Charity number: 523224
**The Beverley War Memorial Hall Trust (Charity Commissions Registered Number 523224)**
## **Report and Financial Statements**
**31st March 2023**
SD-0210747-1-6
## **The Beverley War Memorial Hall Trust**
|**Contents**|**Page**|
|---|---|
|Trustees and advisers|1|
|Report of the trustees|2|
|Chairman’s report|3|
|Management report|4|
|Independent examiner’s report|5|
|Statement of financial activities|6|
|Balance Sheet|7|
|Notes to the financial statements|8 - 11|
**The Beverley War Memorial Hall Trust Legal and Administrative Information**
_for the year ended 31st March 2023_
The trustees are pleased to present their report together with the financial statements of the Charity for the year ended 31 March 2023.
|**Trustees**|E. H. Roustoby|
|---|---|
||V. Ellis|
||A. Chapman|
||H. Smith|
||M. Glover|
||P. Jenkinson|
||R. M. Bradbury|
||A. Benson|
|**Address**|73-75 Lairgate|
||Beverley|
||East Yorkshire|
||HU17 8HN|
|**Accountants**|Smailes Goldie|
||Regent's Court|
||Princess Street|
||Hull|
||HU2 8BA|
|**Bankers**|HSBC Bank Plc|
||63 Market Place|
||Beverley|
||East Yorkshire|
||HU17 8AL|
|**Solicitors**|Andrew Jackson|
||Marina Court|
||Castle Street|
||Hull|
||East Yorkshire|
||HU1 1TJ|
1
## **The Beverley War Memorial Hall Trust Trustees Report**
_for the year ended 31st March 2023_
## **Structure, governance and management**
## **Trustees’ responsibilities**
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP 2015 (FRS102)
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Nature, Objectives and Public Benefit**
The Beverley War Memorial Hall was set up on 29 December 1950. The objective of the charity is the provision and maintenance of a community centre for the use of people of Beverley, without distinction of political, religious or other opinions. The hall shall be used for meetings, lectures and classes and for any other recreation and leisure time activity, with the object of improving the condition of life for the people of Beverley.
## **Reserves policy**
The charity has reserves defined as unrestricted funds of £6,763 and designated funds of £94,586 at 31st March 2023.
The designated fund is the Major Redevelopment Fund, the purpose of which is to ensure funds are separately available for improvement and refurbishment of the War Memorial Hall used by the charity.
It is the charity's policy to retain sufficient funds to continue the objectives as set out in this report. This requires sufficient reserves to be retained.
The trustees consider the funds are adequate for the purposes of the charity for the foreseeable future.
## **Trustees**
The charity's trustees who have served throughout the year, are shown on page 1.
The power of appointing new trustees shall be exercisable by the trustees.
2
The Beverley War Memorial Hall Trust
Chairman's Report
for the year ended 31st March 2023
Chalrman's Report
This has been o particularty challenging year for the Hall. Confidence was slow to be restored following
COVID and running costs. esp8cialty UtilitS. have increased sunifKanlly. Cost of living issues have also
had an impacl on customer booking levels. The combination slowty reluming customer levels and cost
increases have led to a signrficanl trading105s in the year.
The Hall usage levels ar8 now relumin9 to pre-pandemic levels and the Trusl are confident that the
perfomance this year was a re-balance rather than an ongoing Irend. It is gc¥)d to see that all of our regular
users are expanding their programs. Wedding and corporate event booking numbers are improving and
threalre and music event aUdIer are back to their prev5 levels.
Our managerial and caretaking staff have worked hard throughout the year. Improvements lo the Hall are
constantly being undertaken lo ensure the best possible Gustomer experience. The Trustees greatly
appreciate their efforts.
The Trust are reviewing the business ¢)pgralion¥ of the Hall to see wher8 additional usage can bg gained or
savings can be made. We remain Optimist for the future.
P. Jenkinson
Chairman
2023
The Beverley War Memorlal Hall Trust
Management Report
fLY tho year endpd 3161 Mar¢h 2023
Manag•m•nt R•pprt
Although we are no longor under covld fe8trfckn. 1• 8llll th POOFAe are OrtaIn, and wolchlng thelr
flnanGe8.
Most groupo aro back and Nnninq 04 ncmal T*lth 6maUor n4mil)wo attendlNJ. Il'8 provad v•ry Important to
be open 86wally for wnbr wtrj needed a wgm pl 8nd 8 of Tea moro ovor.
