2023-03-31-accounts - Beverley War Memorial Hall

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Charity number: 523224

The Beverley War Memorial Hall Trust (Charity Commissions Registered Number 523224)

Report and Financial Statements

31st March 2023

SD-0210747-1-6

The Beverley War Memorial Hall Trust

Contents	Page
Trustees and advisers	1
Report of the trustees	2
Chairman’s report	3
Management report	4
Independent examiner’s report	5
Statement of financial activities	6
Balance Sheet	7
Notes to the financial statements	8 - 11

The Beverley War Memorial Hall Trust Legal and Administrative Information

for the year ended 31st March 2023

The trustees are pleased to present their report together with the financial statements of the Charity for the year ended 31 March 2023.

Trustees	E. H. Roustoby
	V. Ellis
	A. Chapman
	H. Smith
	M. Glover
	P. Jenkinson
	R. M. Bradbury
	A. Benson
Address	73-75 Lairgate
	Beverley
	East Yorkshire
	HU17 8HN
Accountants	Smailes Goldie
	Regent's Court
	Princess Street
	Hull
	HU2 8BA
Bankers	HSBC Bank Plc
	63 Market Place
	Beverley
	East Yorkshire
	HU17 8AL
Solicitors	Andrew Jackson
	Marina Court
	Castle Street
	Hull
	East Yorkshire
	HU1 1TJ

The Beverley War Memorial Hall Trust Trustees Report

for the year ended 31st March 2023

Structure, governance and management

Trustees’ responsibilities

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP 2015 (FRS102)
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Nature, Objectives and Public Benefit

The Beverley War Memorial Hall was set up on 29 December 1950. The objective of the charity is the provision and maintenance of a community centre for the use of people of Beverley, without distinction of political, religious or other opinions. The hall shall be used for meetings, lectures and classes and for any other recreation and leisure time activity, with the object of improving the condition of life for the people of Beverley.

Reserves policy

The charity has reserves defined as unrestricted funds of £6,763 and designated funds of £94,586 at 31st March 2023.

The designated fund is the Major Redevelopment Fund, the purpose of which is to ensure funds are separately available for improvement and refurbishment of the War Memorial Hall used by the charity.

It is the charity's policy to retain sufficient funds to continue the objectives as set out in this report. This requires sufficient reserves to be retained.

The trustees consider the funds are adequate for the purposes of the charity for the foreseeable future.

Trustees

The charity's trustees who have served throughout the year, are shown on page 1.

The power of appointing new trustees shall be exercisable by the trustees.

The Beverley War Memorial Hall Trust Chairman's Report for the year ended 31st March 2023 Chalrman's Report This has been o particularty challenging year for the Hall. Confidence was slow to be restored following COVID and running costs. esp8cialty UtilitS. have increased sunifKanlly. Cost of living issues have also had an impacl on customer booking levels. The combination slowty reluming customer levels and cost increases have led to a signrficanl trading105s in the year. The Hall usage levels ar8 now relumin9 to pre-pandemic levels and the Trusl are confident that the perfomance this year was a re-balance rather than an ongoing Irend. It is gc¥)d to see that all of our regular users are expanding their programs. Wedding and corporate event booking numbers are improving and threalre and music event aUdIer are back to their prev5 levels. Our managerial and caretaking staff have worked hard throughout the year. Improvements lo the Hall are constantly being undertaken lo ensure the best possible Gustomer experience. The Trustees greatly appreciate their efforts. The Trust are reviewing the business ¢)pgralion¥ of the Hall to see wher8 additional usage can bg gained or savings can be made. We remain Optimist for the future. P. Jenkinson Chairman 2023

The Beverley War Memorlal Hall Trust Management Report fLY tho year endpd 3161 Mar¢h 2023 Manag•m•nt R•pprt Although we are no longor under covld fe8trfckn. 1• 8llll th POOFAe are OrtaIn, and wolchlng thelr flnanGe8. Most groupo aro back and Nnninq 04 ncmal Tlth 6maUor n4mil)wo attendlNJ. Il'8 provad v•ry Important to be open 86wally for wnbr wtrj needed a wgm pl 8nd 8 of Tea moro ovor. WO howwer find our60kn In a •lluatlon wllh hlblkn, of Fuol and In8urnn¢• hov• Incre88ed dramotlcolly. W• ¢(dn't r8100 r•to• for hlre as pg• lu8t can't IL Wè have menaged to gol bLK*klny lor local C(011n¢Y wnpanl88 1(w the Wlnd dev8lopments In the 8re8, th16 is very prolltsble. We have 8160 had severallorge p8rt106 and Dance groups, whlth h$ve Wt U6 golng, along wllh u8ual dlento. Thoalro grwp8 aro back to nornal. the Panlo was very 8LJcceB8fv1 onc• •ID. 8n06 aro Irwo06lw and lY4elulty Mxt y•8r ¥{• nv• Wolle for u8. Wo have managed to malntaln our uwol hlgh level ol oerkn 8ThJ 1of• Prce, agaln In dlffkull clrcurn6t8nc•i. Thankn, must go to my and Car•takorn and v(¥hJntew• fry th•k hel) and palkn dudng those very dlffkull Umo0. Aloo. thBnks to the for IW wpiMxL Mrn A. Badld Manager 19th 6oF4emt)or 2023

The Beverley War Memorial Hall Trust Independent Examiner’s Report

for the year ended 31st March 2023

Independent Examiner’s Report to the Trustees of The Beverley War Memorial Hall Trust

I report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023 which are set out on pages 6 to 10.

