Bishop Burton Village Hall Trustees, Annual Report for the period 161212024- 151212025 Section A- Reference and administration details: Charlty name: Blshop Burton Viliagg Hall Registered charity number: 523225 Charity's principal address: Bishop Burton Vlllage Hall. Cold Harbourvlew. Blshop Burton, East Riding of Yorkshlre, HU17 8QJ. Names of the charity trustees who manage tho charity: Dates 8Cted 11 not torwhola year Truste8 n8m8 Offic8 Itf anyl N8m8 Ot person lorbody) antltladto appolni trustta Ill any) S.Ellerington M.Gray A.Gibson Chairman Bishop Burton Parish Council Bishop Burton Parish Council Vice Chairman Secretary Treasurer M.Hebb J.Biden Booking Manager N.Henderson Bishop Burton Parish Council R.Ward S.Thomas S.Jones Names of the trustees for the eharlty Name Dates acted if not for whole year S.P.Ellerington M.Gray M.Henderson L.Byass R.B.lones L.Byass
Section B - Structure, governance and management Descrlptlon ol the eharitys trusts: Type ofgoverningdocument.- Trust deed, Constitution How the ch8fAtyis constituted.. Trust Trustee selection methods.. Trustees of the charity are appointed by the Parish Councll. Charity trustees are appointed at the AGM Additional governan¢e matters The status of the registered charity "Bishop Burton Village Hall. arises from, and is defined in. the Declaration of Trust dated 24th February 1954 which sets down the objects of the charity and the administration and management provisions for the Charity. This is supplemènted by the Constitution. The title to both the land on which the Village Hall stands and the Village Hall Car Park is held in the name of The Easl Riding of Yorkshire Council and leased to Bishop Burton Parish Council as detailed in the lease dated 6th July 2015. The lease is for a period of 25 years subject to payment of a nominal yearly rent of £100 and to the covenants and provisions contained Iherein. The title to the Village Hall building is held in the name of the holding trustees. The property is managed by the Village Hall Committee {"the Committee.) on behalf of the holding trustees. Under the provisions of Section 22{2) of the Chartties Act 1993 the Committee may carry OLtt a transaclion as if the property were held in the names of individual Committee Members. The Charity is responsible for the management of both the activtties of Bishop Burton Village Hall and the physical property as defined in the Declaration of Trust. The Charity Trustees fomi the Management Committee and manage and administer the charity on a day-to-day basis. They act as the Charity Trustees within the meaning of Section 46 of the Charities Act 1960. Annually at th8 AGM the Management Committee is elected by Ihose present. Section B- Objectives and activities Summary of the objects otthe charlty Sat out in its governing document: As set out in Ihe constitLrtion, the Charity is to provide and maintain the Hall for the use of the inhabitants of the Parish and environs without distinction of political, religious or other opinions etc, to advan education and provide facilities in the interest of social welfare for
recreational and leisure-time activities with the object of improving the conditions of lrfe for said inhabitants. Summary of the maln actlvltles undertaken forthe pubilc beneflt In relationtothese objectives: The objectives are achieved through the Village Hall Committee which includes at least one representative Iruslee {in accordance with the Constitution). All members are residents of the parish and act in a voluntsry capacity- Thè Committee meets regularly to review the finances and agree on any maintenants and improvements required. The day-to-day running of the hall is undertaken principally by the Treasurer and Booking Manager with other committee members helping as and when required. The Hall is professionally cleaned once a week. If the cleaner notices any matters requiring attention, she reports them to the Treasurer who organises, with other committee members if appropriate, for the matter to be dealt with in a timely fashion. Twice a year the Committee and villagers undertake any minor maintenance jobs required and tidy up the grounds and gardens. The objectives for the year were.. to continue to maintain the Hall at a high standard to endeavour to maximise bookings to continue lo provide events for the benefit of the local community and wider environs to continue fundraising to improve the hall and apply for grants. In setting the objectives. managing the facility, and planning activities the Management Committee and Trustees have given careful consideration to the Charity Commission's public benefit guidan. Section D- Achievements and performance Summaryofthe main achievements ofthe Charityduringtheyear Hall Improvements. In June 2023, the Committee applied for 8 £54,400 UKSPF grant from East Riding of Yorkshire Council towards much needed hall improvements of £68,000. These included expanding storage, adding ramped access for inclusivity, creating outdoor space, and inslalling secure bike storage. The Committee were very pleased to hear in July 2023 that the application had been successful.
