveyance of 1972.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
To provide a recreational facility for the benefit of the residents of Wheldrake. In order to meet its charitable objective the management committee permit the facility to be used by individuals and businesses from the wider community when the facility is not required by residents of Wheldrake.
13/05/2021 To increase the funds available to maintain the hall and reduce the cost of using the hall to local residents. To further the aim of the charity, local not for profit groups based in the village are offered a membership which allows them to use the facility as their base of operations
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
The latest accounts reflect one full year of operating during the Covid Pandemic
The Trustees have acted within the Government Guidelines with the result that there has been limited income other than Covid Support Grants.
Measures have been put in place to ensure any Risks have been minimised
Essential Activities such as Playgroup and Out of School Club have operated on a limited basis The Trustees hope to be able to operate a limited re-opening from June 2021 subject to legislation
1
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
A surplus has been achieved this year increasing reserves. £9,000 of this is a Bounce Back Loan with repayments starting in June 2021.
## **Statement explaining the policy for holding reserves stating why they are held**
Unrestricted reserves are held to continue to maintain the building, field and facilities.
**Amount of reserves held £52,767**
**Reasons for holding zero reserves n/a**
**Funds materially in deficit**
None
## **Explanation of any uncertainties about the charity continuing as a going concern**
No concerns
## **Structure, governance and management**
**Description of the charity's trusts**
**Type of governing document** Trust Deed
## **How the charity is constituted**
**Trustee selection methods including** The Trustees are appointed annually at the AGM, and the **details of any constitutional** Governing Document makes provision for the election of 13 **provisions e.g. election to post or** Trustees from the community, and 14 named Trustees from **name of any person or body entitled** organisations listed in the second schedule of the the Trust Deed. **to appoint one or more trustees** Together they form the management committee who oversee the hall and the recreation field.
**Reference and administration details**
**Charity's full name** The Wheldrake Recreation Ground Foundation **Other names the charity is known by** Wheldrake Recreation Association **Charity’s principal address** Wheldrake Village Hall Broad Highway Wheldrake,York
**Postcode** YO19 6BU
**Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|
|
Paul Butler
David Marsh
Treasurer
Elected
Andrew Firth
Secretary
From 9th Nov 2020
Elected
Chair
Elected||||
2
Anthony Carter Elected Erica Brownlow Elected Steve Ford WOoSC Les Fearn Cricket Emma Smith Elected Sarah Levitt Playgroup Jackie Williamson Tennis Aidan Nelson Parish Council
## **Name of trustees holding title to property belonging to the charity**
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Names and addresses of advisers (OPTIONAL)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|**Independent**
**Examiner**
Karen Wood
ACMA,CGMA
Outsource Accountancy Services & Independent
Examinations
Hiscox Building, Peasholme Green
YO1 7PR
**Bankers**
HSBC Selby Branch|||
## **Name of chief executive or names of senior staff members**
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**
**Signature Full Name Position Date**
3
**Independent examiner’s report to the trustees of The Wheldrake Recreation Ground Foundation**
I report on the accounts of: **The Wheldrake Recreation Ground Foundation** for the year ended: **31st March 2021** which are set out on pages 5 to 7.