WO howwer find our60kn In a •lluatlon wllh hlblkn, of Fuol and In8urnn¢• hov• Incre88ed
dramotlcolly. W• ¢(dn't r8100 r•to• for hlre as pg*• lu8t can't IL
Wè have menaged to gol bLK*klny lor local C(011n¢Y wnpanl88 1(w the Wlnd dev8lopments In the
8re8, th16 is very prolltsble. We have 8160 had severallorge p8rt106 and Dance groups, whlth h$ve Wt U6
golng, along wllh u8ual dlento. Thoalro grwp8 aro back to nornal. the Panlo was very 8LJcceB8fv1 onc•
•ID.
8n06 aro Irwo06lw and lY4elulty Mxt y•8r ¥{• nv• Wolle for u8.
Wo have managed to malntaln our uwol hlgh level ol oerkn 8ThJ 1of• Prce, agaln In dlffkull
clrcurn6t8nc•i.
Thankn, must go to my and Car•takorn and v(¥hJntew• fry th•k hel) and palkn dudng those very
dlffkull Umo0. Aloo. thBnks to the for IW wpiMxL
Mrn A. Badld
Manager
19th 6oF4emt)or 2023
**The Beverley War Memorial Hall Trust Independent Examiner’s Report**
_for the year ended 31st March 2023_
## **Independent Examiner’s Report to the Trustees of The Beverley War Memorial Hall Trust**
I report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023 which are set out on pages 6 to 10.
## **Responsibilities and basis of report**
As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acts 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records, or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Luke Taylor BSc (Hons) ACA**
Chartered Accountant Smailes Goldie Regent’s Court Princess Street Hull HU2 8BA
19[th] September 2023
5
**The Beverley War Memorial Hall Trust Statement of Financial Activities**
_for the year ended 31st March 2023_
|**Designated**
**Unrestricted**
**Total**
**Note**
**fund**
**fund**
**2023**
**£**
**£**
**£**
**Incoming resources from generated**
**funds:**
Hire Charges Receivable
-
46,887
46,887
Government Grants Receivable
-
20,000
20,000
Bar and Catering Income
-
17,984
17,984
Other income
-
-
-
Interest Receivable
312
-
312
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������
������
312
84,871
85,183
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������
������
**Resources expended:**
**Charitable expenditure:**
Charitable activities
3
-
96,922
96,922
������
������
������
-
96,922
96,922
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������
������
**Net incoming/(outgoing) resources**
312
(12,051)
(11,739)
**Balances brought forward at**
**1st April 2022**
94,274
18,814
113,088
**Balances carried forward at**
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������
������
**31st March 2023**
94,586
6,763
101,349
�������
������
�������|**Total**|
|---|---|
||**2022**|
||**£**|
|||
|||
||31,079|
||31,167|
||5,533|
||20,225|
||235|
||������|
||88,239|
||������|
|||
|||
|||
||88,442|
||������|
||88,442|
||������|
|||
||(203)|
|||
|||
|||
||113,291|
|||
||������|
||113,088|
||�������|
6
The Beverley War Memorfal Hall Trust
Balance Sheet
for thfj yoar onded 316¢ Morth 2023
2022
Flx•d
Tar¥Jlble FI% Assets
118
147
Curr•nt M•
Bar sl(Kk
Cash depat at b**
Cash h harKI
Accrued Revenue
1CKJ.265
450
112,898
102.225
113.938
U•bllltlo•: rdnounts f•lll•vJ du• *thln
one y••r
101,231
112,941
N•t AM•t•
101,349
113,088
Fund•
088lonatod Fund
Unre61rlot0d Fw
94,274
18,814
101.349
113,088
P. JenkinBon
V. Ellls
AZ
**The Beverley War Memorial Hall Trust Balance Sheet**
_for the year ended 31st March 2023_
## **1. Accounting policies**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
Plant and machinery 20% reducing balance
## **Stock**
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing stock to its present location and condition. Cost is calculated using the first-in, first-out formula. Provision is made for damaged, obsolete and slow-moving stock where appropriate.
## **Debtors and creditors receivable / payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **Taxation**
The trust is a U.K. registered charity number 523224. All the trust's income is applied to its charitable objectives and the trust is, therefore, exempt under current legislation from most forms of taxation.
Value added tax is not recoverable by the trust and is therefore charged to the statement of financial activities or balance sheet as incurred.