The work began in March 2024 after plans and permissions were secured. Construction aimed to minimise disrupiion, with major work completed by July 2024. The project was completed with a minor overspend of 3¥0 as hard surfacing was added to improve accessible parking bringing the total cost to just over £70,000. The work was managed to ensure that the facilities remained open and minimised disruption to users. The improvements have been well received. Ongoing matter$. During the year the Committee continued to put on events for the villagers and environs. All the events were very well received and continue lo be well attended. The Commtttee would like to take this opportunity to thank everyone for attending the evenls and making them successful and both ArtERY without whom the events would not be possible. In addition to the above the Committee continues the day-to-day managemenl of the hall. Section E- Financial review Brief statemenl of the charfty's pollcy on resefves: The Committee maintains sufficient reserves to cover future expected one-off costs along with a contingency for unexpected matters. In addition, the Committ88 is now looking to the final phase of improvements- the refurbishment of the main hall and corridors and is holding reserves and looking to raise further funds to build the reserves to facilitate this, hopefully alongside a grant. Financial review of the year. During the year the charity's main source of regular funding, lettings1£10,219}, has been maintained at a very similar level to the prior year1£g,916). Income from music events and other fundraising events {£6,3951, was slightly down on the prior year {£6,852}. Together these Iwo income streams made a small surplus of £443. As mentioned earlier, thanks to the award of a £54,600 UKSPF grant towards a £68,000 project the Committee was able to undertake major improvements to the hall, expanding storage, addin9 an accessible door into the main hall, creating outdoor spa, and installing secure bike storage. The total cost of the project was £70,082. The contribution from Village Hall funds was £15,682. This combined with the small surplus from other income result in an overall deficit of just over £15,000.
Section G- Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf ofthe charity's trustees Slgnaturelsl Full namelsl CILf-£*r Tr) Poslilon leg Se¢retary, Chair, etcl Date
BISTrIOP BURTfxi VlLtAGEMALL srATEMtNTOFACCOUt4T5 1612124T01512125 lJnrftrittd Total Tatal RECEIPTS Fund Ta15kn8 LÉttinis Don3iion 769.79 9.91E.99 769.79 9,918.99 627.63 9,696.38 1.2W LKI 220.C 6.225 12 300. 5.525.75 3.00 5.62S 75 54.4(W).00 EVts UKSPF Grant S4,4.() 54AW. 16.61Q53 7L014.53 17.969.13 PAYMtNT5 Eouipment Repairs& Maintenance Cleèning Ga5 Elettric Water Telephone Insurance Events Admin vpF ProlectCost5 2J6&80 1,325.97 2J32.50 1450.68 .285.40 41178 512.39 598.77 2344.92 541.66 IS.681.SO 31,853.67 L866.80 L325.97 L332.50 L450.68 2.28S 40 412.78 512.39 598.77 1844.92 541.66 70.081.80 g6,25a.67 989.84 1202 LKI L898.87 1.299 51 373.80 534.42 526.67 3.133.14 318.31 s4.4.00 s4o.(M) 11,276.56 Balana5 at 1612124 Reipts Payments Balanoar 1513125 6An.33 71.014 53 86.253.67 5L236.19 831aThce blf Receipts Payments 59,782.76 17.969.13 IL276.5fj 66.475.33 Bèlance PET kstement 1512125 less'ur¥)re5entedchequ
dd..untredrted lodtements Balance as at 15nn5 5L353.00 6,852.45 377.12 le unpre5eDted chequ d.unEredrtedlod4em. Balance per account5 260.31 5L236.19 66.475.33 Prepared by.. De'. ,4,,Izs- Margarei Hebb.Trea5urer Rewewed by.. De L( 15 Amanda Day FCC4 Approved bythe Tru5reeon behf of 311 Trustee5 BISHOP BURTON VILLAGE HALL- ASSETS Wllage Hallbuilthing- Incluthngfiure5 egiwJiler.windows dooTSetc Chrs KthÈn wNtÈ8oods et¢-water boiler. dishwas1 hoi cupbowd, drinb cooipis, Iiids Kitthen equitKnent- ciockery (for IWI. El355e5 (for I) cuderyllor IDOI, cOonEulpm@t etcetc Security li4hts N0ce brds- bv55helter* pavemeTht board. Perfoimante eouipmeTht- Sts8e. li8htineri8and lights. micrts horte.