Responsibilities and basis of report

As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acts 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
the accounts do not accord with those records, or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Luke Taylor BSc (Hons) ACA

Chartered Accountant Smailes Goldie Regent’s Court Princess Street Hull HU2 8BA

19[th] September 2023

The Beverley War Memorial Hall Trust Statement of Financial Activities

for the year ended 31st March 2023

Designated Unrestricted Total Note fund fund 2023 £ £ £ Incoming resources from generated funds: Hire Charges Receivable - 46,887 46,887 Government Grants Receivable - 20,000 20,000 Bar and Catering Income - 17,984 17,984 Other income - - - Interest Receivable 312 - 312 �� �� �� 312 84,871 85,183 �� �� �� Resources expended: Charitable expenditure: Charitable activities 3 - 96,922 96,922 �� �� �� - 96,922 96,922 �� �� �� Net incoming/(outgoing) resources 312 (12,051) (11,739) Balances brought forward at 1st April 2022 94,274 18,814 113,088 Balances carried forward at �� �� �� 31st March 2023 94,586 6,763 101,349 �� �� ��	Total
	2022
	£


	31,079
	31,167
	5,533
	20,225
	235
	��
	88,239
	��



	88,442
	��
	88,442
	��

	(203)



	113,291

	��
	113,088
	��

The Beverley War Memorfal Hall Trust Balance Sheet for thfj yoar onded 316¢ Morth 2023 2022 Flx•d Tar¥Jlble FI% Assets 118 147 Curr•nt M• Bar sl(Kk Cash depat at b* Cash h harKI Accrued Revenue 1CKJ.265 450 112,898 102.225 113.938 U•bllltlo•: rdnounts f•lll•vJ du• thln one y••r 101,231 112,941 N•t AM•t• 101,349 113,088 Fund• 088lonatod Fund Unre61rlot0d Fw 94,274 18,814 101.349 113,088 P. JenkinBon V. Ellls AZ

The Beverley War Memorial Hall Trust Balance Sheet

for the year ended 31st March 2023

1. Accounting policies

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Plant and machinery 20% reducing balance

Stock

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing stock to its present location and condition. Cost is calculated using the first-in, first-out formula. Provision is made for damaged, obsolete and slow-moving stock where appropriate.

Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Taxation

The trust is a U.K. registered charity number 523224. All the trust's income is applied to its charitable objectives and the trust is, therefore, exempt under current legislation from most forms of taxation.

Value added tax is not recoverable by the trust and is therefore charged to the statement of financial activities or balance sheet as incurred.

The Beverley War Memorial Hall Trust Balance Sheet for the year ended 31st March 2023

1. Accounting policies (continued)

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

The Major Redevelopment Fund is designated for the specific purpose of major maintenance of the War Memorial Hall. The Trustees transfer money to the Major Redevelopment Fund when they know that a major refurbishment is required to be completed.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. Trustees’ remuneration

Total remuneration of the trustees was £Nil (2021 £Nil). The trustees waived their right to reclaim any expenses.

Charitable activities
	Designated	Unrestricted	Total	Total
	fund	Fund	2023	2022
	£	£	£	£
Rates and water	-	1,304	1,304	614
Insurance	-	3,814	3,814	3,553
Light & heat	-	8,366	8,366	3,730
Wages	-	62,951	62,951	58,476
Telephone	-	1,226	1,226	1,107
Repairs & renewals	-	604	604	840
Caretaking & cleaning	-	5,119	5,119	8,798
Cleaning supplies	-	-	-	1,762
Bar stock	-	6,702	6,702	3,222
Maintenance and sundries	-	3,587	3,587	4,111
Catering	-	1,198	1,198	304
Accountancy	-	662	662	595
Legal and professional fees	-	1,257	1,257	1,266
Bank charges	-	103	103	26
Depreciation	-	29	29	37
	��	��	��	��
	-	96,922	96,922	88,441
	��	��	��	��

3. Charitable activities

The Beverley War Memorial Hall Trust Balance Sheet

for the year ended 31st March 2023

Staff costs
	2023	2022
	£	£
Wages	59,149	54,917
Social security	924	1,137
Pension contributions	2,878	2,423
	��	��
	62,951	58,477
	��	��

4. Staff costs

There were no employees whose benefits (excluding employer pension costs) exceeded £60,000.

The average number of employees during the year was 2 (2022: 2).

5.	Tangible fixed assets		Furniture
			and
			equipment
			£
	Cost:
	At 31 March 2022 and at 31 March 2023		2,680
			��
	Accumulated depreciation:
	At 31 March 2022		2,533
	Charge for the year		29
			––––––
	At 31 March 2022		2,562
			��
	Net book value:
	At 31 March 2023		118
			��
	At 31 March 2022		147
			��
6.	Cash on deposit and at bank
		2023	2022
		£	£
	Building societies	94,586	94,274
	Bank	5,679	18,624
		��	��
		100,265	112,898
		��	��

The Beverley War Memorial Hall Trust Balance Sheet

for the year ended 31st March 2023

Liabilities: amounts falling due within one year
	2023	2022
	£	£
Accounting	650	600
Nest pensions	337	-
Utilities	-	397
Bank charges	7	-
	��	��
	994	997
	��	��

7. Liabilities: amounts falling due within one year

8. Analysis of net assets between funds

Designated fund Unrestricted fund Total 2023 £ £ £ Tangible fixed assets - 118 118 Current assets 94,586 7,639 102,225 Current liabilities - (994) (994) �� �� �� Fund balances as at 31st March 2023 94,586 6,763 101,349 �� �� ��
	Total
	2022
	£

	147
	113,938
	(997)
	��

	113,088
	��

Unrestricted Fund

The charity's general funds consist of funds which the charity may use for its purposes at its discretion.