Bishop Burton Village Hall
Trustees, Annual Report
for the period 161212024- 151212025
Section A- Reference and administration details:
Charlty name: Blshop Burton Viliagg Hall
Registered charity number: 523225
Charity's principal address: Bishop Burton Vlllage Hall. Cold Harbourvlew. Blshop Burton,
East Riding of Yorkshlre, HU17 8QJ.
Names of the charity trustees who manage tho charity:
Dates 8Cted 11 not
torwhola year
Truste8 n8m8
Offic8 Itf anyl
N8m8 Ot person lorbody) antltladto
appolni trustta Ill any)
S.Ellerington
M.Gray
A.Gibson
Chairman
Bishop Burton Parish Council
Bishop Burton Parish Council
Vice Chairman
Secretary
Treasurer
M.Hebb
J.Biden
Booking Manager
N.Henderson
Bishop Burton Parish Council
R.Ward
S.Thomas
S.Jones
Names of the trustees for the eharlty
Name
Dates acted if not for whole year
S.P.Ellerington
M.Gray
M.Henderson
L.Byass
R.B.lones
L.Byass

Section B - Structure, governance and management
Descrlptlon ol the eharitys trusts:
Type ofgoverningdocument.- Trust deed, Constitution
How the ch8fAtyis constituted.. Trust
Trustee selection methods.. Trustees of the charity are appointed by the Parish Councll. Charity
trustees are appointed at the AGM
Additional governan¢e matters
The status of the registered charity "Bishop Burton Village Hall. arises from, and is defined in.
the Declaration of Trust dated 24th February 1954 which sets down the objects of the charity
and the administration and management provisions for the Charity. This is supplemènted by the
Constitution.
The title to both the land on which the Village Hall stands and the Village Hall Car Park is held in
the name of The Easl Riding of Yorkshire Council and leased to Bishop Burton Parish Council
as detailed in the lease dated 6th July 2015. The lease is for a period of 25 years subject to
payment of a nominal yearly rent of £100 and to the covenants and provisions contained
Iherein. The title to the Village Hall building is held in the name of the holding trustees. The
property is managed by the Village Hall Committee {"the Committee.) on behalf of the holding
trustees. Under the provisions of Section 22{2) of the Chartties Act 1993 the Committee may
carry OLtt a transaclion as if the property were held in the names of individual Committee
Members.
The Charity is responsible for the management of both the activtties of Bishop Burton Village
Hall and the physical property as defined in the Declaration of Trust.
The Charity Trustees fomi the Management Committee and manage and administer the charity
on a day-to-day basis. They act as the Charity Trustees within the meaning of Section 46 of the
Charities Act 1960.
Annually at th8 AGM the Management Committee is elected by Ihose present.
Section B- Objectives and activities
Summary of the objects otthe charlty Sat out in its governing document:
As set out in Ihe constitLrtion, the Charity is to provide and maintain the Hall for the use of the
inhabitants of the Parish and environs without distinction of political, religious or other
opinions etc, to advan￿ education and provide facilities in the interest of social welfare for

recreational and leisure-time activities with the object of improving the conditions of lrfe for said
inhabitants.
Summary of the maln actlvltles undertaken forthe pubilc beneflt In relationtothese
objectives:
The objectives are achieved through the Village Hall Committee which includes at least one
representative Iruslee {in accordance with the Constitution). All members are residents of the
parish and act in a voluntsry capacity-
Thè Committee meets regularly to review the finances and agree on any maintenants and
improvements required. The day-to-day running of the hall is undertaken principally by the
Treasurer and Booking Manager with other committee members helping as and when required.
The Hall is professionally cleaned once a week. If the cleaner notices any matters requiring
attention, she reports them to the Treasurer who organises, with other committee members if
appropriate, for the matter to be dealt with in a timely fashion.
Twice a year the Committee and villagers undertake any minor maintenance jobs required and
tidy up the grounds and gardens.
The objectives for the year were..
to continue to maintain the Hall at a high standard
to endeavour to maximise bookings
to continue lo provide events for the benefit of the local community and wider environs
to continue fundraising to improve the hall and apply for grants.
In setting the objectives. managing the facility, and planning activities the Management
Committee and Trustees have given careful consideration to the Charity Commission's public
benefit guidan￿.
Section D- Achievements and performance
Summaryofthe main achievements ofthe Charityduringtheyear
Hall Improvements. In June 2023, the Committee applied for 8 £54,400 UKSPF grant from East
Riding of Yorkshire Council towards much needed hall improvements of £68,000. These
included expanding storage, adding ramped access for inclusivity, creating outdoor space, and
inslalling secure bike storage. The Committee were very pleased to hear in July 2023 that the
application had been successful.