which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Karen Wood (ACMA)** Outsource independent examination service The Hiscox Building Peaseholme Green York YO1 7PR
13/05/2021
**Date:**
4
## **The Wheldrake Recreation Ground Foundation**
(Charity number: 523310)
|**Receipts &payments accounts for theyear ended:**
**31st March 2021**|**Receipts &payments accounts for theyear ended:**
**31st March 2021**|**Receipts &payments accounts for theyear ended:**
**31st March 2021**|**Receipts &payments accounts for theyear ended:**
**31st March 2021**|**Receipts &payments accounts for theyear ended:**
**31st March 2021**|
|---|---|---|---|---|
|Loans received from external funder
**Total receipts**
**Transfers between funds**
**Balance brought forward**
**Balance carried forward**
Cinema club expenses
Refurbishment
Independent examination
Rates, waste & water
**Net of receipts/(payments)**
Field maintenance
Cleaning & pest control
Licenses & membership
Maintenance , repairs & renewals
Bar purchases
**Total payments**
**Payments**
Insurance costs
Electricity & gas
Office & telephone
Sundry costs
Donations to other organisations
Affiliation rents
**Receipts**
Hall bookings
Affiliation fees
Grants received
Recycling receipts
Bank interest
Donations
Field rent
Bar sales
Cinema club
Sundry income|**Unrestricted**
**funds**
**£**
305
-
3,588
19,431
704
1,189
-
1,154
-
-
11
**26,382**
9,000
**35,382**
1,273
1,721
401
359
4,202
2,318
388
3,818
269
-
-
280
-
68
**15,097**
**20,285**
**-**
**32,482**
**52,767**|**Restricted**
**funds**
**£**
-
-
-
2,200
-
-
**2,200**
-
**2,200**
-
-
-
-
2,200
-
-
1,500
-
-
-
-
-
-
**3,700**
**( 1,500)**
**-**
**1,500**
**-**|**2021**
**Total**
**funds**
**£**
305
-
3,588
21,631
704
1,189
-
1,154
-
-
11
**28,582**
9,000
**37,582**
1,273
1,721
401
359
6,402
2,318
388
5,318
269
-
-
280
-
68
**18,797**
**18,785**
**-**
**33,982**
**52,767**|**2020**
**Total**
**funds**
**£**
5,535
3,087
11,655
3,500
1,292
1,711
650
9,130
193
501
33|
|||||**37,287**|
|||||-|
|||||**37,287**|
|||||1,275
2,903
273
752
4,750
7,419
420
1,502
5,380
1,810
1,800
280
354
-|
|||||**28,918**|
|||||**8,369**
**-**
**25,613**|
|||||**33,982**|
5
## **The Wheldrake Recreation Ground Foundation**
(Charity number: 523310)
|**Statement of assets and liabilities at:**||**31st March 2021**|**31st March 2021**|**31st March 2021**|
|---|---|---|---|---|
|Current bank account
Savings bank account
Bar account
Bar cash float
**Trust Property**
Recreation ground
**Investment assets**
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
16,307
-
34,503
-
1,807
-
150
-
**52,767**
**-**
Expendable endowment
**Fund to which asset belongs**||**2021**
**Total**
**funds**
**£**
16,307
34,503
1,807
150
**52,767**|**2020**
**Total**
**funds**
**£**
11,687
15,492
6,653
150|
|||||**33,982**|
||||||
The trustees consider, in the light of professional advice, that the recreation ground (the 'Trust Property' as defined by the charity's governing document) is an expendable endowment. It is intended to be held as a long term capital asset of the charity to serve as a recreation ground, but in the exeptional circumstances, subject to three seperate criteria, it could be sold, though all proceeds would need to be applied for the purpose of the charity.
|**Liabilities**
Independent examination fee
Government bounce back loan|**Unrestricted**
**Funds**
**£**
9,000
280
**9,280**|**Restricted**
**Funds**
**£**
-
-
**-**|**2021**
**Total**
**Funds**
**£**
9,000
280
**9,280**|**2020**
**Total**
**Funds**
**£**
-
280|
|---|---|---|---|---|
|||||**280**|
6
**31st March 2021**
## **The Wheldrake Recreation Ground Foundation**
(Charity number: 523310)
**Notes to the accounts for the year ended:**
## **1. Basis of accounts**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **2. Restricted income funds**
## **Fund name**
Parish council- pedestrian entrance Wheldrake junior Football
## **Purpose**
To construct a pedestrian entrance To maintain football pitches
|Parish council- pedestrian entrance
Wheldrake junior Football|Balance
b/fwd
£
1500
-
1,500|Incoming
resources
£
-
2,200
2,200|Resources
expended
£
1500
2200
3,700|Balance
c/fwd
£
-
-|
|---|---|---|---|---|
|||||-|
**Approval of accounts for the year ended: 31st March 2021** The report and accounts were approved at a meeting of the Trustees held on: 10/05/2021 **Date** 10/05/2021 **Signed for and on behalf of the trustees Date** Paul Butler Chairman **Print name Position (e.g. Chair etc)**
7