8
**The Beverley War Memorial Hall Trust Balance Sheet** _for the year ended 31st March 2023_
## **1. Accounting policies (continued)**
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
The Major Redevelopment Fund is designated for the specific purpose of major maintenance of the War Memorial Hall. The Trustees transfer money to the Major Redevelopment Fund when they know that a major refurbishment is required to be completed.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. Trustees’ remuneration**
Total remuneration of the trustees was £Nil (2021 £Nil). The trustees waived their right to reclaim any expenses.
|**Charitable activities**|||||
|---|---|---|---|---|
||**Designated**|**Unrestricted**|**Total**|**Total**|
||**fund**|**Fund**|**2023**|**2022**|
||**£**|**£**|**£**|**£**|
|Rates and water|-|1,304|1,304|614|
|Insurance|-|3,814|3,814|3,553|
|Light & heat|-|8,366|8,366|3,730|
|Wages|-|62,951|62,951|58,476|
|Telephone|-|1,226|1,226|1,107|
|Repairs & renewals|-|604|604|840|
|Caretaking & cleaning|-|5,119|5,119|8,798|
|Cleaning supplies|-|-|-|1,762|
|Bar stock|-|6,702|6,702|3,222|
|Maintenance and sundries|-|3,587|3,587|4,111|
|Catering|-|1,198|1,198|304|
|Accountancy|-|662|662|595|
|Legal and professional fees|-|1,257|1,257|1,266|
|Bank charges|-|103|103|26|
|Depreciation|-|29|29|37|
||������|������|������|������|
||-|96,922|96,922|88,441|
||������|������|������|������|
||||||
## **3. Charitable activities**
9
**The Beverley War Memorial Hall Trust Balance Sheet**
_for the year ended 31st March 2023_
|**Staff costs**|||
|---|---|---|
||**2023**|**2022**|
||**£**|**£**|
|Wages|59,149|54,917|
|Social security|924|1,137|
|Pension contributions|2,878|2,423|
||������|������|
||62,951|58,477|
||������|������|
## **4. Staff costs**
There were no employees whose benefits (excluding employer pension costs) exceeded £60,000.
The average number of employees during the year was 2 (2022: 2).
|**5.**|**Tangible fixed assets**||**Furniture**||
|---|---|---|---|---|
||||**and**||
||||**equipment**||
||||**£**||
||**Cost:**||||
||At 31 March 2022 and at 31 March 2023||2,680||
||||������||
||**Accumulated depreciation:**||||
||At 31 March 2022||2,533||
||Charge for the year||29||
||||––––––||
||At 31 March 2022||2,562||
||||������||
||**Net book value:**||||
||At 31 March 2023||118||
||||������||
||At 31 March 2022||147||
||||������||
|**6.**|**Cash on deposit and at bank**||||
|||**2023**|**2022**||
|||**£**|**£**||
||Building societies|94,586|94,274||
||Bank|5,679|18,624||
|||������|������||
|||100,265|112,898||
|||������|������||
10
## **The Beverley War Memorial Hall Trust Balance Sheet**
_for the year ended 31st March 2023_
|**Liabilities: amounts falling due within one year**|||
|---|---|---|
||**2023**|**2022**|
||**£**|**£**|
|Accounting|650|600|
|Nest pensions|337|-|
|Utilities|-|397|
|Bank charges|7|-|
||������|������|
||994|997|
||������|������|
## **7. Liabilities: amounts falling due within one year**
## **8. Analysis of net assets between funds**
|
**Designated**
**fund**
**Unrestricted**
**fund**
**Total**
**2023**
**£**
**£**
**£**
Tangible fixed assets
-
118
118
Current assets
94,586
7,639
102,225
Current liabilities
-
(994)
(994)
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������
�������
**Fund balances as at**
**31st March 2023**
94,586
6,763
101,349
�������
������
�������||
|---|---|
||**Total**|
||**2022**|
||**£**|
|||
||147|
||113,938|
||(997)|
||�������|
|||
||113,088|
||�������|
## **Unrestricted Fund**
The charity's general funds consist of funds which the charity may use for its purposes at its discretion.
## **Major Redevelopment Fund**
The Major Redevelopment Fund is designated for the specific purpose of major maintenance of the War Memorial Hall. The Trustees transfer money to the Major Redevelopment Fund when they know that a major refurbishment is required to be completed.
11