The work began in March 2024 after plans and permissions were secured. Construction aimed
to minimise disrupiion, with major work completed by July 2024.
The project was completed with a minor overspend of 3¥0 as hard surfacing was added to
improve accessible parking bringing the total cost to just over £70,000. The work was managed
to ensure that the facilities remained open and minimised disruption to users. The
improvements have been well received.
Ongoing matter$. During the year the Committee continued to put on events for the villagers
and environs. All the events were very well received and continue lo be well attended. The
Commtttee would like to take this opportunity to thank everyone for attending the evenls and
making them successful and both ArtERY without whom the events would not be possible.
In addition to the above the Committee continues the day-to-day managemenl of the hall.
Section E- Financial review
Brief statemenl of the charfty's pollcy on resefves: The Committee maintains sufficient
reserves to cover future expected one-off costs along with a contingency for unexpected
matters.
In addition, the Committ88 is now looking to the final phase of improvements- the
refurbishment of the main hall and corridors and is holding reserves and looking to raise further
funds to build the reserves to facilitate this, hopefully alongside a grant.
Financial review of the year. During the year the charity's main source of regular funding,
lettings1£10,219}, has been maintained at a very similar level to the prior year1£g,916).
Income from music events and other fundraising events {£6,3951, was slightly down on the prior
year {£6,852}. Together these Iwo income streams made a small surplus of £443.
As mentioned earlier, thanks to the award of a £54,600 UKSPF grant towards a £68,000 project
the Committee was able to undertake major improvements to the hall, expanding storage,
addin9 an accessible door into the main hall, creating outdoor spa￿, and installing secure bike
storage. The total cost of the project was £70,082. The contribution from Village Hall funds was
£15,682.
This combined with the small surplus from other income result in an overall deficit of just over
£15,000.

Section G- Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf ofthe charity's trustees
Slgnaturelsl
Full namelsl
CILf-£*r￿￿ Tr)
Poslilon leg Se¢retary,
Chair, etcl
Date

BISTrIOP BURTfxi VlLtAGEMALL
srATEMtNTOFACCOUt4T5 1612124T01512125
lJnrf*tritt*d Total
Tatal
RECEIPTS
Fund Ta15kn8
LÉttinis
Don3iion
769.79
9.91E.99
769.79
9,918.99
627.63
9,696.38
1.2W LKI
220.C
6.225 12
300.
5.525.75
3￿.00
5.62S 75
54.4(W).00
EV￿￿ts
UKSPF Grant
S4,4￿.(￿)
54AW.
16.61Q53
7L014.53
17.969.13
PAYMtNT5
Eouipment
Repairs& Maintenance
Cleèning
Ga5
Elettric
Water
Telephone
Insurance
Events
Admin
v￿pF ProlectCost5
2J6&80
1,325.97
2J32.50
1450.68
.285.40
41178
512.39
598.77
2344.92
541.66
IS.681.SO
31,853.67
L866.80
L325.97
L332.50
L450.68
2.28S 40
412.78
512.39
598.77
1844.92
541.66
70.081.80
g6,25a.67
989.84
1202 LKI
L898.87
1.299 51
373.80
534.42
526.67
3.133.14
318.31
s4.4￿.00
s4o￿.(M)
11,276.56
Balan￿a5 at 1612124
Re￿ipts
Payments
Balanoar 1513125
6An.33
71.014 53
86.253.67
5L236.19
831aThce blf
Receipts
Payments
59,782.76
17.969.13
IL276.5fj
66.475.33
Bèlance PET ￿ks￿tement 1512125
less'ur¥)re5entedchequ
>dd..untredrted lodtements
Balance as at 15nn5
5L353.00
6,852.45
377.12
le￿ unpre5eDted chequ
d.unEredrtedlod4em.
Balance per account5
260.31
5L236.19
66.475.33
Prepared by..
D*e'.
,4,,Izs-
Margarei Hebb.Trea5urer
Rewewed by..
D*e
L(
15
Amanda Day FCC4
Approved bythe Tru5reeon beh*f of 311 Trustee5
BISHOP BURTON VILLAGE HALL- ASSETS
Wllage Hallbuilthing- Incluthngfi￿ure5 egiwJiler.windows dooTSetc
Ch*rs
KthÈn wNtÈ8oods et¢-water boiler. dishwas￿1
hoi cupbowd, drinb cooipis, Iiids
Kitthen equitKnent- ciockery (for IWI. El355e5 (for I￿)
cuderyllor IDOI, cOo￿nE￿￿ulpm@￿t etcetc
Security li4hts
N0￿ce b￿rds- bv55helter* pavemeTht board.
Perfoimante eouipmeTht- Sts8e. li8htineri8and lights.
micrts horte.